16-PEDC 2016-17 Budget
Item No. 16 memorandum
_____________________________________________________________________________________
TO: City Council
John Godwin, City Manager FROM: Michael Paris , PEDC Executive Director
SUBJECT: PEDC 2016 -2017 ANNUAL BUDGET
DATE: August 1 , 2016
BACKGROUND: The Paris EDC Board met on July 2 9 , 2016, to revise a budget for fiscal year
2016 -2017 per the City Council instructions .
STATUS OF ISSUE: The PEDC Board approv e d the attached 2016 -2017 Revised Budget on July 2 9 , 2016, and requests that it be approved by the City Council as required by the PEDC
bylaws.
BUDGET: N/A RECOMMENDATION: Motion to approve the revised 2016 -2017 PEDC Budget.
1125 Bonham Street Paris, Texas 75460 903.784.6964 Fax 903.784.2503 p aris edc@paristexas usa .com www.paristexasusa.com www.facebook.com/paristexasusa twitter:@paristexasusa
Explanation of Revisions
PEDC Proposed 2016 -2017 Budget
Paris City Council
Monday, August 8, 2016
A) PEDC 2016 -2017 Revised Budget - Please no te the following revisions:
a. An increase to $5,000 in Telephone/Communications (highlighted in Green on Office Depot Sheet) b. A decrease from $10,000 to $3,000 in Contract Services – Legal Fees
c. The omission of Speculative Building Marketing d. The insertion of Daisy Farms of $94,900 which must be encu mbered B) Depot Operations Expenses (ODE) – Please note the calculations for budget estimates:
a. Yellow – Utilities were included in ODE last year. For clarity, PEDC want ed to put in separate line item budgeted at $12,000.
b. Green – PEDC uses Suddenlink for office phones. PEDC also included cell phone
reimbursement offered to Executive D irector. Total budget is $5,000 . c. Blue – When we extract utilities and phone, the remainder for Depot Operations is
$12,310. Since we have a new cleaning service, PEDC has b udgeted $15,000.
C) Marketing and Promotion – Please note the explanations: a. Proposal from Research on Investment (ROI).
i. They are a prospect or lead generation provider for EDCs seeking to enhance
marketing activities . Paris, Texas has an empty pipeline or pr ospect activity. ROI was selected after careful review of other providers to incorporate into the
PEDC scope of work. Budget $25,000. b. Team Texas Comprehensive Calendar – PEDC chose to leverage marketing activities for Paris, Texas by becoming a member of Team Texas. The following calendar is an
example of marketing activities that may be select ed for target marketing. This is a sample of activity in which the PEDC may choose to attend. c. Requested Travel – The PEDC has approved marketing up to the end of the 2015 -2016
fiscal year. This is submitted to show that travel is carefully planned , and through this estimate , a budget of over $38,000 was suggested. PEDC believes $50,000 should be adequate for marketing travel for a full 12 months.
2016-2017 REVISED PEDC BUDGET
2016-2017 REVISED PEDC Budget July 29, 2016
Acct #Account Name
REVISED
BUDGET 2015-
2016
(01/19/2016)
BUDGET
TAKEN TO
CITY COUNCIL
7/25/2016
REVISED
BUDGET 2016-
2017
%
CHANGE
PERSONNEL
0101 Salaries & Wages 81,000.00 139,200.00 139,200.00 72%
0102 Social Security/Medicare (6.2%/1.45%) 6,679.00 10,650.00 10,650.00 59%
0103 Retirement (Edwards Jones) 8,100.00 10,800.00 10,800.00 33%
0104 Insurance Benefits: 9,750.00 12,000.00 12,000.00 23%
0105 Workers Comp. Ins. (.44%) 394.00 526.00 526.00 34%
TOTAL PERSONNEL EXPENSES 105,923.00 173,176.00 173,176.00 63%
ADMINISTRATION
0201 Office Supplies 5,500.00 5,500.00 5,500.00 0%
0202 Postage 500.00 500.00 500.00 0%
0301 Telephone/Communication 5,400.00 3,000.00 5,000.00 -7%
0302 Car Allowance 12,000.00 10,000.00 10,000.00 -17%
0303 Insurance & Bonds 2,500.00 2,500.00 2,500.00 0%
0304 Moving Expenses 3,500.00 - - -100%
0306 Travel Expenses 12,000.00 10,000.00 10,000.00 -17%
0308 Utilities - 12,000.00 12,000.00
0310 Miscellaneous 1,000.00 1,000.00 1,000.00 0%
0311 Association Memberships 3,000.00 3,500.00 3,500.00 17%
0314 Staff Training 3,000.00 3,000.00 3,000.00 0%
0348 Depot Operations 20,000.00 15,000.00 15,000.00 -25%
0355 Contract Labor (RPM Staffing)81,530.00 36,400.00 36,400.00 -55%
0357 Contract Services - Legal Fees 10,000.00 10,000.00 3,000.00 -70%
0402 Industrial Park Maintenance 14,000.00 14,000.00 14,000.00 0%
0605 Auditing Services 8,000.00 8,000.00 8,000.00 0%
1002 Machinery, Tools & Equipment 5,000.00 5,000.00 5,000.00 0%
TOTAL ADMINISTRATION 186,930.00 139,400.00 134,400.00 -28%
MARKETING AND PROMOTION
Secure Jobs/Retention/Bus.Retention & Expansion 15,000.00 5,000.00 5,000.00 -67%
Lamar County Days 2017 - 7,000.00 7,000.00
Marketing Airport as Industrial Site 10,000.00 10,000.00 10,000.00 0%
Speculative Building Marketing (2305 NW Loop 286)5,000.00 -
Industry Attraction Video 10,000.00 10,000.00
Marketing and Promotion 50,000.00 75,000.00 75,000.00 50%
0315 TOTAL MARKETING AND PROMOTION 75,000.00 112,000.00 107,000.00 43%
TOTAL OPERATING EXPENSES 367,853.00 424,576.00 414,576.00 13%
JOB TRAINING-DIRECT INCENTIVES-DEBT SERVICE-CAPITAL INCENTIVES
JOB TRAINING
Campbells/KC-ACT WorkKeys 35,000.00 10,000.00 10,000.00 -71%
0047 Bodyguard Traning Incentive 13,371.00 13,371.00 13,371.00 0%
0060 Results Training Incentive 50,000.00 50,000.00 50,000.00 0%
High Demand Job Training Match Grant 25,000.00 25,000.00 25,000.00 0%
0318 TOTAL JOB TRAINING 123,371.00 98,371.00 98,371.00 -20%
DIRECT BUSINESS INCENTIVES
0044 Paris Lakes 250,000.00 250,000.00 250,000.00 0%
0053 Potters Industries 8,000.00 8,000.00 8,000.00 0%
Daisy Farms - 94,900.00
TOTAL DIRECT BUSINESS INCENTIVES 258,000.00 258,000.00 352,900.00 37%
DEBT SERVICE
PEDC Bonds 1998 (Paris Pkg.) 355,221.00 354,011.00 354,011.00 0%
The Bank of New York ( Bond Paying Agent Fee)750.00 750.00 750.00 0%
TOTAL DEBT SERVICE 355,971.00 354,761.00 354,761.00 0%
CAPITAL EXPENSES
0057 2305 NW Loop 286 50,000.00 - - -100%
TOTAL CAPITAL EXPENSES 50,000.00 - - -100%
TOTAL DEBT, CAPITAL & INCENTIVES 787,342.00 711,132.00 806,032.00 2%
TOTAL BUDGET EXPENSES 1,155,195.00 1,135,708.00 1,220,608.00 6%
July 29, 2016
2015-2016
DEPOT OPERATIONS EXPENSES
Oct Nov Dec Jan Feb Mar Apr May Jun TOTALS TOTAL LINE
ITEM
CITY OF PARIS - WATER 905.68 $ 396.02 $ 207.72 $ 108.89 $ 108.89 $ 108.89 $ 108.89 $ 1,944.98 $
ATMOS ENERGY 100.97 $ 97.54 $ 589.28 $ 1,109.58 $ 256.46 $ 141.52 $ 15.93 $ 2,311.28 $
CIRRO ENERGY 901.41 $ 543.17 $ 334.03 $ 282.70 $ 311.12 $ 288.52 $ 279.65 $ 294.26 $ 461.36 $ 3,696.22 $ 7,952.48 $
SUDDENLINK 233.43 $ 236.44 $ 236.44 $ 236.44 $ 242.67 $ 242.21 $ 242.19 $ 242.19 $ 242.19 $ 2,154.20 $ 2,154.20 $
MONICA MOORE 225.00 $ 450.00 $ 675.00 $ 450.00 $ 450.00 $ 450.00 $ 450.00 $ 225.00 $ 3,375.00 $
SANITATION SOLUTIONS 118.53 $ 75.83 $ 194.36 $
JC DARNELL COMPUTER 473.07 $ 1,314.76 $ 345.81 $ 345.81 $ 464.72 $ 356.47 $ 361.80 $ 377.79 $ 380.45 $ 4,420.68 $
RWCS JANITORIAL 200.00 $ 275.00 $ 475.00 $
ATWOODS 8.97 $ 8.97 $
KELLEY ELECTRICAL 87.60 $ 87.60 $
A-1 BUG BUSTERS 100.00 $ 100.00 $ 200.00 $
PARIS NEWS 153.00 $ 153.00 $
ADVANCED ALARM 651.00 $ 651.00 $
COMMERCIAL AIR 365.00 $ 365.00 $
E-FILE CABINET 1,665.00 $ 1,665.00 $
INFINITE ROOFING 325.00 $ 325.00 $
PETTY CASH 17.86 $ 6.50 $ 24.36 $
SWAIM HARDWARE 17.27 $ 17.27 $
SUPPLYWORKS 175.24 $ 175.24 $
A-1 LOCK & KEY 157.50 $ 157.50 $
CAPITAL ONE 15.17 $ 15.17 $
-$ 12,310.15 $
TOTAL 1,832.91 $ 3,647.59 $ 3,353.84 $ 4,101.95 $ 1,612.53 $ 2,837.41 $ 2,190.19 $ 1,740.48 $ 1,099.93 $ 22,416.83 $
Utilities
7,952.48 $ divided by 9 months =883.61 $ multiplied by 12 months = 10,603.31 $ $12,000 Budgeted
Telephone/Communications
$160 month for Executive Directors Cell Phone = $1,920
Suddenlink (2,154.20 / 9 months = $240) $240 X 12 months $2,880
Grand Total $4,800 $5,400 Budgeted
Office Depot Operations
$12,310.15 divided by 9 months = $1,367.78 multiplied by 12 months = $16,413.00 $15,000 Budgeted