05 - MINUTES OF APRIL 11, 2016 COUNCIL MEETING

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Regular Council Meeting April 11, 2016 Page 7 and the amount of time it was taking. Mr. Godwin recommended that they seek a single person so they have a focal point. He said this was budgeted and had not been done by AECOM for the last several months. Mr. Godwin said staff had been attempting to fill this gap. He explained the options as hiring a full -time employee but did not recommend it; another option was to make AECOM responsible for providing a person and that person would be responsible for making a report to the Council once a month for several months. He said an advantage of AECOM would be they know the plans better. Mr. Godwin also said an option would be to hire a third party and the advantage was the person would be freer to question the contractor and engineer, and they would be working directly for the City. Mayor Hashmi said he thought they should hire a third party contract individual, who would have the power to stop a project if it was not going right and that person should coordinate the project between the staff, residents, City Council and City Manager. Mayor Hashmi said this project was too important of a project and that the individual should be at every Council meeting to give an update to the Council. It was a consensus of the City Council to hire an outside third party. A Motion to hire an outside third party to oversee the 2013 water and sewer bond projects was made by Mayor Hashmi and seconded by Council Members Lancaster and Clifford. Motion carried, 7 ayes — 0 nays. 18. Receive a detailed update on the 2013 water and sewer bond projects, including the date the project/job was let, the start date, status of each project/job and associated costs to date and estimate completion date of each project/job. Mayor Hashmi said he placed this item on the agenda, but was not necessarily interested in the associated costs. Ms. Easton inquired which projects Council wanted an update and Mayor Hashmi said only the ongoing and upcoming projects. Ms. Easton explained Package 4 included water and sewer line repairs on Pine Bluff Street, Lamesa Heights, Clarksville Street, 6`t' SE, 8' SE, 12 SE, Graham Street, 40"' SE, and 17t` NE. She also said it would encompass repairs in downtown and along 286. Ms. Easton said the project on Pine Bluff Street was expected to be completed in the fall, and that the Lamesa Heights project would begin soon. Ms. Easton reported that the start date from improvement of lines along Loop 286 was still to be determined as a few easements need to be secured. Ms. Easton told Council lines had been replaced to 8`h Street with water lines to be replaced in the summer and repaving on Pine Bluff in the fall. 19. Receive presentation from Council Member Clifford regarding the bond project in West Paris, discuss and possibly take action. Council Member Clifford presented slides reflecting muddy streets, curbs that were already cracking, and muddy driveways, noting that in some instances you would nearly have to have a four wheel drive vehicle to get down the street. He said he had been contacted by constituents a couple of weeks ago which prompted a walking tour. Council Member Clifford