18 - ANNUAL DEPARTMENT REPORTSItem No. 18
memorandum
TO: Mayor & City Council
FROM: John Godwin, City Manager
SUBJECT: ANNUAL DEPARTMENT REPORTS
DATE: June 17, 2016
BACKGROUND: As we have done the last couple of years, we are beginning our budget
preparation cycle with annual reports on each of our departments. This provides the council an
opportunity to learn what the departments are working on, what their major needs are, and any
special issues they face as we plan for the future. These priorities and needs in turn determine
our budget, instead of a long list of tedious line items. It also helps us think in terms of multiple
years, which is crucial to managing an efficient and effective overall budget and organization.
STATUS OF ISSUE: Public Works, Engineering, Utilities, and Finance presented their reports
on June 13. We will address EMS, Police, Fire, and Library on June 27.
BUDGET: NA.
RECOMMENDATION: Discussion only.
ANNUAL REPORTS /BUDGET NEEDS SUMMARY LIST
Public Works
Lake Crook road /bridge
Drainage
Road maintainer
Garbage truck
Parks & drainage employee
Pool improvements
Parks plan; soccer, et al in West Paris
Utilities
Increased cost for USACE 0 &M
New headworks /mechanical bar screen
Replacement of basement flooring
Replace two transfer pump valves.
Surface coating for the 2.0 million gallon ground storage tank and the backwash tower at WTP
Rebuild one pump at ground storage; rebuild two sludge transfer pumps; replace filter surface pump
Rebuild pumps at Campbell's and Woodard lift stations
Rebuild pumps and replace valves at the flow equalization basin.
Engineering
ADA transition plan
International Property Management Code
Other codes, construction standards, standardized contracts
Development review committee
Permitting fees
Airport hangar
Downtown improvements
Finance
City hall renovations /repairs
Public information office /PEG funds
EMS
Architect for station design
Library
Roof
Artwork
Fire
Fire engines debt service
Fire bunker gear and SCBA
Firefighter workweek pay
Code mowing
Repair loan program
Police
Security cameras
Body cameras
Murder investigation training
0.5 FTE police video tech
Canine unit
Third narcotics officer
Animal control initiatives
Exterior of Police & Courts building
Animal Shelter Room Conversion Estimate
Glass Work- $2,554.00
Cages — $10,158.00
Air Conditioning - $3,500.00
Electrical-
Plumbing-
$2,000.00
$1,000.00
Door Replacement- $1,500.00
Total $20,412.00