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13 - LCC & VCC BUDGETSItem No. 13 memorandum TO: Mayor & City Council FROM: John Godwin, City Manager SUBJECT: LCC & VCC BUDGETS DATE: August 15, 2016 BACKGROUND: The bylaws of both the Love Civic Center and the Visitors and Convention Council, since they receive funding from the city's Hotel Occupancy Tax (HOT), require that their annual budgets be presented to and approved by the city council each summer. STATUS OF ISSUE: Lamar County Chamber of Commerce President Ken Higdon will present their board's recommended budget at the August 22 council meeting, explaining any increases and answering council questions. BUDGET: Funding is from the 7% Hotel Occupancy Tax (HOT), plus certain operating revenues. RECOMMENDATION: Approve chamber requested budgets. Love Civic Center 2016 Budget Budget Actual Budget Actual Budget Oct '14 - Sep 1! Oct '14 - Sep 15 Oct '15 - Sep 16 Jun -16 Oct '16 - Sep 17 Income 500.04 141.20 500.00 76.69 500.00 40200 • Motel Tax 225,092.80 247,507.64 237,857.14 205,092.87 263,517.00 40300 • R.V. Hook Up 3,500.00 5,299.69 5,000.00 3,820.00 5,000.00 40400• Misc Income 1,500.00 980.34 1,500.00 400.00 500.00 40500• Rent 6,431.88 6,039.04 6,624.00 65,713.22 7,600.00 40510 • Refunded Deposits (9,999.96) (10,745.00) (10,000.00) (8,620.00) (10,000.00) 40500 • Rent 84,999.96 88,046.99 85,000.00 4,196.77 85,000.00 40710 • Tower Lighting 2,000.00 200.00 2,000.00 430.00 800.00 Total Income 305,092.80 331,289.66 319,357.14 271,032.86 344,817.00 Expense 50000 Bank Service Charge 500.04 141.20 500.00 76.69 500.00 50100 Communications 6,000.00 5,365.06 8,000.00 5,169.03 6,000.00 50200. Office Expense 999.96 887.08 1,000.00 72.18 1,000.00 50300• Payroll Expenses 84,960.72 85,362.77 87,550.00 62,581.93 95,000.00 50400• Payroll Tax Expense 6,431.88 6,039.04 6,624.00 4,759.78 7,600.00 50500 • Marketing / Advertising 1,613.04 698.66 1,600.00 671.98 3,000.00 50600 • Professional Fees 112.00 50610 • Audit 2,000.00 1,500.00 2,000.00 1,550.00 2,000.00 50620• Bookkeeping 2,499.96 2,913.37 3,500.00 1,956.28 3,500.00 50600 • Professional Fees - Other - 125.00 125.00 125.00 50700 • Membership Dues /Sub 266.00 58.33 125.00 125.00 50800 • Utilities 50810 • Electricity 45,999.96 37,103.62 46,000.00 23,472.27 45,000.00 50820 • Water 6,000.00 9,660.28 6,000.00 2,605.56 6,000.00 50830 • Gas 5,000.00 4,080.85 5,000.00 2,005.65 5,000.00 50840 • Trash Disposal 4,500.00 4,048.34 4,500.00 3,381.29 4,500.00 50900 • Intown Auto Exp Allowance 3,000.00 3,000.00 3,000.00 2,250.00 3,000.00 51100 • Small Equipment 999.96 469.41 1,000.00 1,000.00 51350 • ASA 110.86 - 51700 Contracted Services 51730 Chamber Management 52100 • Eiffel Tower Lighting / Maint 52200 • Building Maint. /Spls. 52300 • Security 52400 • Staff Ins. /Retirement Long term disability 52600 • Insurance 52620 • General Liability 52630 • Workers Comp. Insurance 52700 • Misc Expenses 52800 • Interest Expense 54100 • Ground Maintenance 54200 • Housekeeping Supplies Total Expense Other Income 60000 • Interest Income Total Other Income 999.96 220.00 1,000.00 648.75 1,000.00 15, 000.00 15, 000.00 15, 000.00 15, 000.00 18, 000.00 3,500.04 - 2,500.00 1,000.00 60,000.00 38,938.16 75,000.00 68,391.56 100,000.00 840.00 2,739.00 1,000.00 850.15 1,000.00 7,500.00 7,915.78 8,500.00 5,631.11 8,500.00 3,200.00 3,200.00 1,300.00 4,000.00 2,273.47 4,000.00 1,400.00 1,500.00 933.34 1,500.00 1,500.00 2,000.04 1,697.79 2,000.00 2,000.00 2,800.00 12,417.80 12,000.00 7,033.97 11,500.00 8,499.96 7,170.00 8,500.00 4,822.00 8,500.00 3,200.04 2,457.78 4,000.00 1,367.38 4,500.00 283,811.56 253,326.99 314,724.00 214,409.56 343,550.00 21,281.24 77,962.67 4,633.14 56,623.30 1,267.00 47.14 47.24 47.14 - - 47.24 47.14 - - 47.24 21,281.24 78,009.81 4,633.14 56,623.30 1,314.24 VCC 2016 Budget Ordinary Income /Expense Income 40000 • Income from Events 40030 • Souvenir Sales 40040 • Tour de Paris Income 40050 • Uncle Jessie's Income 40150 • Lamar County Days in Austin 40200 • Motel Tax 41000 • Misc Income 41200 • Trolly / Historical Total Income Expense 54600 • Training / Education 52900 • Furniture & Fixtures 50000 • Bank Service Charge 50010 • Credit Card Charges 50000 • Bank Service Charge - Other 50001 • Motel Tax Transferred Out 50100 • Communications 50200 • Office Expense 50300 • Payroll Expenses 50400 • Payroll Tax Expense 50500 • Marketing / Advertising 50600 • Professional Fees 50610 • Audit 50620 • Bookkeeping 50600 • Professional Fees - Other 50700 • Membership Dues /Sub. 50800 • Utilities 50810 • Electricity Budget Actual Budget Actual Budget Oct '14 - Sep 15 Oct '14 - Sep 15 Oct '15 - Sep 16 Jun -16 Oct '16 - Sep 17 6,000.00 10,265.47 9,000.00 10,506.68 20,000.00 2,000.00 32,000.00 33,267.22 40,000.00 3,186.25 18,765.99 40,000.00 750.00 154.08 580.98 - 2,000.00 0.00 1,200.00 660.00 - 1,200.00 525,000.00 577,517.89 555,000.00 478,550.07 615,000.00 1,000.00 1,364.05 1,500.00 300.00 35.00 225,093.80 1,500.00 247,507.64 5,000.04 3,940.00 5,000.00 205,092.87 3,535.00 5,000.00 571,000.04 626,508.71 610,500.00 511,973.72 4,278.20 681,500.00 0.00 1,173.43 800.00 795.00 2,000.00 3,186.25 750.00 131.28 1,200.00 660.00 1,200.00 926.33 1,200.00 400.00 140.97 400.00 300.00 225,093.80 247,507.64 237,857.14 205,092.87 263,571.00 5,000.04 4,641.45 7,500.00 4,278.20 1,500.00 3,000.00 4,065.33 4,500.00 2,967.95 3,000.00 76,465.68 71,798.20 80,000.00 54,478.18 120,000.00 7,784.64 5,947.85 8,105.00 4,287.85 9,180.00 20,000.04 13,965.72 40,000.00 21,948.86 50,000.00 112.00 2,000.00 1,500.00 2,000.00 1,550.00 2,000.00 2,500.00 2,913.33 3,500.00 1,956.23 3,000.00 125.00 1,000.00 3,999.96 3,113.33 5,000.00 1,456.50 3,000.00 1,408.67 3,999.96 2,582.22 3,300.00 - 50820 Water 50830 Gas 50900 • Intown Auto /Exp Allowance 51000 • Out of Town Travel 51100 • Small Equipment 51200 • Event Expenses 51230 • Souvenir Exp 51240 • Tour de Paris Exp 51250 • Uncle Jessie's Exp 51260 • Lamar Co Days in Austin Exp 51350 • ASA 51370 • Chaparral Square Dancers 51380 • Visitors Guide Exp 51392. SDBA Boat Races 51200 • Event Expenses - Other 51400 • Events Promotion / Funding 51600 • Arts Allocation 51710 • Chamber Management 51740 . Trolley Driver 52000 • Meetings & Hosting 52200 - Rent to COC 52400 • Staff Ins. /Retirement 52600 - Long term disability 52600• Insurance 52610- Trolley 52620 - D & O Insurance 52630 • Worker's Comp 52700 • Misc Expenses 53000 • Trolley Expenses 54000. Sponsorship Exp 54300 • Postage Total Expense Net Ordinary Income Other Income /Expense 500.04 137.44 200.00 - 600.00 433.06 500.00 2,400.00 3,062.65 9,499.92 1,967.44 4,000.00 6,999.96 1,397.56 719.04 3,000.00 200.00 0.00 300.00 15,000.00 16,704.90 15,000.00 13,279.88 20,000.00 28,000.00 31,565.53 30,000.00 1,487.92 30,000.00 210.94 506.50 - 6,600.00 2,358.58 7,000.00 25,000.00 42,203.55 30,000.00 18,854.30 27,500.00 134.26 415.84 500.00 850.00 - 15,000.00 2,500.00 10,000.00 99.68 - 30,000.00 31,793.50 30,000.00 16,657.04 25,000.00 17,000.00 7,000.00 17,000.00 7,000.00 10,500.00 37,398.00 37,398.00 37,398.00 28,048.50 40,000.00 239.95 500.00 3,000.00 2,287.30 3,000.00 1,856.07 3,000.00 3,000.00 1,469.27 3,000.00 72.50 12,000.00 7,931.04 8,280.06 9,000.00 5,772.67 13,500.00 1,300.00 6,740.49 - 2,100.00 0.00 2,100.00 2,000.00 2,800.00 3,118.66 2,800.00 2,750.00 1,500.00 933.33 1,500.00 1,500.00 999.96 1,589.97 1,000.00 1,166.69 250.00 1,000.00 3,096.45 6,000.00 4,384.41 2,500.00 1,044.89 500.00 1,500.00 1,123.44 1,500.00 128.30 1,500.00 544,973.12 560,568.85 608,660.06 414,232.35 679,601.00 26,026.92 65,939.86 1,839.94 97,741.37 1,899.00 Other Income 60000 • Interest Income Total Other Income Net Other Income Net Income 0.00 150.78 151.78 152.78 200.00 150.78 151.78 152.78 200.00 0.00 150.78 151.78 152.78 200.00 26,026.92 66,090.64 1,991.72 97,894.15 2,099.00