10 - 2016 TXCDBG - CD PROGRAM GRANT ADMINISTRATION SERVICESItem No. 10
memorandum
TO: City Council
John Godwin, City Manager
FROM: Carla Easton, PE, City Engineer
SUBJECT: 2016 TxCDBG — CD PROGRAM GRANT ADMINISTRATION SERVICES
DATE: August 16, 2016
BACKGROUND: In 2015, the City applied for a grant through the Texas Community
Development Block Grant Program — Community Development Fund (TxCDBG — CD),
administered by the Texas Department of Agriculture for the replacement of water lines, sewer
lines and street repair on Dickson Street from 91h NW to 11th NW, and also a sewer line
replacement along Orange St. A location map is attached for reference. Staff has been notified
that Paris will receive this grant in 2016 -17 budget year, providing $275,000 toward plan
development and construction of the proposed improvements. As such, grant administration
services are needed to assist with the state requirements.
STATUS OF ISSUE: A request for proposals for grant administration services was advertised
on August 1, 2016, and a single proposal was received from Resource Management &
Consulting Co. The contract fee for administrative services is $22,750, which includes the
following: record keeping, financial management, environmental review, EEO /Fair
Housing /Civil Rights compliance, quarterly reports, labor standards monitoring, construction
compliance, close -out documentation and audit. Mr. Charles Edwards with Resource
Management & Consulting has provided satisfactory services on similar projects under this
program for the City.
BUDGET: The grant requires a 20% match by the City in the amount of $55,000, for a total
proposed project cost of $330,000. Funds are designated in the 2016 -17 grant fund budget.
RECOMMENDATION: Authorize the City Manager to execute a contract for grant
administration services with Resource Management Consulting Co. in the amount of $22,750.
Date: 8/18/2016 Document Path: Slcitydata %GIS_Basemap \Map MXDs\CIP Project Location Maps\TxCDBG SS Projects on ORANGE and DICKSON.mxd
Document Name: TxCDBG SS Projects on ORANGE and DICKSON
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LOCATION M A P Legend
� Project Area
TxCDBG
Community Development Fund
Dickson & Orange Streets
Date:8/18/2016