05 - MINUTES OF APRIL 11, 2016 COUNCIL MEETING

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Regular Council Meeting April 11, 2016 Page 5 approximately 1,200 feet of 6 -inch water line and 1,200 feet of 6 -inch sanitary sewer and the Maple Avenue project consisted of 1,100 feet of new 6 -inch water line. Mr. Smith also said daily inspections were performed by a City inspector and onsite material testing was performed by a third -party lab. He said the utility work on Houston and Maple was substantially complete in March 2015, and a visual inspection of the pavement repairs on Houston Street by the City initiated concerns about the overall quality of work performed by the contractor. Mr. Smith explained the pavement repairs had been reconstructed by the contractor at the direction of the City however, some uncertainty remained regarding the quality of work on the underground utilities. Mayor Hashmi said he did not receive the packet until tonight and said he reserved any questions he had until he had a time to review the report. Council Members Lancaster and Clifford said they did not receive it either. City Manager John Godwin said the reports were to have gone out to them. City Clerk Janice Ellis explained that she sent an e -mail to Council on Thursday to inform them that the bound reports could be picked up from her office. Council Members Frierson and Pickle said they received it. Ms. Ellis said perhaps some Council Members did not see the paragraph about the report, because it was sent with a message about the agenda packets. Mr. Smith reported EST's summary of findings and conclusions were that the inspections performed by the City of Paris Public Works employees were completed appropriately for the contract. He also said construction of underground utilities was completed per plan and was currently functioning without any issues. Mr. Smith said Tim Moore was the inspector for the project and performed the inspection while still maintaining his daily responsibilities. He said the City had instituted a new daily project recording procedure since this project. He also said overall, the condition of the utility construction was quality work and the lines appeared to be free of leaks with no present infiltration and that no alterations of the existing network were recommended at this time. Council Member Plata inquired about 19'' Street and Mr. Smith said it was not a part of the engagement with the City. Council Member Clifford asked if there were any test digs done to check the bedding materials for the pipe or did they just go through there with a camera. Mr. Smith said they did not doing any bedding test digs and the only thing they did was run the close circuit camera through there. If the bedding is not proper after a period of time of you will get a settlement there. Council Member Clifford inquired how long it took to get a settlement. Mr. Smith said it depended on the amount of volume of water that leaks and how quickly a void forms. He also said as much rain as Paris had experienced, if we had settlement in our lines it should have shown up by now. Mayor Hashmi referenced a photograph in the packet that reflects 3 -17 -2016 and he said the date did not conform to the Houston Street Project and the building was not on Houston Street. Mr. Wallace said those were pictures that Tim sent to him to show what they were doing now as part of their new process. Mayor Hashmi asked if there were current pictures of Houston Street and Mr. Wallace said he did not have those at the time. Mayor Hashmi said he was curious if it was done routinely why those pictures were not included. Mayor Hashmi said he did not want to ask additional questions without review of the report. Council Member Pickle said he was satisfied with the report and asked for an opinion of