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06 - MINUTES OF VARIOUS BOARDS, COMMISSIONS, AND COMMITTEESPARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday May 17, 2016 4:00 O'CLOCK P.M. Board Members Present: John Brockman, Vice -Chair Don Wilson, Secretary- Treasurer Ray Banks Ex- Officio Members Present: Stephen Gerrald, Lamar County Chamber John Godwin, City Manager Legal Counsel: Stephanie Harris Call to Order: MINUTES Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Chris Stout, Office Assistant Guest(s) Present: Amanda Gohn, The Paris News Billy Trenado Colton Sanders R. Chad Lindsey, Payne Radio Group, KITX City Council Liaison: None The May 17, 2016 meeting of the Paris Economic Development Corporation was called to order by Mr. Brockman at 4:00 p.m. A quorum was present. Citizens' Input Mr. Brockman invited any citizens to speak. No one came forward. Discuss and possibly approve Minutes of the April 19, 2016 and the April 28, 2016 Meetinl4s. Mr. Brockman asked if there were any changes or corrections to the minutes of both the April 19, 2016 and the April 28, 2016. A motion was made by Mr. Banks to accept the minutes as presented. Mr. Wilson seconded the motion. The vote was 3 -0. Discuss and possibly approve April 2016 Financials. Mr. Wilson stated that the New Industry Projects for $35,000.00 was to Sanitation Solutions for our project at 2305 NW Loop 286. All the Depot Operations expenses were normal for the month of April. Mr. Paris asked about the Revenue Bond expense of $750.00. Mr. Wilson answered by saying that the Bank of New York charges us to pay the bond holders their interest. Mr. Brockman asked about the $802.00 for Insurance and Mr. Wilson told him it was for our Liability Insurance on land; the railroad property and the new property we have. We also had two separate charges for janitorial work; one charge was for Monica Moore and the other was for our new vendor, RWCS Janitorial. RWCS came in and did the windows above all the offices plus all windows inside and out as part of a quarterly deep cleaning that we will continue to have done. They also will be coming in on a weekly basis for standard office cleaning. PEDC Board Meeting Minutes May 17, 2016 Page 2 of 3 Mr. Banks asked about the Capital One charges and if we had checked on our eligibility for the Cash Back program. A short discussion started on the Direct Business Incentives and it was noted that some of the Incentives budget would not be used this year, but it is there to show our obligations. Mr. Brockman moved for approval of the April 2016 Financials. Mr. Banks seconded. The vote was passed 3 -0. Discuss and possible action on the PEDC relationship with SURRMA. Mr. Brockman started a discussion on the PEDC's relationship with SuRRMA and Mr. Banks asked that this agenda item be tabled until we had a full Board present. He also stated that he appreciated all the information that Mr. Paris had included in the agenda packet about SuRRMA. Mr. Banks asked that the motion be removed from the table. Discuss and possible action on expanding the minimum retention period for certified agendas and other documents. Mr. Paris stated that two issues had been brought up; the retention of our minutes from Executive Session and the minimum requirement for the certified agenda which is two years. Mr. Wilson's thought was that the term of the Board Members is three years and sometimes can be up to six years that the minimum requirement should be six years. Mr. Brockman asked if we would like to leave all of it instead of purging the records. Mr. Wilson would like to make sure that we have the recordings of the meetings, since the minutes don't always give the background of the meeting. Mr. Wilson moved that the certified agendas and the recordings and transcripts of the meetings be retained for 6 years. Mr. Banks seconded the motion. The vote was 3 -0. Discuss and possible approval on the Travel Budget and Marketing Budget breakdown and Lead Generation bids. Mr. Paris stated he had put together specific travel related marketing activities with the costs involved. Also, Mr. Paris included a travel contingency of 20% for any changes in costs. TEDC Mid -Year Conference is good for professional development and to work with site selector consultants. The Select USA Conference brings foreign direct investors to opportunities in the USA. TEAM Texas has a booth at the Select USA Conference which all who participate with TEAM Texas at the event will come away with leads. The TEAM Texas events were a little more expensive, but he felt they were well worth it. The next one is the Institute of Food Technologists Conference and Expo will be good for us because we can highlight what we already do for Campbell's Soup. The Texas Road Show is helpful for meeting with site selector consultants from Atlanta, GA and Greenville, SC. TEAM Texas actually creates the event to showcase Texas to the consultants. The International Manufacturing Show highlighting the manufacturing products. IEDC Annual Conference is both professional development and site selector consultants. The TEDC Annual Conference is professional development along with meeting consultants from the area. The National Business Aviation Association was included since there is an ongoing discussion on how Cox Field can be attractive to business. This would help answer the question about what types of industries would be attracted to Cox Field. FabTech is another manufacturing show that deals with the decision makers. Mr. Banks asked that the conferences for this fiscal year be rated. Mr. Paris: 1) Select USA Conference and Expo, 2) International Manufacturing Show, 3) IEDC Annual Conference, 4) Institute of Food Technologists Conference and Expo, 5) TEAM Texas Road Show, 6) TEDC Mid -Year Conference. Mr. Banks was concerned about the amount of time Mr. Paris would be at the conferences or traveling PEDC Board Meeting Minutes May 17, 2016 Page 3 of 3 and wondering if he was going to use comp time for the extra hours he was working. Mr. Paris assured him that he would not be. Mr. Brockman stated he was in favor of having Mr. Paris attend everything that they could afford in order to get our PEDC marketing back on track. With that said, Mr. Paris stated that the lead generation bids are not back in yet, but should be ready next month; and the marketing video of Paris is being working on with the Lamar County Chamber of Commerce. Mr. Brockman made a motion to approve the first six events in this fiscal year plus contingency for $25,000.00. Mr. Banks seconded the motion. All voted 3 -0. Executive Director's Monthly Report. Mr. Paris stated: • In attraction activity, we responded to Project Taste Bud which was for 100 jobs and 17 million in capital investment. • No other site visits or inquiries. • For our retention, abatement applications for both Silgan and Potters Industries were taken to City Council. The Council reviewed and asked for agreements to be created. • Seven retention contacts were made. J Skinner is looking at some new things. A new company, AmCor will be working with Campbell's. • All of the tax abatements have been transferred to the City Attorney, Stephanie Harris. We have an official memo that shows that we transferred the documents. • All eight incentive agreement files are now in E -file thanks to Chris. • The AP files are going through the cleaning process before being added to E -file. • The missing minutes were found and now all the minutes are in E -file. • Signs at the Business Park are crumbling so we will be looking at replacing them. • We are looking at signage in front of the Depot. • 2305 NW Loop 286 we are ready to have drawings done, so we can get estimates on the building. Discuss Future Agenda Items. No future agenda items were discussed. Adiourn Mr. Brockman made a motion that the meeting be adjourned. Mr. Banks seconded the motion. Vote was 3 -0. Meeting was adjourned at 4:41 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, MAY 169 2016 3:30 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:30 P.M. Roll was called. A. The following members were present: Matthew Allen — arrived 3:32 Chad Lindsey — arrived 3:34 Sally McEwin Johnny Norris Ben Vaughan Charles Richards Ken Kohls B. Staff present: Robert Talley Stephanie Harris Larry Wright Clyde Crews Debra Burge C. Others present: Skipper Steely 2. Approval of minutes from previous meeting (April 18, 2016). Ben Vaughan recommended approving the minutes, seconded by Sally McEwin. Motion carried unanimously. 7 -0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures ": A. 2605 Ridgeview; town North Estates Addition Block 1, Lot 6 Owner: Louise McKee, c/o Dustin McCreight, 2210 Wildwood Dr, Grand Prairie TX 75050 Robert Talley stated owner has passed away and property is now owned by TX Dept of Aging and Disability Services has taken ownership of this property. Robert sent letter to TX Dept of Aging and Disability Services, it was signed for, but he has not heard from. Roof covering is pealed up on west side leaking into garage. Same on east side. Building is secure. No windows broken. Several people in neighborhood have expressed interest in purchasing. Robert Talley's recommendation: Repair within 30 days, or back to commission. Johnny Norris recommends 60 days since it's owned by the State. Motion was made by Sally McEwin, seconded by Matthew Allen to accept Johnny's recommendation of 60 days. Motion carried unanimously. 7 -0 B. 738 NE 5th; City Block 72, Lot 10 Owner: Foster Stone, 1330 NE 10th, Paris TX 75460 Robert Talley stated this property was brought before BSC about a year ago. Some repairs have been done, but have stopped, and is now recommending demolition. Has not heard from owner. Deterioration along front of roof. Hole in roof on north side. Rolled shingling put up in repairs now damaged from wind, windows are broken, building unsecure. Back door open. Deterioration/missing wood on back of house and on roof. Leaking inside with water damage. Holes in floor and ceiling. Robert announced himself when walking inside, got no response. 3 men and 1 woman exited the house. Told Robert they were just "talking, hanging out." Robert alerted police to watch house. Robert Talley's recommendation: Don't feel it can be repaired. Demo within 30 days, or City will demo. Secure within 14 days, or City will do so. Johnny Norris asked if it should be secured immediately. Robert — If someone wants in, they're going to get in. Was secure, and door has been kicked in, windows broken. Sally McEwin — How long realistically until it can be demoed? Robert — 4 -5 months. But we can cut services and move up on list due to condition. Roof collapsing is a high risk. Johnny — We need to secure as best we can and try to keep people out. Ken Kohls — Are we going to get a report on this house next month? Robert - No, if we set 30 days to demo, will not come back to commission. Chad Lindsey — If we don't issue secure order, and someone gets hurt, will that come back on City? Robert — No; still belongs to owner. Motion was made by Charles Richards, seconded by Chad Lindsey to accept Robert's recommendation. Motion carried unanimously. 7 -0 C. 151 SE 23rd; Lamar Terrace Addition Block 2, Lot 36 -38 -40 Owner: Jackie Ray Barton, PO Box 81, Bagwell TX 75412 Robert Talley stated received call on this property. Letter came back unclaimed, unable to forward. Moss and vines growing on house and roof. South corner siding is busting off, underpinning coming lose because sinking/foundation damage. Wood at base of house is rotting. Steps at door are separating from house. Front window broken out. Roof leaking inside; mold and water damage. Holes in ceiling inside. Looks like some repairs were started inside, but stopped. Metal shop in back; only asking demo on front structure. Metal shop is OK. Robert Talley's recommendation: Demo within 30 days, or City has right. Ken Kohls — Does Tax Office have contact with owners? Robert — Sometimes they have a phone number, but in this case they don't. We send certified letter; publish in newspaper 10 -days prior to BSC meeting listing owner "and others." (Robert Talley) does deed research on -line. Once orders are issued, notice is sent by certified mail, then listed in the paper 10 days later. Orange sticker is placed on front of building. We do all we can to reach owners. Johnny Norris — Is structure secure? Robert — Yes. Motion was made by Ken Kohls, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 7 -0 D. 205 NE 10th; City Block 34, Lot 12 Owner: Dolores Hunt, 6902 Drew Ct, Greenville TX 75402 Robert Talley stated has not heard from owner. Nicki Brown turned in this property to check out. Robert walked through structure; unsecure, door was open, window was open. Structurally sound. May just want secure and repair orders on this. Portions of ceiling on porch have been removed. Robert Talley's recommendation: Recommend secure within 14 days, repair within 30. Johnny Norris — Are there services on house? Robert — Did not check. Will do so. Yard was sporadically being mowed, but think City had to mow it recently. Sally McEwin — What happens if we don't hear from them in 30 days? Robert — I can send it back to commission, but would probably send crew over to secure with boards. Johnny Norris — Would owners get billed? Robert — Yes. No creaks in floor, foundation solid. 1 piece of sheetrock missing on stair landing, but does not affect structure. Sally McEwin — Can you report back in 30 days if you've heard from owner? Robert — Yes. Motion was made by Sally McEwin, seconded by Ken Kohls to accept Robert Talley's recommendation. Motion carried unanimously. 7 -0 4. Code Enforcement update. 2 structures demoed: 845 Graham; we did a lot of work to try and get someone to purchase. 644 SE 9th. Rain slowing down crew for demos. 5. Discuss and act on information given to the commission. Disregard; not removed from agenda. Charles Richards feels wording of this agenda item is vague; need more detail. Robert Talley agrees. Will be more specific in future. This was left over from last meeting. 6. Future agenda items. Robert would like to add a special meeting next Monday @ 3:30 regarding 104 Bonham. Brick veneer on west wall is separating from wall. Have already tried to move this along, but not moving fast enough. Would like to present to commission to help move it along. Sally McEwin asked for information from Historical Committee. Robert — That will not be included. No bearing on this. Charles Richards — Skipper expressed concerned over old hospital. Robert — That will go in June's BSC meeting. This commission does not have a public forum. Has to be added to agenda. Sally McEwin — can we find out how many houses have been demolished and how many more on schedule for next meeting? 7. Adjournment. Motion was made by Ben Vaughan, seconded by Charles Richards to adjourn the meeting at 3:55 pm. Motion carried unanimously. 7 -0 APPROVED THIS 27th DAY OF JUNE, 2016. Chair an MINUTES OF SPECIAL MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, MAY 239 2016 3:30 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:30 P.M. Roll was called. A. The following members were present: Sally McEwin Johnny Norris Ben Vaughan Charles Richards Ken Kohls B. Staff present: Robert Talley Stephanie Harris Larry Wright Clyde Crews Debra Burge Robert Smith Carla Easton John Godwin C. Others present: James Litzler, Litzler Law Office, PO Box 1416, Sulphur Springs TX 75483 David Isbell, EIKON,1405 W Chapman St, Sanger TX 76266 Melanie Kemp Okon, Estes Okon Thorne & Carr, 3811 Turtle Creek Blvd Ste 2000, Dallas TX 75219 Michael Arden, T- Mobile, 7668 Warren Pkwy Bldg 1, Frisco TX 75034 J. Stephen Walker, Moore Law Firm, 100 N Main St, Paris TX 75460 Skipper Steely David Alarid, owner of CTRA — Current Owner 2. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures ": A. 1St National Bank NW Corner Plaza (104 Bonham); City Block 8, Lot 7 Owner: CTRA Property Holdings Corp, 8004 Two Coves Dr, Austin TX 78730 Robert Talley stated brick veneer on west wall starting to separate; also masonry and brick falling off on east side wall. West wall, straps running through windows and netting holding brick veneer where separating from concrete wall. Visible cracks and stress points in veneer. Some windows will not open due to pressure on them. Anchors have also been placed inside to secure veneer back to concrete wall. Large visible gap from inside around window showing separation of veneer from concrete wall. Board that was cut to size and placed inside a window is now bowed due to pressure and building shifting. Daylight visible inside around windows. Ken Kohls — What's causing settling and separation. Robert Talley — Not sure. Robert Talley's recommendation: Repair within 90 days, or back to BSC. That may mean demo of brick veneer. Not asking demo of concrete wall. Johnny Norris — All the anchoring holding it together, is that considered secure? Robert Talley — Yes, that's as secure as it's going to get without demo or repair of veneer. Ken Kohls — Is there a danger of the brick falling off into street? Robert Talley — Don't see brick separating on other walls at this point. What fell onto the sidewalk was a piece of the cornice. Recommend when doing repairs they should address east wall as well. Ben Vaughan — When did piece of cornice come down? Robert Talley — A couple of weeks ago. Ben Vaughan — Thought there was an episode earlier than that. Sally McEwin — What do you think danger is to public right now? Robert Talley — Hard to tell. Can see there are some problems, which is why it's brought to BSC, engineer was hired to mitigate which is what netting is designed to do. Johnny Norris — Are buildings on west side occupied? Robert Talley — Yes. Ken Kohls asked to hear from Mr. Isbell. David Isbell — Licensed professional engineering in structural, geotechnical, civil and exempted. Masters in structural engineering. West wall is leaning, pulling away. East wall is where stone fell on sidewalk. In 2010, some of the facade fell off. (This is what Ben Vaughan was referring to.) Big issue is electrical service to roof. This building has windows into the elevator shaft, which wouldn't be allowed today. Electrical service comes from pole outside barber shop. Why is this happening? The brick veneer wall was not there at time of 1916 fire; was added afterwards. Found no brick ties; no header bricks. Possible they've deteriorated/rusted away. Either it wasn't tied on or the ties have deteriorated. In my opinion, water infiltration has caused this problem most likely from a roof leak. Water from a roof leak will get into the masonry and damage it, especially a freeze /thaw process during winter. So: 1. improper tying or deterioration of ties and water infiltration; 2. veneer on south and east, water infiltration as well. Right above where the last piece fell, found a big crack at that point. Believe water over time getting into this crack and causing the separation where this piece of facade fell. Notified Owner in March that this veneer needs to come down and be replaced. Will the bracing hold? Yes, but is a temporary band -aid. Long -term is take down the west wall veneer. I'd feel comfortable with my grandchildren standing on the sidewalk under the current netting area. Do not anticipate it falling, but that's not to say it can't happen. High -wind event could cause it. West wall is an immediate danger to the public. Ken Kohls — What would cause the other 3 walls to be as dangerous? David Isbell — High wind is the largest force of danger to parapet walls. Creates a vortex over the parapet, creating a suction on the facade. 2nd would be water infiltration. Makes it heavier. Owner is ready to fix the building. Standing in the way is the scaffolding to fix it. Have to scaffold west wall. Cannot scaffold the wall over electrical service. Cannot have scaffolding within 10 feet of electrical lines. Electrical has to be moved first. Recommend turn off electrical to building during repairs. Johnny Norris — Does that electrical service cover any other buildings or just that one? David Isbell — Just that building and the cell tower. Businesses below have separate service. Ben Vaughan - Hot feed just on south side of building? David Isbell - Oncor said they'll turn off immediately with notice from city. Ben Vaughan — Mortar used after fire was low- cement content, high lime. How does that affect other walls? David Isbell — Looked at mortar on rest of building, and appears to be in better condition. Ken Kohls — What about the historical consideration of all this? David Isbell — Not qualified to speak on that. My understanding is Historical Commission has given permission to replace west wall. Robert Talley — Wall did have some tie -ins, and they did break. James Litzler — Property was acquired subject to 2 easements up building to cell towers. Mr. Ahlred is ready to fix and restore as soon as possible. Owner of AT &T tower easement is Landmark Dividend. Same thing with T- Mobile/Metro PCS; Lease Advisors is landlord to that easement. Electrical power is powering these cell towers. Various discussions have taken place on how the easements can be accommodated to not interrupt power to the cell towers. Mr. Ahlred has offered another building he has in town where the towers could possibly be moved. Also suggested installing a power pole in adjacent parking lot. Owner is trying to find a solution. Sally McEwin — Is the easement between the buildings? James Litzler — Easement is to get power at street up through building to equipment on roof; do not know specifics of how — outside or inside of building. Ken Kohls — Does power go externally up six stories? James Litzler — All external. Cannot go inside up utility shaft because may be some asbestos abatement needed for that. Ken Kohls — What about the elevator shaft? James Litzler — Not sure. Johnny Norris — Are we talking about temporarily shutting off the power? James Litzler — For as long as the building repairs take would be ideal for the Owner so it's addressed once. Melanie Okon — AT &T's power is on the west wall. Agreed to move power from west wall to tie into south wall where Metro PCS power is located. Were told work could proceed. Did so at AT &Ts expense. Heard nothing else until May 15t'. Easements were granted prior to Owner purchasing building, so he receives no income. Has stated he doesn't want the towers on the building. Lines are in full conduit; found no OSHA regulations regarding the 10 -foot boundary for scaffolding. Asked for back -up, have not received anything. Trying to find out why scaffolding can't go up since it's in conduit. This is the primary tower for AT &T servicing the Paris area. Power interruption could cause safety issue to those without land lines. The line was moved to the south wall to allow repairs to go forward, and now being told work can't begin. But haven't received any back -up as to why. James Litzler - OSHA regulation 1926.451 (f)(6). (Included in packet provided to BSC members and City.) Melanie Okon — This is a low- voltage line, putting it in the bottom tier of this regulation. Owner wants tower off the building. Moving the tower would create a permit issue, and be about a six -month process. James Litzler — Owner has said the problem is he needs to repair the building, and in order to that the power needs to be re- routed. Where the power is on the south side of building will be in the way of the scaffolding. Melanie Okon — We were all in agreement where the power was going to go. Ben Vaughan — What is voltage in line? Melanie Okon — Not sure, but it just runs antennas, it's very low. David Isbell — Just to clarify, the service from the pole in front going across the side of the building to the widow -head is not in conduit and that's where the scaffolding needs to go. That wiring is the issue. Melanie Okon — Have not been told this; can be looked at. Stephen Walker — Representing Lease Advisors, landlord for T- Mobile. Previous owner sold the easement; runs with land and are passed on to future land owners. Current Owner has a duty not to interfere with this communication easement. It is a specific easement stating where lines and antennas go. (Handed out layout of AT &T service area covered by tower.) Anyone in this service area would be without service during outage of this tower. 911 emergency concern. Conduit runs along Bonham street up the side of the wall, has been there for 6 weeks. Took a day to day -1 /2 to move line; can move another 10 feet. But having no power to the building at all would interrupt tower service. Request order from BSC include right for power to continue to these towers. Johnny Norris — Objective of BSC is to see the wall is repaired and brought back into standards. Issue with cell towers doesn't conflict with the repair of the wall, in my opinion. If they have to be moved, OK, but they don't appear to be in the way. Ken Kohls — BSC can say `fix the wall.' Lawyers have to protect their clients to get that done. Stephen Walker — Also important to cell tower customers for safety reasons. Johnny Norris — Can you tell us the easiest way to remove the power from pole? Stephen Walker — First we've heard that it's the power pole that's the issue and not the conduit. Sally McEwin — Do the tower owners have options to supply power without it being on the south side of the building? Stephen Walker — Would have to find out from the utility companies. We would have moved them as far as needed, but were told where they are was sufficient. Trying to avoid having power cut off. Melanie Okon — Line from pole is owned by Oncor; they would have to be involved in moving that power. Michael Arden — The telephone pole and service from it are owned by Oncor. All parties met on the rooftop and were told if moved off the west wall, that would be acceptable. Would allow repairs to go forward. Can have line and conduit moved in a matter of days. Service from that pole feeds just the towers. Stephanie Harris — To clarify, BSC has authority to order the building be repaired. Nothing in the ordinance to issue specific orders of what's to be done and how. Ken Kohls — Agree 100 %. Sally McEwin — Do you know anything about the Historical Commissions decision on this? Stephanie Harris — Don't know. Melanie Okon — Owner's responsibility to repair wall. David Alarid, Owner — Everything being said against me here today has been a lie. I have requested the cell phone companies move the power. Have never instructed them where to put the power. Did tell them where they moved the power lines would interfere with the scaffolding. The equipment (towers) has to come off so the roof can be repaired, which is necessary to repair the other walls. Cannot fix the building as long as the towers are on the roof. Only have a 2 -year window to do the repairs. Attorneys have not been cooperative; we never instructed them where to put the power. Johnny Norris — This commission can only deal with the substandard condition of the west wall. Ken Kohls — Comments have been made that you do not want the towers on the building. David Alarid — I don't care; I just want to be able to repair the building. David Isbell — Regarding the repairs, the penthouse has to be repaired, and this cannot be done with the towers attached to it. Major conduit has to be removed. Johnny Norris — BSC will deal with the west wall. Melanie Okon — Will leave copies of a -mails of communications with Owner's attorney regarding power. James Litzler — Have rebuttal e- mails. Johnny Norris — At end of 90 days, will it come back to BSC? Robert Talley — Yes. Recommend repair within 90 days of west wall or back to BSC. Repair may involve demo of veneer. Ken Kohls — Would like that re- worded to repair west wall to be satisfactory and safe for citizens of Paris. Motion was made by Ken Kohls, seconded by Sally McEwin to accept Robert Talley's recommendation, with re- wording by Ken Kohls. Motion carried unanimously. 5 -0 3. Adjournment. Motion was made by Sally McEwin, seconded by Ben Vaughan to adjourn the meeting at 4:45 pm. Motion carried unanimously. 5 -0 APPROVED THIS 27th DAY OF JUNE, 2016. ae 1,7-"-� De�a� /� Chairm MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS, TEXAS TUESDAY, MAY 31, 2016 12:00 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 12: 00 p. m. A. The following members were present: David Hamilton, Marilyn Smith and Louise Hagood B. The following members were absent: Jerry Haning and Deanna Manning C. Also present was Ashley Fendley, City Staff; Sue Lancaster, City Council; and Concerned Citizens 2. Approval of minutes from previous meetings. (April 19, 2016) Motion was made by Louise Hagood, seconded by Marilyn Smith to approve minutes for the April 19, 2016 meeting. Motion carried 3 -0. 3. Public hearing and consideration of and action on the petition of Lamar Avenue Church of Christ on all of Lot 1, City Block 314, being located at 3535 Lamar Avenue. A. Section 28 -6 (a)(1) of the Sign Ordinance which provides that "Billboards shall be permitted in areas zoned Light Industrial (LI) and Heavy Industrial (HI). A request for a zoning change shall not be accepted solely for the purpose of installing a billboard. No billboard shall be permitted in areas zoned as scenic or historic overlay. " The applicant's property is zoned Commercial (C) and Single- Family Dwelling District No. 2 (SF -2). B. Section 28 -6 (d)(1) of the Sign Ordinance which provides that "No billboard shall be permitted on any property that is located inside Loop 286 " The applicant's property is located inside Loop 286 C. Section 28 -6 (d)(2) of the Sign Ordinance which provides that "No billboard shall be permitted within two thousand (2, 000) feet of another billboard to the closest supporting pole of the proposed billboard. " The applicant's proposed billboard is within two thousand (2,000) feet of another billboard. D. Section 28 -6 (d)(5) of the Sign Ordinance which provides that "Except as provided herein, billboards shall not be placed within five hundred (500) feet of other permanent signs. " The applicant's proposed billboard is within five hundred (500) feet of other permanent signs. E. Section 28 -6 (d) (7) of the Sign Ordinance which provides that "No part of a billboard shall be located closer than one thousand (1,000) feet to any property zoned or used for residential purposes, nor closer than three hundred (300) feet to any hotel, motel, nursing home, or other property used for sleeping or lodging purposes. " The applicant's proposed billboard is within one thousand (1, 000) feet of a residential zoning district and within three hundred (300) feet of a hotel. F. Section 28 -6 (d)(8) of the Sign Ordinance which provides that "No portion of a billboard shall be located closer than fifteen (15) feet to the right -of -way for existing streets or highways, or those projected in the city's thoroughfare plan. " The applicant's proposed billboard is approximately within the fifteen (15) feet from the right -of -way. Public hearing was declared open. A. Four individual spoke in favor of the petition. Jimmy Parker, 23478 I -30 Bryant, Arkansas, spoke in favor of the petition. Mr. Parker stated that he represents the Everett Family owners of Toyota. We are looking to place a billboard on the church property. The billboard wouldn't be for lease space it would provide ads for Evertt Toyota, Paris Church of Christ, Red Cross, Schools, Lamar County Chamber of Commerce and the City of Paris. Mr. Parker stated they understand that they are asking for several variances but there are existing signs inside the loop. Mr. Parker further stated he hopes the board will approve the variances to build the first of its kind in the City of Paris. Richard Peace, 3535 Lamar Avenue Paris, Texas, spoke in favor of the petition. Mr. Peace stated the Board of Trustees at the Lamar Avenue Church of Christ is in favor of providing the property to construct the billboard. Jim Bell, 2221 Lamar Avenue Paris, Texas, spoke in favor of the petition. Mr. Bell stated that he represents the owners of the Paris Towne Center. Mr. Bell stated they encourage the board to approve the variances. Steven Gerald, 3410 Audubon Road, Paris, Texas, spoke in favor of the petition. Mr. Gerald stated this billboard would be a great access to the city. Mr. Gerald stated that it would be a great opportunity to spread the word for events. Mr. Gerald further stated that it would of great value to our community. B. Two individuals spoke in opposition of the petition. Sue Banks, 3450 Robin Road Paris, Texas, spoke in opposition of the petition. Mrs. Banks stated that she has lived at her residence for thirty -eight years and wants to keep the neighborhood clean. Mrs. Banks stated that there are already safety issues in this location with traffic. Mrs. Banks stated she believes that the sign would make the safety issues worse. Ray Banks, 3450 Robin Road Paris, Texas, spoke in opposition of the petition. Mr. Banks stated that the existing billboards that are not up to code per the new ordinance are grandfathered in. Mr. Banks stated that he believes that the city has ordinance for reasons and the he hopes the board denies the application. Public hearing was declared closed. Motion was made by Louise Hagood, seconded by David Hamilton to deny the variance request. Motion carried 2 -1, with Marilyn Smith in opposition. This vote does not meet the requirements of the Zoning Ordinance of the City of Paris, Section 16 -300, and therefore is not a final determination. The agenda items will be rescheduled to a future date. 4. Meeting adjourned at 12:27 p.m. APPROVED THE 21 IT DAY OF JUNE, 2016. MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, JUNE 6, 2016 5:30 O'CLOCK P.M. 1. The meeting of the Planning and Zoning Commission on Monday, June 6, 2016, was called to order at 5:30 p.m. by Holland Harper, Chairman. A. The following members were present: Holland Harper, John Lee, Jerry Akers, Barney Bray, Mike Folmar and Robert Spain B. Also present were Alan Efrussy, Planning Manager; Shane Grissom, Engineering Technician; Stephanie Harris, City Attorney; Carla Easton, City Engineer; Clyde Crews, Fire Marshal; Steve Clifford, City Council; Ashley Fendley, Secretary for the Planning and Zoning Commission and Concerned Citizens. 2. Approval of minutes from previous meetings. (April 4, 2016) Motion was made by John Lee, seconded by Jerry Akers to approve minutes for the April 4, 2016 meeting. Motion carried 6 -0. 3. Public hearing to consider and take action regarding the petition of Franz Thiessen on behalf of Lee Larue Trustee Estate of Billy Larue for a change in zoning from Commercial District (C) and Single- Family Dwelling District No. 2 (SF -2) to a Commercial District (C) with a Specific Use Permit (SS -Self Storage /Mini Warehouse), on Lot 10, of City Block 316, being located at 3380 N.E. Loop 286. Public hearing was declared open. A. One individual spoke in favor. Franz Thiessen, 4015 Miranda Drive, Paris, Texas, spoke in favor of the petition. Mr. Thiessen stated that he wants to construct mini- storage warehouses on the back part of the property and a fitness center in the front. Mr. Thiessen stated that he will be installing a privacy fence, greenery and lighting for the mini - storage warehouses. Mr. Thiessen further stated that there will be a storm water detention area in the middle of the property. B. No one spoke in opposition. C. Neither for nor against the petition. A.D. Thompson, 3920 Alpine Drive, spoke neither for nor against the petition. Mr. Thompson had questions about the distance between the structures and the property lines. Shane Grissom, Engineering Technician stated that the site plan show a 30 foot set back. Mr. Thompson asked if he could have a copy of the site plan. Alan Efrussy, Planning Manager gave him his copy. Public hearing was declared closed. Motion was made by Mike Folmar, seconded by Robert Spain to approve the petition, subject to the planning manager's recommendations. Motion carried 6 -0. 4. Public hearing to consider and take action regarding the petition of Wayne Brown on behalf of Gerald and Lisa Fulton for a change in zoning from Agricultural District (A) to a Multi- Family Dwelling District No. 2 (MF -2) on Tract -63, A208 E Crow Survey, being located at 4310 Pine Mill Road. Public hearing was declared open. A. One individual spoke in favor. Wayne Brown, 3305 Darnell Drive, Paris, Texas, spoke in favor of the petition. Mr. Brown stated that he wants to continue to construct more multi - family homes in this area to be accessed off Pine Mill Road. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Barney Bray, seconded by John Lee to approve the petition, subject to the planning manager's recommendations. Motion carried 6 -0. S. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Brookshire 14 Addition, located at 925 Clarksville Street. Shane Grissom reviewed the preliminary plat with commissioners. Motion was made by John Lee, seconded by Barney Bray to approve the preliminary plat, subject to the engineering technician's recommendation. Motion carried 5 -0. 6. Meeting adjourned at 5:51 p.m. APPROVED THIS 5TH DAY OF JULY, 2016