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06 - APPROVE MINUTES FROM VARIOUS BOARDS, COMMISSIONS, AND COMMITTEESItem No. 6 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, JUNE 16, 2016 5:30 O'CLOCK PM The Airport Advisory Board meeting was called to order by Dennis Ashby, Chairman, at 5: 30 p. m. A. The following members were present: Dennis Ashby, Anna Spencer, Gary Tolleson, Paula Portugal, Tim Bullock and Matt Birch. B. The following members were absent: Chris Fitzgerald C. Also present: John Godwin, City Manager; Jerry Richey, Airport Manager; A.J. Hashmi, City Council; and Ashley Fendley, City Staff. 2. Approval of minutes from previous meeting. (April 21, 2016) Motion was made by Gary Tolleson, seconded by Paula Portugal to approve the minutes from April 21, 2016 meeting. Motion carried 6 -0. 3. Report from John Godwin, City Manager. John Godwin, City Manager stated that the PEDC put together a subcommittee between the Airport Advisory Board, Chamber of Commerce and the City Council. We had our first meeting on Thursday, June 2, 2016 and it was a positive meeting to start off. Gary Tolleson asked if the construction of the new TxDOT Aviation hangars would be started in 2017. Jerry Richey stated he does not believe it's looking very good for next year. John Godwin stated he has not heard any news on the issue. 4. Discussion regarding the Wings Over Paris Event. Dennis Ashby stated that it was a great airshow. John Godwin stated that the event was a success. However, there are things to improve for next year. Ashley Fendley stated that we brought in a little over $5,000 dollars on parking and about $1,200 on t -shirt sales. S. Requested items for future agendas. PEDC meeting updates 6 Meeting adjourned at 5:5 7 p. m. Meeting adjourned at 5:44 p.m. APPROVED THIS 16TH DAY OF JUNE, 2016. Chaff an REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS WEDNESDAY August 10, 2016 Commissioners Present: Chris Dux, Chair Sarah Barbee, Vice Chair Pat Conrad, Secretary Skipper Steely David Alarid Linda Knox City Staff: Cheri Bedford, HPO Robert Talley, Code Enforcement Absent: Council Liaison Matt Frierson Phillip Peeples 1. Chairman Dux called the meeting to order at 4:00 p.m. Guest: John Godwin 2. A motion was made to approve the meeting minutes of July 13,2016 by Commissioner Barbee, seconded by Commissioner Conrad, motion carried. 3. CONSENT AGENDA -- [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. Ifany Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agenda and considered as a separate item.] Discussion and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures," to determine whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. Chairman Dux asked the commissioners if there were any properties that they would want to pull for review from the consent agenda individually. Commissioner Steely asked to pull all the listedproperties from the consent agenda to review. Code Enforcement Supervisor Robert Talley made presentation to the Commissioners on all properties. A motion was made by Commissioner Steely and seconded by Commissioner Alarid to send Items A& B to building and standards motion carried. The following properties were recommended to send to the Building and Standards Commission for repair. Item C Motion by Commissioner Knox and seconded by Commissioner Conrad, motion carried Item D. Motion by Commissioner Alarid and seconded by Commissioner Knox motion carried. Item E: Motion by Commissioner Barbee, seconded by Commissioner Conrad, motion carried Items F. Motion by Commissioner Alarid, seconded by Commissioner Knox, motion carried 4. Commissioner Peeples was absent and was not able to give a Main Street Report. 5. Cheri Bedford, HPO gave commissioners a copy of the secretary of interior standards, and gave a brief update of the conference. Commissioner Dux also made comments about what he learned at the NAPC conference. The list of administratively approved COA's was presented to the commissioners. • COA # 2016 -32 554 S. Main Street Roof Replacement • COA # 2016 -33 35 S. Plaza Replacement detached sign • COA # 2016 -34 60 W. Washington- Small fence 6. Commissioner Dux will give a report from the NAPC conference at the next HPC meeting 7. A motion to adjourn was made at 4:32 by Commissioner Alarid and seconded by Commissioner Conrad, Motion carried. Chair Paris —Lamar County Health District io 400 Wes t Sherman Street, Paris, Texas 75460 -5646 Health District: (903) 785 -4561 Women, Infant and Children (WIC): (903) 784 -1411 Fax: (903) 737 -0978 www.paristamarhealth.com Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health held a Regular meeting at 5:30 p.m. on Monday, July 18th, 2016. Board members in attendance were Mr. Bill Collins, Dr. Rick Erickson, Sharmila Franklin, Dr. Mark Gibbons, and Dr. Marc White. Board members not in attendance were Nancy Stallings and Dr. Robert White. Others in attendance were Mrs. Gina Prestridge and Ms. Cheryl King. Mr. Collins called the meeting to order in open session at 5:30 p.m. Dr. Marc White, was introduced as the newest board member replacing Dr. Keith House and fills the veterinary position. Dr. Gibbons made the motion and was seconded by Mrs. Franklin to approve the minutes from the prior meeting. All approved. Mrs. Prestridge advised the board on the following items /subjects: • Malpractice Policy and Approval — Dr. Erickson will get the dollar amounts. • Medicaid and Medicare applications — still pending for another 7 -10 days • Epidemiologist Opening — Mohammad Sadath returned to Houston and 2 interns applied for the remaining term of the grant. PLCHD hired Nitin Ghadge. • June reports — o WIC Services 1380 clients served (128) drive thru 0 477 Clinical clients served 0 58 restaurant inspected with 3 complaints 0 8 septic systems inspected with 0 complaints and 0 0 rabies cases. • Electing of New Officers postponed until all members are present. • Total liability and equity is $648,311.46 The next regular meeting would be August 15th, 2016, at 5:30 p.m. at the Paris - Lamar County Health District. Business to be discussed and possibly action taken on at next meeting: • Inspection of Public Swimming Pools, • Fee Schedule, and • Hiring of Contract Employee • Elect New Officers Mr. Collins made the motion and was seconded by Dr. Gibbons for the meeting to be adjourned at 5:50 p.m. All approved. Respectfully submitted by: Cheryl D. King Approval motion made by Dr. Gibbons and seconded by Dr. White at the August 15th, 2016 meeting. All approved. NOTE: Original filed with City Clerk, City Annex and copy kept at Pans -Lamar County Health District. Meeting Minutes of the Main Street Advisory Board 107 Kaufman St Paris Texas City Council Chambers Tuesday, August 9, 2016 Present: Jill Drake Glee Emmite Laurie Redus Randy Hider Leah Rolen Shelley McDowell Phillip Peeples Becky Semple, Chamber Liaison: Cheri Bedford, Main Street Manager 1. Call meeting to order -Jill Drake 5:36 pm 2. Citizens Forum: None present Absent: Cleonne Drake — City Council Liaison Guests Chris Dux Cody Kelley Skipper Steely Barbara Wilson Debra Drescher, State Coordinator, Texas Main Street Program 3. Approval of minutes of July 12, 2016. Motion was made by Glee Emmite and seconded by Phillip Peeples. The motion carried. 4. Election of Executive Board Chairs - Following Nominations are: Jill Drake - Chairman Randy Hider - Vice Chairman Secretary - Glee Emmite Motion to elect slate of MSAB Chairs' by Shelley McDowell seconded by Laurie Redus. Motion carried. 5. Committee Chair nominations are as follows: Organization — Jill Drake Promotion — Cody Kelley Design/PDA — Glee Emmite Economic Vitality- Laurie Redus Motion was made to accept the Committee Chairs by Phillip Peeples and a second by Randy Hider. Motion Carried. 6. Future Agenda Item — Review of Work Plan Motion was made to adjoin by Glee Emmite and seconded by Laurie Redus at 5:45pm . Motion carried. Approved this aday of, 2016. w -11 Jill Dkke, Board Chair PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday, August 16, 2016 4:00 O'CLOCK P.M. Board Members Present: John Brockman, Vice -Chair Don Wilson, Secretary /Treasurer Ray Banks Derrick Hughes Ex- Officio Members Present: Mayor Hashmi, City of Paris Stephen Gerrald, Chamber of Commerce John Godwin, City Manager Legal Counsel: None Call to Order. MTNT JTF.q Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Chris Stout, Office Assistant Guest(s) Present: Amanda Gohn, The Paris News City Council Liaison: Billy Trenado, City Council Mr. Brockman called the meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on August 16, 2016. Citizens' Input The first agenda item was Citizens' Input and Mr. Brockman asked if anyone wanted to speak. No one came forward; so with that, Citizens' Input was closed. Discuss and Possibly approve Minutes of the July 13, 2016, Special Meeting, the July 21, 2016, Monthly Meeting and the July 29, 2016, Special Meeting. Next on the agenda was approval of minutes from the three meetings held in July. Mr. Brockman asked if the Board wanted to vote on each set of minutes separately or all three as a group. Mr. Banks made a motion that all three be approved together as presented. Mr. Wilson seconded the motion. A vote was taken 4 -ayes and 0 -nays. Mr. Paris said that the 2016 -2017 Budget sheet we just passed out is the Budget that was approved by us at the July 29, 2016, meeting and by the Paris City Council at their August 8, 2016 meeting. Mr. Wilson clarified that it was supposed to go in the July 29, 2016, Minutes because the Board had approved it at that meeting. PEDC Board Meeting Minutes August 16, 2016 Page 2 of 4 Discuss and possibly approve July 2016 Financials. Mr. Brockman asked if there were any questions on the July Financials. Mr. Wilson mentioned that we were working on the revised budget for the end of the fiscal year. Mr. Wilson works with Mr. Anderson, City Finance Director, to make sure that none of the line items are negative when there are surplus funds left in other line items that could be moved to make all line items have a positive balance. Our auditor asks for a clean budget, so we follow the same process the City of Paris does to prepare for the end of the fiscal year. We approve the last revisions to our Budget at the September meeting and then present it to City Council at their last meeting in September to approve. This will be our final budget revision before the fiscal year ends and the budget the auditor receives. Mr. Banks moved to accept the financials for July. Mr. Hughes seconded the motion. The vote was 4 -ayes and 0- nays. Open sealed request for bids and discussion — Reference to possible construction at 2305 NW Loop 286. Mr. Paris started the conversation by stating that the PEDC has been criticized in the public for working on the spec building covertly. Going back in time we see how transparent the PEDC has been about the spec building. May 12, 2015, there was a discussion in the Board Meeting about buying or building a spec building. By August 2015 the Board voted to make an offer for real estate that would be the spec building. This was a unanimous vote and our City Council Liaison, Sue Lancaster, was present. September 8, 2015, the Board authorized the purchase of the Oliver Rubber Building and its 28 acres of land for $240,000. This again was a unanimous vote and our City Council Liaison, Sue Lancaster, was present. The October 2015 meeting discussed writing the RFP for the demolition and disposal of the building itself. Mr. Wilson reminded us that when we revised the budget in January of 2016 and sent it to City Council, they passed our budget with the extra $50,000 for the demolition of the spec building. (It passed on February 8, 2016.) Mr. Paris went on to say that on June 30, 2016, the Board setup the Request for Bids for the construction of the shell building. In the PEDC Board's discussion of the purpose of the property, there are three main points they identified: 1) the property has a higher value in its current state than when it was purchased, 2) potential businesses are preferring the availability of spec buildings over other types of properties, and 3) improvement of the building and the land is good for our community. The Texas Economic Development Council has said that over 75% of the businesses moving to Texas are looking for existing properties. At this moment we have no inventory in spaces that are zoned heavy industry. Our new building at 2305 NW Loop is zoned heavy industrial. The NW Business Park is light industrial. We also have 700 W. Center, 42,000 sq. ft. and it is zoned light industrial. Another space that we are marketing is 1110 W, Washington, 50,000 sq. ft. warehouse space, also zoned light industrial. Also, we are marketing 3808 Highway 271, 11,000 sq. ft. warehouse and it is zoned commercial. With nothing at the moment in heavy industry we are competing with other properties in Sulphur Springs, Mount Pleasant, Greenville, Sherman, Denton, Texarkana, and Bonham. We are competing with at least 27 other buildings in these and other communities. Adding this quality asset zoned heavy industry at 2305 NW Loop 286 we will be able to compete with other EDCs. Paris and Lamar County have a major plus as far as our air quality; we are PEDC Board Meeting Minutes August 16, 2016 Page 3 of 4 in an Attainment Area that can handle heavy industry. The major cities have EPA restrictions that we don't have which could be a plus in our marketing. The advertisement in the Paris News was published on two Sundays; July 10 and July 17, 2016, as a Request for Bids to Increase Existing Concrete Slab and Construct Pre - Engineered Metal Building. Mr. Paris stated that he encouraged the Board to open the bids in public session, since the PEDC has been criticized for a lack of transparency. Bid Opening: Richard Drake Construction Slab Only $205,762.00 Beshirs Construction Slab Only $205,485.00 Bobby Smallwood Construction Slab & Metal Building $738,380.20 Smallwood & Archer Construction I Slab & Metal Building $937,618.00 Mr. Paris finished opening and reading the bids. He then recommended that the PEDC staff perform due diligence on the bids and a meeting be set for next Tuesday to discuss and recommend how to move forward and present this to City Council. Discuss and possibly approve Travel and Marketing Budget to the end of 2016. Mr. Paris stated that TEAM Texas schedules their marketing activities through the end of the calendar year, so with our budget being on a different fiscal year we need to approve the travel and marketing through the end of 2016. Mr. Banks saw that on the expenses for the TEDC Annual Conference an expense for a Rental Car for $450 was listed and also Mileage for $125 was listed. Mr. Paris said he would change the amounts of the expenses. He was considering taking his own car to San Antonio for the conference, but had not made up his mind. Mr. Wilson asked if any of the Marketing Activities were going to interfere with PEDC meetings or City Council meetings. Mr. Paris stated that the Board has been flexible with PEDC meeting dates when he has been out of town for conferences, but he is not sure on the City Council's calendar. He did make it clear that travel would be cancelled if it's important for him to be at a meeting. Mr. Brockman asked Mr. Paris if he wanted to discuss any of the conferences. Mr. Paris stated the International Manufacturing Show in Chicago is going on about the same time as a consultant forum is taking place in Dallas. Most of TEAM Texas will be in Dallas for the forum. The International Manufacturing Show has the manufacturers we want to recruit to Paris; we do not have a booth, but will be "Cold Visiting ". Mr. Wilson asked about the leads Mr. Paris has received from the shows he has worked. Over 200 leads came from TEAM Texas Select USA event. Because of the food trade show this summer, over 100 more leads came through. Mr. Wilson said that he thinks that the Dallas trip to meet with site selector consultants will help us compete. Mr. Banks made a motion to accept with the changes substituting the Dallas show for the International Manufacturing Show in Chicago and the mileage and rental car changes on the TEDC Annual Conference. Mr. Wilson seconded the motion. Vote was 4 -ayes to 0 -nays. PEDC Board Meeting Minutes August 16, 2016 Page 4 of 4 Executive Director's Monthly Report. Mr. Paris reported that the City Council approved the 2016 -2017 Budget for the upcoming year on August 8, 2016. This was after it was rejected by them the first time it was presented and revised by the PEDC Board on July 29, 2016. Also, Kimberly Clark decided to pause their request to City Council for the Enterprise Zone ordinance until the fourth quarter of this year. James Alspaugh, Kimberly Clark plant manager, was excited to show those attending the Tour from City Council, City Staff, PEDC Board, and PEDC Staff why he and his employees are enthusiastic about Huggies diapers. A few Fun Facts: 1) in 1982 they could produce 200 Huggies a minute, now they can produce 1,200 a minute. 2) Huggies Pull ups were created right here in Paris, Texas. Those attending the tour were also told, that over the next five years retirement is coming for many original Kimberly Clark employees after 30 -40 years of employment with the company. This is good for those who are retiring and also for those just trained to start their careers. Discuss Future Agenda Items. Mr. Paris asked for the next meeting to be on August 23, 2016, after the staff has time to go through the bids making sure everything is in order. Mr. Banks asked that discussion of a car allowance for Ms. Brownfield be Future Agenda Item. Adiourn Mr. Banks made a motion to adjourn. Mr. Hughes seconded the motion. Vote was 4 -ayes to 0 -nays. The meeting was adjourned at 4:43 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL MEETING Board Members Present: Richard Manning, Chair John Brockman, Vice -Chair Don Wilson, Secretary /Treasurer Ray Banks Ex- Officio Members Present: None Legal Counsel: Stephanie Harris, City Attorney Call to Order. Paris City Council Chambers 107 East Kaufinan St. Paris, Texas 75460 Tuesday, August 23, 2016 4:00 O'CLOCK P.M. MINUTES Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Chris Stout, Office Assistant Guest(s) Present: Amanda Gohn, The Paris News City Council Liaison: Billy Trenado, City Council Mr. Manning called the Special Meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on August 23, 2016. Deliberate submitted bids for the construction for 2305 NW Loop 286. Mr. Manning read the item description to the Board, "Deliberate submitted bids for the construction for 2305 NW Loop 286. Discuss and possibly vote to proceed with obtaining approval from Paris City Council to expend PEDC funds from its undesignated fund balance to finance the construction of the building at 2305 NW Loop 286. (According to the PEDC Bylaws, Section 4.12.)" Mr. Paris started the conversation by going through the Scope of Services in the Request for Bids. Items highlighted from the Scope of Services were: labor and materials to add 9,992 square feet of 6 inch thick concrete slab, labor and materials to construct a 38,360 square foot pre- engineered building, the contractor is responsible for all permits, the PEDC will provide temporary electrical service, and the contractor provides all temporary facilities. Special requirements in the Scope of Services are that caution will be used by the contractor as not to damage the 8" water supply line, sewer outlets, parking lot and drives. The lowest bidder is Bobby Smallwood and his references and work in the community look outstanding. One thing we need to check into is bonding. Ms. Harris, City Attorney, stated that the City requires bonding from its contractors. Mr. Wilson asked Mr. Paris if he wanted to do more due diligence on the bonding. Mr. Paris would like to get back with the Board at the regular meeting on September 2 0th with all the costs, including the PEDC Board Meeting Minutes August 23, 2016 Page 2 of 2 bonding. Mr. Manning asked if the bids would need to be resubmitted if we requested bonding. Mr. Wilson said they did not need to be resubmitted. He also stated that once the contractor gives us a price for the bonding we may decide we don't need to bond. Ms. Harris, City Attorney, pointed out that there was enough difference in the two bids; even adding a bond, Bobby Smallwood would still be the lowest bidder. According to Mr. Wilson bonding will run between 1' /s% and 3% of the bid. Mr. Banks was looking over the Smallwood & Archer bid and said they already had a Performance Bond listed for $12,876. It was a reference point as to what a bond could cost. Mr. Paris asked the Chairman for more time for due diligence to get all aspects of this in order to present. Mr. Wilson asked Mr. Paris to get comparisons on Builders' Risk insurance. If the contractor carries the insurance it is cancelled when the contract is finished. If the PEDC carries the insurance we can extend it forward. Mr. Paris recommended that we continue to do due diligence on this and bring it back to another meeting; at the latest our September monthly meeting. Ms. Harris suggested that the Board vote to table the item and bring it back at a future meeting. Mr. Brockman made a motion to table it. Mr. Wilson seconded the motion. The vote cast was 4 -ayes to 0 -nays. Adjourn Mr. Banks made a motion to adjourn. Mr. Wilson seconded the motion. Vote was 4 -ayes to 0 -nays. The meeting was adjourned at 4:09 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation