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Regular Council Meeting March 28, 2016 Page 3 Council Member Clifford said they discussed this several meetings ago and inquired the status of compliance reports. City Manager John Godwin said he would defer to the City Attorney as the City Council had voted monitoring of tax abatement compliance would be the responsibility of the City Attorney. Interim City Attorney Stephanie Harris said that was her understanding as well. She said that was the same meeting she was appointed Interim City Attorney and she did not have any information for them tonight. Ms. Harris said shortly after she was appointed, she asked PEDC to provide her with agreements and reports, but they only sent agreements. Ms. Harris reported she had been working with EDC Director Mike Paris and would be meeting with him the following day to review the documents they had at PEDC. Ms. Harris also said her office had started a spreadsheet reflecting information for all of the agreements. Council Member Clifford said the City had been working in a situation in which mandatory documents were to be filed with the City ten years ago and that did not happen. He said this was unacceptable. He said there were two things that needed to be done and one was to determine if the City had the mandatory documents and secondly, from the documentation they needed to determine whether or not the contract had been fulfilled. Council Member Clifford said he would like to see a spreadsheet reflecting the requirements of the agreement. He said the City needed to be proactive, and get caught up, so they could do what they should have been doing all along. Ms. Harris said when she left the meeting that night, it was her understanding that the responsibility would be on her office. She said they could get the calendar going with ticklers and deadlines. Council Member Clifford asked her to keep Council updated on this. Ms. Harris inquired how he would like to receive the updates. He said that was up to her and she could e -mail them, call them or present the information at a meeting. She said the City also had some residential tax abatements, but she had not had time to review them and she thought there had been zero compliance. She asked for guidance from Council. Council Member Pickle said it was a priority but a lower priority. 13. Discuss, accept the bid and award a contract in the amount of $258,897 to Premiere Roofing, Inc. for the purchase and installation of a new roof for city hall, west annex and north annex buildings. Finance Director Gene Anderson informed City Council of the serious roof leaks due to heavy rains in recent months. Mr. Anderson said specifications were prepared and bids were taken for replacement of all three building roofs. He said staff recommended a bid be awarded to Premiere Roofing, Inc. in the amount of $258,897 and since the expense was not anticipated for the 2015 -16 fiscal year, staff was requesting that payment be made from General Fund reserves. A Motion to approve the bid to Premier Roofing, Inc. and the expense to be paid out of General Fund reserves was made by Mayor Hashmi and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 14. Discuss and act on an appointment to fill a vacancy on the Main Street Advisory Board. City Clerk Janice Ellis informed the Council of a recent board resignation, leaving a vacancy on the board. She said the three applications received were from Jess Kammer, Leah Rolen and Kristi Head.