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06 - MINUTES FROM VARIOUS BOARDS, COMMISSIONS, AND COMMITTEESItem No. 6 PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Community Room 1125Bonham Street Paris, Texas 75460 Thursday July 21, 2016 4:00 O'CLOCK P.M. Board Members Present: Richard Manning, Chair Don Wilson, Secretary/Treasurer Ray Banks Derrick Hughes Ex- Officio Members Present: Pam Anglin, PJC President Stephen Gerrald, Chamber of Commerce John Godwin, City Manager Legal Counsel: Stephanie Harris Call to Order. MINUTES Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Chris Stout, Office Assistant Guest(s) Present: Amanda Gohn, The Paris News City Council Liaison: Billy Trenado, City Council At 4:00 p.m. on July 21, 2016, Mr. Manning called the monthly meeting of the Paris Economic Development Corporation to order. Citizens' Input Mr. Manning invited citizens' to speak during the Citizens' Input. No one came forward and Mr. Manning closed the Citizens' Input. Welcome of New Board Member. Mr. Manning and the entire Board welcomed the newest member to the PEDC Board, Mr. Derrick Hughes. He is a graduate of Paris High School and Jarvis Christian College. W. Hughes is a contractor who builds lube centers and a long time Paris resident. Election of Officers. The election of officers started with the election of the Chairman. Mr. Banks nominated Mr. Manning for Chair. Mr. Wilson seconded the motion. The vote was 4 ayes — 0 nays. Mr. Manning directed the Board to elect a Vice - Chairman next. Mr. Banks nominated Mr. Brockman. Mr. Manning seconded the PEDC Board Meeting Minutes July 21, 2016 Page 2 of 6 nomination. The vote was 4 -0. The next to be elected was Secretary/Treasurer. Mr. Banks nominated Mr. Wilson. Mr. Manning seconded the motion. The vote was 4 ayes -0 nays. Discuss and possibly approve Minutes of the June 23, 2016, Monthly Meeting and the June 30, 2016, Special Meeting. Mr. Manning asked if everyone had read the minutes and if there were any corrections to them. Mr. Banks made a motion to accept both of the minutes as presented. Mr. Wilson seconded the motion. The vote was 4 ayes -0 nays. Discuss and possibly approve June 2016 Financials. Mr. Banks had questions on the Cash Out report; he did not see Telephone and Insurance for Mr. Paris. The July Cash Out Report will have three months of Telephone for Mr. Paris, there were issues with his phone carrier. The Insurance was listed under Personnel/Medical & Life Insurance. Mr. Banks stated that he thought we were done with RPM Staffing after Paula Brownfield was hired as a PEDC full -time employee. He did not see anything on the agenda that Chris Stout was through RPM. Mr. Paris stated that "Paula and I were going to work together and spend some time and let the dust settle ". Chris came in to help with the electronic filing. Mr. Wilson talked about The Depot Operations and how next year we are going to change some of the categories. Mr. Banks asked about how long our agreement is with JC Darnell. He thought it was for a certain number of months and we should be looking at the agreement again. Mr. Wilson reminded us that when we bought the E -file Cabinet System there were more computer items that JC Darnell is handling for us. Mr. Banks made a motion to accept to the June Financials as presented. Mr. Wilson seconded the motion. The vote was 4 ayes — 0 nays. Discuss and possibly approve the PEDC matching a $25,000 High Demand Job Training grant with Paris Junior Colleae receiving the funding. The grant application is submitted through the Northeast Texas Workforce Board. Dr. Anglin reminded the Board that last year we approved to match the funding PJC could get from the High Demand Job Training Grant and with the grant and the PEDC matching funds they purchased a CNC lathe. PJC will start training students on the CNC lathe this fall. This year if the college receives the funding, they will purchase mechatronics trainers for their lab. This equipment trains students to work on the mechanized equipment which companies like Campbell's Soup, Kimberly Clark, and other companies have. The students who take this training are PJC regular students, students sent from industry, and dual- credit students (those in high school taking extra college course work). Mr. Banks asked if there was any other way to get the funds that Dr. Anglin was requesting. Dr. Anglin explained how they apply for all grants with equipment knowing they can use it in the Workforce Programs. Mr. Banks was concerned that Type A Economic Development Corporations aren't allowed to spend money on this type of funding. Dr. Anglin thought last year when they applied for the High Demand Job PEDC Board Meeting Minutes July 21, 2016 Page 3 of 6 Training Grant there were letters of support from local industry attached to the application. Ms. Harris, City Attorney, said she will research Type A EDCs matching the grant funds. Mr. Wilson made a motion to encourage the Board to approve the PEDC portion of this grant funds towards Dr. Anglin's application unless it is advised not to do so by the City Attorney. Mr. Banks seconded the motion. The vote was 4 -ayes to 0 -nays. Discuss and possibly approve Proposed 2016 -2017 Budget. Mr. Paris went through the line items in the budget. Personnel went up this coming year because Mr. Paris salary will be for a whole year and Ms. Brownfield is a full -time employee. In Administration Expenses some of the line item numbers were changed. The Utilities number was increased so all utilities could be put in that line item instead of under the Depot Operations line item. As you can see, the Depot Operations line item was decreased for that same reason. The Industrial Park Maintenance is at $14,000 mainly because we are in the middle of three -year contracts for grounds maintenance; this is an area we will revisit when the contracts are up. The Administration Budget decreased by $47,530. Under Marketing and Promotion we dropped the budget on the Secure Jobs; we increased the budget for Lamar County Days. Mr. Banks had questions on whether we got any benefit from attending the Lamar County Days in Austin. His example was of one function sponsored and paid for by Lamar County with a total of 36 attendees; 22 from Lamar County and 14 from Texas state government. He calculated that 61% of the people at the reception were from Paris. Mr. Wilson stated that he visited with Kathleen Jackson from the Texas Water Development Board about water rights for a long time and after that she visited Paris. Ms. Jackson talked to community leaders about water rights, service rights and the lakes around our area. This is a great way to lobby for Paris and Lamar County and to get our voices heard. The line item for the Industry Attraction Video is for the PEDC's portion to have a marketing video produced that will showcase our industries. We are doing this in conjunction with the Lamar County Chamber of Commerce and the Visitors and Convention Bureau so that all three videos will give Paris a consistent brand. Also, we will be incorporating snippets of the video into our social media. The $75,000 in the Marketing & Promotion line item is divided between the marketing opportunities that Mr. Paris is cultivating through TEAM Texas and other groups the PEDC is associated with and ROI, a marketing and leads company, which we are going to work with in the coming year. Mr. Wilson added that the law for EDCs states that you can only spend 10% of your budget each year on marketing. It also says that if you haven't spent your marketing budget in a past year it carries over to the next year for you to spend. Under the Job Training lines we've decreased a few amounts and taken out a few line items. Also, we've added the Results Training Incentive to this section from the Direct Business Incentives section. Mr. Wilson told everyone that the Capital Expenses line item 2305 NW Loop 286 was not in the budget because there is no approval by the PEDC Board or the City Council. Also, the bids for a building at this site have not come in yet, so it is not known what kind of cost will be incurred. After all the bids are in then the Board can decide whether or not to go forward with the project. If we want to go forward with the project, then we will need to go before the City Council for their approval. Mr. Banks made a motion to accept the budget as presented. Mr. Hughes seconded the motion. Vote was 4 -ayes to 0 -nays. PEDC Board Meeting Minutes July 21, 2016 Page 4 of 6 Acct # Account Name BUDGET 2016 -2017 PERSONNEL 0101 Salaries & Wages 139,200.00 0102 Social Security/Medicare 6.2 %/1.45% 10,650.00 0103 Retirement 10,800.00 0104 Insurance Benefits: 12,000.00 0105 Workers Comp. Ins. .44% 526.00 TOTAL PERSONNEL EXPENSES 173 176.00 ADMINISTRATION 0201 Office Supplies 5,500.00 0202 Postage 500.00 0301 Telephone/Communication 3,000.00 0302 Car Allowance 10,000.00 0303 Insurance & Bonds 2,500.00 0304 Moving Expenses - 0306 Travel Expenses 10,000.00 0308 Utilities 12,000.00 0310 Miscellaneous 1,000.00 0311 Association Memberships 3,500.00 0314 Staff Training 3,000.00 0348 Depot Operations 15,000.00 0355 Contract Labor RPM Staffing) 36,400.00 0357 Contract Services - Legal Fees 10,000.00 0402 Industrial Park Maintenance 14,000.00 0605 Auditing Services 8,000.00 1002 Machinery, Tools & Equipment 5,000.00 TOTAL ADMINISTRATION 139 400.00 MARKETING AND PROMOTION Secure Jobs /Retention/Bus.Retention & Expansion 5,000.00 Lamar County Days 2017 7,000.00 Marketing Airport as Industrial Site 10,000.00 Speculative Building Marketing 2305 NW Loop 286 5,000.00 Industry Attraction Video 10,000.00 Marketing and Promotion 75,000.00 0315 TOTAL MARKETING AND PROMOTION 112 000.00 TOTAL OPERATING EXPENSES 424 576.00 JOB TRAINING - DIRECT INCENTIVES -DEBT SERVICE - CAPITAL INCENTIVES JOB TRAINING Campbell's/KC-ACT WorkKe s 10,000.00 0047 Bodyguard Training Incentive 13,371.00 0060 Results Training Incentive 50,000.00 High Demand Job Training Match Grant 25,000.00 0318 TOTAL JOB TRAINING 98 71.00 DIRECT BUSINESS INCENTIVES 0044 Paris Lakes 250,000.00 0053 Potters Industries 8,000.00 TOTAL DIRECT BUSINESS INCENTIVES 258,000.00 PEDC Board Meeting Minutes July 21, 2016 Page 5 of 6 Mr. Banks left the meeting at 5:15 p.m. Executive Director's Monthly Report. • Airport: Representatives from the Chamber of Commerce, the City Council, the Airport Board and the PEDC met to discuss Cox Field. Our thanks go to Mr. Stout who did the research and put a lot of information together for us. We need to review our lease rates and the airport's assets so we can start to promote them. What we are finding is that our airport has no presence. The airport is an asset, but right now there is no reinvestment back into the airport. Also, the PEDC should look into marketing some of the space at the airport as industrial space. • Website and Data: Mr. Stout has been working diligently to update our economic data. The IEDC (International Economic Development Council) has a large spreadsheet with the questions and information that site selectors want to know when looking at communities to match with an industry's needs. Mr. Stout has been able to populate the RFPs that we get from the Governor's Office with the data that he has updated. Mr. Stout has been looking at websites to see what we need to change and he found that the PEDC is shown on the City of Paris as part of the Chamber of Commerce and the Chamber is listed at two addresses. Select USA: Mr. Paris stated that he has been working on six prospects from the Select USA Conference in Washington, DC. This week 170 leads came in from the conference; 13 EDCs with TEAM Texas have the list, but it's a great start to get the PEDC building connections. IFT (International Food & Trade Show) The IFT was in Chicago, IL. Mr. Paris said "I found out at this trade show the future is in cricket protein ". We were 1 of 10 entities that went with TEAM Texas. We thought it would be mainly about manufacturing, but the companies were also looking warehouse and distribution space for goods. Mr. Manning and I conducted PEDC orientation with both Derrick Hughes (New PEDC Board Member) and Billy Trenado (New City Council Liaison) a few weeks ago. We also invited both of them to go to the next Tax Seminar sometime in September. DEBT SERVICE PEDC Bonds 1998 (Paris Pk g.) 354,011.00 The Bank of New York Bond Paying Agent Fee 750.00 TOTAL DEBT SERVICE 354 761.00 CAPITAL EXPENSES 0057 2305 NW Loop 286 TOTAL CAPITAL EXPENSES - TOTAL DEBT CAPITAL & INCENTIVES 711,132.00 TOTAL BUDGET EXPENSES 19135,708.00 Mr. Banks left the meeting at 5:15 p.m. Executive Director's Monthly Report. • Airport: Representatives from the Chamber of Commerce, the City Council, the Airport Board and the PEDC met to discuss Cox Field. Our thanks go to Mr. Stout who did the research and put a lot of information together for us. We need to review our lease rates and the airport's assets so we can start to promote them. What we are finding is that our airport has no presence. The airport is an asset, but right now there is no reinvestment back into the airport. Also, the PEDC should look into marketing some of the space at the airport as industrial space. • Website and Data: Mr. Stout has been working diligently to update our economic data. The IEDC (International Economic Development Council) has a large spreadsheet with the questions and information that site selectors want to know when looking at communities to match with an industry's needs. Mr. Stout has been able to populate the RFPs that we get from the Governor's Office with the data that he has updated. Mr. Stout has been looking at websites to see what we need to change and he found that the PEDC is shown on the City of Paris as part of the Chamber of Commerce and the Chamber is listed at two addresses. Select USA: Mr. Paris stated that he has been working on six prospects from the Select USA Conference in Washington, DC. This week 170 leads came in from the conference; 13 EDCs with TEAM Texas have the list, but it's a great start to get the PEDC building connections. IFT (International Food & Trade Show) The IFT was in Chicago, IL. Mr. Paris said "I found out at this trade show the future is in cricket protein ". We were 1 of 10 entities that went with TEAM Texas. We thought it would be mainly about manufacturing, but the companies were also looking warehouse and distribution space for goods. Mr. Manning and I conducted PEDC orientation with both Derrick Hughes (New PEDC Board Member) and Billy Trenado (New City Council Liaison) a few weeks ago. We also invited both of them to go to the next Tax Seminar sometime in September. PEDC Board Meeting Minutes July 21, 2016 Page 6 of 6 Convene into Executive Session: At 5:26 p.m. the Board convened into Executive Session. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session. Reconvened into open session at 5:31 p.m. No action was taken on any items discussed in Executive Session. Discuss Future Agenda Items. No items were discussed. Adjourn Mr. Hughes made a motion to adjourn the meeting. Mr. Wilson seconded the motion. Vote was 3 -0. Meeting was adjourned at 5:32 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation Paris Public Library Advisory Board Meeting Minutes July 20, 2016 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:05pm by Fran Neeley. Attendance: Board members in attendance were Fran Neeley, Connie Dodd, Carol James, Rebecca Umphrey, Daisy Harvill, Denise Kornegay, and director Priscilla McAnally. Approval of Minutes: The minutes of the July meeting were unanimously approved as presented. I. New Business: a. Election of officers. Fran Neeley, Chair; Connie Dodd, Vice - Chair; Denise Kornegay, Secretary b. Board vacancy. Mike Pendleton's unexpired term needs to be filled. One application is on file with the city. The Board was encouraged to ask for volunteers. Board positions are filled by the City Council. II. Old Business: None III. Presentations a. Budget Report. Expenditures are on target for this year. b. Statistical Report. Circulation was down 8.61%, and Library Visits were down 1.06 %. Increases were seen in New Library Cards, Volunteer hours, Interlibrary Loans, Freegal Music — downloads, and Freegal Music — streaming. IV. Friends of the Library: No report V. Director's Remarks: a. Vacancy. Dedy Brock has given her two weeks' notice. b. Posters. Approved posters for a free concert sponsored by PJC and about free health screenings and mammograms. Adjournment: Meeting was adjourned at 4:30pm. Submitted by Denise Kornegay Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday August 02, 2016 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Susan Hamby 2. Bill Sanders 3. John Eyler 4. Jason Warwick 5. David Ballard 6. Wendell Moore The city staff was represented by Asst. Chief Randy Tuttle. Member Susan Hamby called the meeting to order at 5:15pm. A quorum was established with six members present, Ms. Hamby moved to item #2 to approve minutes from July 05, 2016 meeting. Mr. Eyler made a motion to approve the minutes and Mr. Ballard second the motion which passed 6 -0 Ms. Hamby moved to item #3 regarding the discussion and possible action concerning placement of No Parking Zone on east side of S. Church Street. Mr. Tuttle informed residents that a resident had requested this item be considered due to concerns vehicles parked on the street create a traffic hazard. Mr. Tuttle informed members that a No Parking zone currently exists on the west side of S. Church and a review of traffic accidents within the previous three years revealed there were no accidents involving parked cars at the location in question. Ms. Hamby then asked for comments from residents in attendance. Two residents spoke in opposition of the No Parking Zone. Information was also presented that eight other residents opposed this also. One resident spoke in favor of the No Parking Zone. After public input was received Mr. Sanders made a motion to table this item for further review by members. The motion was second by Mr. Warwick and it passed 6 -0. Ms. Hamby then moved to item #4 regarding old business. Mr. Ballard asked about the TXDOT projects on Loop 286 and was advised by Mr. Tuttle both projects were awaiting funding. Ms. Hamby then moved to item #5 regarding future agenda items. Mr. Eyler stated he had received a citizen request asking a warning sign be posted on 20`x' NE near the church at 185 201h NE due to children playing. Mr. Tuttle advised this was a TXDOT street and he would look into the request. There were no other items. Ms. Hamby moved to adjourn the meeting at 5:25pm. A motion was made by Mr. Eyler and second by Mr. Ballard. Motion carried 6-0 Chairperson: Date: