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06 - MINUTES FROM VARIOUS BOARDS, COMMISSIONS, AND COMMITTEESItem No. 6 Paris Public Library Advisory Board Meeting Minutes April 20, 2016 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:OOpm Connie Dodd. Attendance: Board members in attendance were Connie Dodd, Carol James, Rebecca Umphrey, Daisy Harvill, Denise Kornegay, director Priscilla McAnally, and Matt Frierson, Paris City Council liaison to the Library Advisory Board. Absent were Fran Neeley and Mike Pendleton. Approval of Minutes: The minutes of the March meeting were unanimously approved as presented. I. New Business: Terms expiring. Two board members' terms will expire on June 30 — Connie Dodd and Carol James. Both can reapply for the Board at the City Clerk's office. II. Old Business: Policy revisions update. Priscilla reported that the policy updates are complete. The last few updates were with the policies for Interlibrary Loan, Conduct, Prohibited Weapons, and Personal Property. III. Presentations a. Budget Report. Expenditures are on target for this year with $21,585 left in the materials budget. b. Statistical Report. Slight decreases again this month in Circulation (- 4.46 %) and Visits (- 9.96 %). Increases were in juvenile book circulation, downloadable audios, reserves, Interlibrary Loans, and Fregal Music downloads and streaming. IV. Friends of the Library: No report V. Director's Remarks: Musician Danny Santos will be passing through Paris in September and has contacted the library about holding a concert at the library. There isn't sufficient space in the library to for this event but the director will contact Mr. Santos about the cost of holding a songwriting workshop instead. Adjournment: Meeting was adjourned at 4:15pm. Submitted by Denise Kornegay MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS, TEXAS TUESDAY, NOVEMBER 17, 2015 5:30 O'CLOCK P.M. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 5: 30 p. m. Meeting was moved to the Fire Chief Conference Room in the City Hall building located at 1351" Street S.E. Paris, Texas 75460. A. The following members were present: David Hamilton, Marilyn Smith, Jerry Harting, Louise Hagood and Deanna Manning B. Also present was John Godwin, City Manager; Ashley Fendley, City Staff; Caton Hogan, Real Estate Project Manager for Love's Travel Stop and Cory Jones, Pastor of the Christian Fellowship Church of Paris. 2. Approval of minutes from previous meetings. (November 3, 2015) Motion was made by Louise Hagood, seconded by Marilyn Smith to approve minutes for the November 3, 2015 meeting. Motion carried 5 -0. 3. Public hearing and consideration of and action on the petition of Love's Travel Stop & Country Stores on behalf of Mark and Deborah Jones on Lot 2, City Block 307 -A, being located in the 3200 Block of North Main. A. To grant a variance of Section 28 -4 (b) (3) of the Sign Ordinance which provides that "Detached signs shall not exceed thirty (30) feet in height above the highest adjacent roadway surface. " The applicant has proposed the sign height to be 50 feet, which is 20 foot variance. A To grant a variance of Section 28 -4 (b) (2) of the Sign Ordinance which provides that "The sign area of detached signs shall be limited to one and one -half (I %z) square feet per front foot of property upon which the same is placed. If the property on which the sign is located has multiple right -of -way frontages, each street frontage shall be counted for purposes of determining detached sign area. A property shall be permitted more than one (1) detached sign, provided no sign shall exceed three hundred (300) square feet in sign area " The applicant has proposed 881.83 square feet of detached signage, which is 581.83 square foot variance. C. To grant a variance of Section 28 -4 (a) (2) of the Sign Ordinance which provides that "The sign area of attached signs shall be limited to one and one -half (1 %) square feet per linear foot of the buildingfascia upon which the same is placed, or thirty two (32) square feet whichever is greater. " The applicant has proposed 335.74 square feet of attached signage, which is a 175.24 square foot variance. Public hearing was declared open. A. Two individuals spoke in favor of the petition. Caton Hogan, of Oklahoma City, spoke in favor of the petition. Mr. Hogan stated that he is the Real Estate Project Manager for the Love's Travel Stop & Country Stores. Mr. Hogan passed out a packet for the board to review. This packet provided images of the location with the 50 foot sign from north and south bound views. Mr. Hogan stated that they have requested the sign due to the safety issues. Mr. Hogan stated that they are willing to decrease the sign to 40 feet in high but would prefer the 50 foot sign. Cory Jones, Pastor of Christian Fellowship Church of Paris, spoke in favor of the petition. Mr. Jones stated that he is the pastor of the church across the highway and understands the safety issues with the proposed sign. Mr. Jones further stated that he is for this petition. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Marilyn Smith, seconded by Deanna Manning to approve the variance request. Motion carried 4 -1, with Louise Hagood in opposition. 4. Meeting adjourned at 5: 48 p.m. APPROVED THE 19TH DAY OF APRIL, 2( MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS, TEXAS TUESDAY, APRIL 19, 2016 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 12: 01 p. m. A. The following members were present: David Hamilton, Marilyn Smith, Jerry Harting, Louise Hagood and Deanna Manning B. Also present was Ashley Fendley, City Staff, Sue Lancaster, City Council; Stephanie Harris, City Attorney; Admiral Smith, Applicant and Concerned Citizens 2. Approval of minutes from previous meetings. (November 17, 2015) Motion was made by Louise Hagood, seconded by Deanna Manning to approve minutes for the November 17, 2015 meeting. Motion carried 4 -0. Marilyn Smith arrived at 12:02 p.m. 3. Public hearing and consideration of and action on the petition of Admiral Smith on Lot 2 and 3, City Block 74B, being located at 311 E. Provine and 812 N.E. Yd Street. A. To grant a variance of Section 9 -102 (1) of the Zoning Ordinance which provides that "The minimum lot area for a residential home in Two - Family Dwelling District (2F) be 6, 000 square feet. " The applicant's property is a 4,258 square foot lot. The applicant is asking for a 1, 742 square foot variance for the lot size. B. To grant a variance of Section 9- 201(1) of the Zoning Ordinance which provides that "The minimum lot width for a residential home in Two - Family Dwelling District (2F) be 60 feet wide. " The applicant's property is 30 feet wide. The applicant is asking for a 30 foot variance for the lot width. C. To grant a variance of Section 9- 301(1) of the Zoning Ordinance which provides that "The minimum lot depth for a residential home in Two - Family Dwelling District (2F) be 100 feet deep. " The applicant's property is 84.5 feet deep. The applicant is asking for a 15.5 feet variance for the lot depth. Public hearing was declared open. A. One individual spoke in favor of the petition. Admiral Smith, 600 CR 45080 Powderly, Texas, spoke in favor of the petition. Mr. Smith stated that these properties were willed over to him by his grandmother and he has been taking care of the property for a couple years. Mr. Smith stated that he wants to construct a single family one bedroom home at 311 E. Provine and 812 N.E. 3rd Street. Mr. Smith stated that he has contacted Brandon Chaney with Chaney Engineering to plat the two lots together to be able to move forward with his plans. Mr. Smith further stated he hopes the board will approve his variances to move forward with the process. B. Three Individuals spoke in opposition of the petition. Jackie Moreland, 303 E. Provine Paris, Texas, spoke in opposition of the petition. Mrs. Moreland stated that she has lived at her residence for thirteen years and no one has ever taken care of the property. Mrs. Moreland stated that she believes that the lot is too small for someone to build a home. Victoria Lane, 319 E. Provine Paris, Texas, spoke in opposition of the petition. Mrs. Lane stated that the property is too small to construct a home on and that the owner has not been taking care of the property. Eric Lane, 319 E. Provine Paris, Texas, spoke in opposition of the petition. Mr. Lane stated that the property is too small to construct a home on it. Public hearing was declared closed. Motion was made by Louise Hagood to approve the variance request. Motion died for a lack of a second. Motion was made by Jerry Harting, seconded by Marilyn Smith to deny the variance request. Motion carried 4 -1, with Louise Hagood in opposition. 4. Meeting adjourned at 12:27 p.m. APPROVED THE 31 ST DAY OF MAY, 201 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, APRIL 4, 2016 5:30 O'CLOCK P.M. 1. The meeting of the Planning and Zoning Commission on Monday, April 4, 2016, was called to order at 5:3 Op.m. by Holland Harper, Chairman. A. The following members were present: Holland Harper, John Lee, Jerry Akers, Barney Bray and Robert Spain B. The following member was absent: Mike Folmar C. Also present were Alan Efrussy, Planning Manager; Shane Grissom, Engineering Technician; Stephanie Harris, City Attorney; Carla Easton, City Engineer; Clyde Crews, Fire Marshal; Steve Clifford, City Council; Cheri Bedford, Main Street Coordinator; Ashley Fendley, Secretary for the Planning and Zoning Commission and Concerned Citizens. Holland Harper announced that Billy Trenado had resigned from the commission. 2. Approval of minutes from previous meetings. (March 7, 2016) Motion was made by John Lee, seconded by Barney Bray to approve minutes for the March 7, 2016 meeting. Motion carried 5 -0. 3. Public hearing to consider and take action regarding the petition of Sequoia Brown on behalf of Russell and Leslie Stidham for a change in zoning from Single - Family Dwelling District No. 2 (SF -2) to a Two - Family Dwelling District (2F), on Block B, Lot 24, of the Willowcrest #2 Addition, being located in the 2600 Block of Crescent Drive. Public hearing was declared open. A. One individual spoke in favor. Sequoia Brown, spoke in favor of the petition. Mrs. Brown stated that she didn't see a difference whether she constructed a duplex or single family home on this piece property for street view issues. However, Mrs. Brown stated she was open to a single story structure instead of a two story if needed. Mrs. Brown further stated she does not see this zoning change as spot zoning since there are other duplexes around this piece property. B. Five individuals spoke in opposition. Shane Bolton, 1370 N.E. 27th Street, Paris, Texas, spoke in opposition of the petition. Mr. Bolton stated to allow this zoning change would be spot zoning, it would change the quality of the neighborhood and it would create traffic issues for the children and residents in the neighborhood. Mr. Bolton stated that this zoning change is a contradiction to the Zoning Ordinance 1710 Section 2 -100 The Purpose. Mr. Bolton further stated we the citizen have created a petition to not except this zoning change and hope the planning and zoning commission will deny the request. Janna Bolton, 1370 N.E. 27th Street, Paris, Texas, spoke in opposition of the petition. Mrs. Bolton stated that she believes this is spot zoning and has traffic concerns. Dwan Smith, 1345 N.E. 27th Street, Paris, Texas, spoke in opposition of the petition. Mr. Smith stated that he had traffic concerns with placing a duplex on this property. Kenette Smith, 1345 N.E. 27th Street, Paris, Texas, spoke in opposition of the petition. Mrs. Smith stated that she has concerns with placing a two -story duplex on this property. Mrs. Smith further stated there are more vacant lots around this area and if the commission approved this request what would stop other individual from requesting to build more duplexes. Chad Thurman, 1350 N.E. 27th Street, Paris, Texas, spoke in opposition of the petition. Mr. Thurman stated that he had safety and traffic concerns. Public hearing was declared closed. Motion was made by Holland Harper, seconded by John Lee to deny the petition. Motion carried 5 -0. 4. Public hearing to consider and take action regarding the petition of the City of Paris, to delete, modify, and add certain land uses in the Central Area Zoning District in the Paris, Texas Zoning Ordinance No. 1710. John Lee stated that on Exhibit "A" (III) Definition for Columbarium needs to be changed. Mr. Lee stated that interment needs to read inurement. Public hearing was declared open. A. One individual spoke in favor. Ray Trotter, 538 South Church Street, Paris, Texas, spoke in favor of the petition. Mr. Trotter stated that he wanted to thank the commission for removing storage as a use in the Central Area Zoning District. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by John Lee, seconded by Barney Bray to approve the petition, subject to the definition of columbarium change. Motion carried 5 -0. 5. Public hearing to consider and take action regarding the petition of the City of Paris, to include the definition of "solar farm " and allow said use to be permitted in Agricultural, Light Industrial, and Heavy Industrial Zoning Districts, with regulations, in the Paris, Texas Zoning Ordinance No. 1710. Public hearing was declared open. A. No one spoke in favor. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by John Lee, seconded by Jerry Akers to approve the petition. Motion carried 5 -0. 6 Consideration of and action on the Preliminary Plat of Lot 1, Block A, Leatherman Addition CB 126, located 746 W Kaufman Street. Shane Grissom reviewed the preliminary plat with commissioners. Motion was made by Jerry Akers, seconded by John Lee to approve the preliminary plat. Motion carried 5 -0. 7. Consideration of and action on the Final Plat of Lot 1, Block A, Leatherman Addition CB 126, located 746 W Kaufman Street. Shane Grissom reviewed the final plat with commissioners. Motion was made by Barney Bray, seconded by John Lee to approve the final plat. Motion carried 5 -0. 8. Meeting adjourned at 6:17 p. m. APPROVED THIS 6TH DAY OF JUNE, 2016 Ashley Feri ey, Secretary Planning and Zoning Commiss