04/21/2016 MINUTESREGULAR MEETING MINUTES
PARIS MUNICIPAL BAND COMMISSION
CITY COUNCIL CHAMBERS
107 E. KAUFMAN ST,
PARIS, TEXAS
THURSDAY APRIL 21, 2016
A-00 RM
Present Absent
Chairman Randy Bunch Christian Lindsay, At large
Joe Watson, Band Director JoAnna Parsons At large
Patsy Daniels, At large
Cheri Bedford, City Liaison
Edwin Pickle, Council Liaison
1. Chairman Bunch called the meeting to order at 4:00 p.m. Quorum present
2. Chairman Bunch presented the Financial Report for 2015 Season and noted
there was $280.09 left over after the season ended. 2016 financial
statement shows available funds of $22,956.29
I Approval of minutes March 25, 2015, and noted there were no meeting
official meeting minutes from the November, 18 2015 meeting
Joe Watson made a motion to approve the March 25 meeting minutes as
presented, seconded by Patsy Daniels, Motion carried
4. Work Plan for 2016 Season
A. Schedule was presented and approved, and noted reservation
was taken care of for the season at Bywater's Park. Discussion
held on location for the June 10, 2016 concert in case of
inclement weather and it would be held in the Weger Auditorium.
Mr. Watson would take charge of the reservation of the
auditorium.
B. Mr. Watson presented the invitation letter that will be sent to the
current band members. Mr. Bunch noted one correction to June
28 & 30 practice times. Mr. Watson will make corrections and get
the letter to Cleonne Drake who will distribute for the band
around the 15t of May, 2016.
C. Mr. Watson informed the commission the Paris 4th of July
celebration at Noyes Stadium would be held on Sunday July 3rd
D. After some discussion on the concert time of the Crepe Myrtle
Coronation it was decided that the time for this would change
from 8:30 p.m. to 7:30 p.m. since this event is held at the Weger
Auditorium. Mr Watson will secure the Weger Auditorium for this
event.
E. Paul Denney has agreed to do the sound for the same cost as last
yea r.
F. Mr. Bunch will secure the U -haul Truck approximately 3 weeks
prior to the season
G. Councilman Pickle offered to donate the paper to the band
needed for their music.
5. New Business
a. Discussion on sales of concession at the municipal band concerts, and
Cheri Bedford offered to look into what it took to get sponsoring
groups so the concessions were available to the public during the
concert. These concession stands would be simple items such as
popcorn, and soft drinks and water. It was noted that water was a
need, and this could only be done with help of outside groups. Due
to space & noise constraints, food trucks are not an option at this
time.
b. Cheri Bedford and Councilman Pickle will get together to create a
poster for distribution announcing the coming season. Other ways to
inform the public were discussed, such as social media and The Paris
news entertainment section listing.
c. Dates for the next meeting are tentatively September 15 or22, 2016
and January 19 or26, 2017 depending on availability of the council
chambers. Cheri Bedford will check on this.
d. Cheri Bedford asked the commissioners if they were opposed to
receiving their minutes and agenda via email. She can bring the
Agenda and Minutes up on the computer at the meeting in the
council chambers. Everyone agreed that would be fine. A printed
copy will be available on request. Agenda and Minutes are and will
continue to be posted in the city hall annex and given to the City
Clerk for the records.
6. Old Business- No old business
7. A motion was made to adjorn at 5:51 p.m. by Joe Watson, and seconded by
Patsy Daniels, motion carried.
Respectfully submitted by Cheri Bedford
A oved this . -. day of,_ 2016.
Chair
The dates for concerts All concerts times 8:30 p.m. with the exception of Crepe Myrtle Coronation to be
held at 7:30 p.m. in the Weger Auditorium at Paris Junior High School, 2400 Jefferson Rd. Paris.
Friday, June 10th at Bywaters- ( Weger auditorium in case of rain)
Friday, June 17th at Bywaters
Friday, June 24th at Bywaters
Sunday, July 3rd at Noyes Stadium
Friday, July 8th at Bywaters
Friday, July 15th at Paris Jr. High For Crape Myrtle Coronation 7:30 p.m.
In case of rain, all Concerts with the excepton of June 10 will be at Pavilion by Love Civic Center