27 - Trail de Paris Extension - 8th SE west to 4th SW

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Item No. 27 memorandum TO: Mayor & City Council FROM: John Godwin, City Manager SUBJECT: TRAIL DE PARIS EXTENSION DATE: December 7, 2015 BACKGROUND: The city was awarded a Texas Parks & Wildlife Department matching grant to extend the Trail de Paris from its current terminus at 8th SE west to 4th SW. We have had numerous delays in acquiring easements and rights -of -way, and the route has also gotten somewhat twisting and lengthier. As a result, the project has gotten a few months behind and our costs have risen. Even so, we have a schedule to complete the improvements by the end of June. STATUS OF ISSUE: On December 3 we opened the single qualified bid that we received. We always hate to get only one bid, but in this case, the bid came from a highly qualified local vendor, Richard Drake Construction. Drake has done other wok for the city, including trail reconstruction, and fully understands our time constraints related to the TPWD grant. More importantly, the bid price, though higher than the original budget from 2013, was right at our estimated cost as of bid letting. In order to make the project more affordable, we have done some value engineering, reducing the depth of the asphalt from 2" to 1.5 ", and slightly narrowing the concrete portion of the trail from 12' wide to 10' wide. BUDGET: Grant and budgeted funds are available. RECOMMENDATION: Approve contract award to Richard Drake Construction in the amount of $235,797.92.