|
Departmental Expenditure Summary:
<br />At this point the City is nine months or 91.66% through the budget year. It is important to remember
<br />that expenditures do not occur equally throughout the year. For example, capital expenditures and
<br />association memberships are one time expenditures that if made early in the fiscal year can produce a
<br />distorted expenditure percentage. Within the General and Water & Sewer Funds there are nine
<br />departments whose expenditures are over 91.66% at this time.
<br />1. Police- 93.32 %. The overage amounts to $93,786 and is due to unemployment benefits, postage,
<br />tires, pound supplies, other supplies, insurance, travel, the emergency notification service,
<br />publications, contract services, utilities, maintenance agreements, and building maintenance.
<br />2. Fire - 96.01 %. The overage amounts to $187,811 and is due to overtime, tires, bunker gear,
<br />insurance, building & equipment maintenance, phone costs, utilities, and demolition costs.
<br />3. Engineering- 93.73. The overage amounts to $10,688 and is due to maintenance of equipment,
<br />radios, and motor vehicles.
<br />4. Public Works - 109.39 %. The overage amounts to $29,078 and is due to an error in payroll
<br />budgeting, phone expense, and publications.
<br />5. EMS - 100.07%. The overage amounts to $189,795 and is due to overtime, building & equipment
<br />maintenance, office supplies, postage, utilities, ambulance purchase, and medical supplies.
<br />6. Library - 91.81 %. The overage amounts to $1,015 and is due to technical processing.
<br />7. General Expenses - 100.32 %. The overage amounts to $135,647 and is due to increased hotel
<br />taxes, retiree insurance costs, retail recruitment, and mosquito spraying.
<br />8. Warehouse - 93.01 %. The overage amounts to $1,445 and is due to building and grounds
<br />maintenance, training, and software costs for new electronic inventory system.
<br />9. Lift Stations - 91.86 %. The overage amounts to $849 and is due to electrical costs and
<br />maintenance costs on equipment.
<br />General comments to the City Council:
<br />Over 99% of all of the City operational activity takes place in the General Fund or the Water and
<br />Sewer Fund. The other funds are special purpose funds with limited activity and usually with
<br />legal restrictions on what their money can be spent on. For that reason, I normally only
<br />comment on the activity of the General Fund and Water & Sewer Fund. However, if it were
<br />needed, I would make comment on activity in one of the other funds.
<br />I try to anticipate questions you might have about the report and comment on those points.
<br />After you receive your packet and review the monthly report, if you have questions about the
<br />report, please let the Manager know (or me if you can't reach the Manager) before the Council
<br />meeting if possible in case I have to research the answer to your question. That does not
<br />prevent you from asking the question at the meeting if you wish to make a point, but it does
<br />help prevent questions coming up that I can't answer on the spot and possibly delaying the
<br />Council in making a decision.
<br />The activity of the Paris Economic Development Corporation is reflected in the monthly report.
<br />This is a result of the City performing the bookkeeping functions for this agency. PEDC has its
<br />own managing board.
<br />
|