07/29/2016 MINUTESPARIS ECONOMIC DEVELOPMENT CORPORATION
SPECIAL MEETING
Board Members Present:
Richard Manning, Chair
John Brockman, Vice -Chair
Don Wilson, Secretary /Treasurer
Ray Banks
Derrick Hughes
Ex- Officio Members Present:
Legal Counsel:
Call to Order:
PEDC Board Room
1125 Bonham Street
Paris, Texas 75460
Friday July 29, 2016
4:00 O'CLOCK P.M.
MINUTES
Staff Present:
Michael Paris, Executive Director
Paula Brownfield, Administrative Assistant
Chris Stout, Office Assistant
Guest(s) Present:
Amanda Gohn, The Paris News
City Council Liaison:
Billy Trenado, City Council
The July 29, 2016, special meeting of the Paris Economic Development Corporation was called to
order by Mr. Manning at 4:00 p.m.
Discuss and possibly approve revisions to PEDC 2016 -2017 Budget Per Citv
Council's request.
Mr. Paris started the budget topic by sharing with everyone that he took the 2016 -2017 PEDC Budget
the Board approved on July 21, 2016, to the Paris City Council on Monday, July 25, 2016. The City
Council did not approve the PEDC Budget at the meeting, although they shared their concerns about
the budget, asked that changes be made, and that the PEDC bring those changes to the August 8, 2016,
Council meeting.
There were five areas of concern the Council had:
1. Council: Perceived overlap in Depot Operations. PEDC Discussion: We divided out the
Utilities to get average monthly costs and put in $12,000 to cover utilities.
Telephone /Communications was at $3000 until we realized the Director's phone of $2000
had not been included. The total went to $5000. Depot Operations was left at $15,000 so
that we have as small amount left for any equipment problems.
2. Council: Spec Building Marketing is not needed in budget when the Spec Building has not
been approved. PEDC Discussion: Omit the marketing since the Spec Building is not
approved.
PEDC Board Meeting Minutes
July 29, 2016
Page 2 of 2
3. Council: Explain the $25,000 Increase in Marketing. PEDC Discussion: ROI Lead
Generation is the reason for the increase. Mr. Paris will be submitting a summary of ROI
and the related costs in the City Council packet. The $50,000 is for Mr. Paris' travel for
marketing events and also any travel related to meeting with new business prospects.
4. Council: Contract Services Legal Fees, some Council Members wanted all of the money
taken out of this particular line item. PEDC Discussion: $3,000 was left in Legal Fees. The
PEDC might have need for an outside lawyer to help with an incentive agreement. Ms.
Harris, City Attorney, would need to give the okay for another lawyer to handle a matter
for the PEDC.
5. Council: Spec Building Land. City Council feels it should be included in overall cost.
PEDC Discussion: The PEDC presented the 2014 -15 Amended Budget to City Council on
September 21, 2015, it clearly showed money was spent for the Spec Building. All the
Council Members at the meeting voted to accept the Amended Budget. At this same
meeting the Council voted on the PEDC 2015 -16 Budget which included $50,000 in
Capital Expenses (2305 NW Loop 286) for the Spec Building. Again the City Council
voted all ayes for the Budget. As you can see, PEDC has been more than transparent on this
project. We have some obstacles to get through; but the PEDC is determined to move
forward on projects that will benefit our community, create jobs in our community and be
good stewards to the taxpayers' money at the same time. Mr. Wilson stated that companies
are looking for existing buildings to move into, instead of building from the ground up.
This is our best opportunity to have an existing building.
Daisy Dairy was added to the Direct Business Incentives; their incentive agreement has 2017 as the
start date for the payout of the first incentive amount of $94,900.
With a change in the numbers there is an increase of 6% in the 2016 -17 Budget. Mr. Hughes made a
motion to approve the revised budget as stated by Mr. Paris. This motion was seconded by Mr.
Brockman. Vote 5 -ayes and 0 -nays. (See the attached 2016 -2017 Budget approved by the PEDC at this
meeting and approved by the Paris City Council on August 8, 2016.)
Adjourn:
A motion to adjourn was made by Mr. Banks. Mr. Wilson seconded the motion. The vote was 5 -ayes
and 0 -nays.
Respectfully submitted,
Paula Brownfield
Administrative Assistant
Paris Economic Development Corporation
2016 -2017 PEDC BUDGET
APPROVED BY PARIS CITY COUNCIL
AUGUST 8, 2016
2016 -2017 Approved PEDC Budget
Approved by PEDC on July 29, 2016