11 - STREET MATERIALS ANNUAL BID

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Item No. 11 memorandum TO: Mayor & City Council John Godwin, City Manager FROM: Jerry McDaniel, Public Works Director SUBJECT: STREET MATERIALS ANNUAL BID DATE: February 16, 2016 BACKGROUND: This is the annual bid for roadway materials to be used by the Street, Water Distribution, Sewer Maintenance, and Parks Divisions. The materials competitively bid include Aggregate Cover Stone (Type B, Grade 4, Uncoated); Aggregate Cover Stone (Type B, Grade 5, Coated); Aggregate Cover Stone (Type B, Grade 5, Uncoated); Aggregate Cover Stone (Modified, Grade 5, Uncoated); Flexible Base Material (Red Rock); Flexible Base Material (White Rock); Hot Mix Cold Laid Asphalt, "Type "A" (Coarse Base) Material; Hot Mix Cold Laid Asphalt, Type `B" (Fine Base) Material; Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material; Sand and Top Soil. The following items have been rejected and will be rebid. CRS -2 Emulsion Asphalt; SS -1 Emulsion Asphalt (Tack Oil); Portland Cement Concrete "Class A" (5 sack); Portland Cement Concrete "Class C" (6 sack); Grout 5 sack; Grout 6 sack. STATUS OF ISSUE: The City of Paris Public Works Department has received sealed bids for street materials and would like to award bids to the lowest bidder for each material. The bid tabulation sheet is attached for details of the bids and materials, with low bids highlighted. Eight vendors were directly solicited; seven vendors provided low bids for at least one material type. BUDGET: Monies are budgeted in the Street, Water Distribution, Sewer Maintenance, and Park Divisions. RECOMMENDATION: Award bids as indicated in attachment.