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10/24/2016MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS October 24, 2016 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, October 24, 2016, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Billie Lancaster; Aaron Jenkins; Billy Trenado; Steve Clifford; Matt Frierson; and Cleonne Drake City Staff: John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Carla Easton, City Engineer; Larry Wright, Fire Chief; Bob Hundley, Police Chief; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; Jerry McDaniel, Public Works Director; and Alan Efrussy, Planning Manager Opening Agenda Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member Lancaster led the pledge. 4. Citizens' Forum. Bill Sanders, 3775 Eagle Bend, vice - president for Optimist Baseball Club — he said the club director resigned and no one knew that he was supposed to have been at the council meeting when non -profit agencies were requesting funds. He asked that Council support the optimist club. Sims Norment, 606 Church Street — he said Paris was 300 miles from the capital and far from an Interstate. He said the EDC made mistakes in the past but if they do nothing, they will get nothing. Mr. Norment supported PEDC constructing a spec building. Regular Council Meeting October 24, 2016 Page 2 Renee Harvey, 4125 Smallwood Road, Paris Board of Realtors — she expressed support for the construction of a spec building by PEDC. She said realtors had not been able to find empty buildings for prospective businesses. She also said based on the number of inquiries over the last several years, she did not believe the building would stay empty. Carolyn Williams, 1205 W. Center Street — she said she would like to see lots and intersections mowed. She also said that Graham and Center Streets were bumpy from the gas line work that had been done and those streets needed to be repaired. Ms. Williams stated she had received a bill from the City for a lot they said they mowed, a lot that did not belong to her and when she looked at the referenced lot, nothing had been done to it. Josh Bray, 8097 FM 195, Sanitation Solutions — he said he supported the PEDC spec building and said they should be progressive for the success of Paris. He also said they should spend economic money for economics and that a building was needed in Paris. Brad Drake, 3215 Abbey Lane, owner of Paris Industrial — he spoke in support of the PEDC spec building. Vic Ressler, 4020 Holbrook, Century 21 Executive Realty — he informed the City Council that several companies had inquired about relocating to Paris, but they could not find a building. Mr. Ressler said this building could be constructed below market value and the exposure was minimal. John Brockman, 2925 Aspen, PEDC Vice -Chair — he said he worked for First Federal and he had reviewed the statements from the Paris Banks and in summary, this spec building was not a high risk investment. He also said the PEDC was converting cash into construction of a building. Stephen Gerald, 3410 Culbertson, financial advisor for Edward Jones and past PEDC liaison — he expressed support for construction of a PEDC spec building, citing this was a pro - business move. Pat Murphy, 5295 Clarksville St., commercial real estate appraiser — he said PEDC got a great buy on the land without a building and because the slab was already there, they could construct the building for $19.00 a square foot compared to what it would cost without a slab, which was around $50.00 a square foot. Carol Hufnagel, 720 Bunker — she spoke in opposition of the PEDC constructing a spec building. Ms. Hufnagel said they had no idea what business wanted to come, what kind of dimensions would be needed and then questioned why they should funnel taxpayer money into this project. Regular Council Meeting October 24, 2016 Page 3 Consent Agenda Mayor Hashmi inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Clifford and seconded by Council Member Trenado. Motion carried, 7 ayes — 0 nays. 5. Approve minutes from the meeting on October 10, 2016. 6. Receive reports and /or minutes from the following boards, commissions, and committees: a. Traffic Commission (9 -6 -2016) b. Building & Standards Commission (9 -19 -2016) 7. Receive September drainage report. 8. Receive demolition and code enforcement activity reports. 9. Approve RESOLUTION NO. 2016 -031: A RESOLUTION APPROVING THE PRIVATE RE -SALE OF TWO TRACTS OF TRUSTEE TAX PROPERTIES (LCAD NO. 11153 — EAST PARK ADDITION, BLOCK O, LOT 14 AND LCAD NO. 11157 — EAST PARK ADDITION, BLOCK O, LOT 18 -20, 1391 NE 12TH) TO RANDALL AND SHEILA PUETZ FOR $500.00, AND AUTHORIZING THE MAYOR TO EXECUTE DEED. 10. Approve RESOLUTION NO. 2016 -032: A RESOLUTION APPROVING THE PRIVATE RE -SALE OF ONE TRACT OF TRUSTEE TAX PROEPRTY (LCAD NO. 53732 — CITY OF PARIS, BLOCK 297, LOT 20, A786 RUSSELL SURVEY, 1830 BUTLER LANE, ACRES .49) TO TONY PERRY FOR $1,300.00, AND AUTHORIZING THE MAYOR TO EXECUTE DEED. 11. Approve RESOLUTION NO. 2016 -033: A RESOLUTION APPROVING THE PRIVATE RE -SALE OF TWO TRACTS OF TRUSTEE TAX PROPERTIES (LCAD NO. 15520 — CITY OF PARIS, BLOCK 100 -A, LOT 11, W LONG AND LCAD NO. 15521 — CITY OF PARIS, BLOCK 100 -A, LOT 12, 728 LONG ST) TO WACHELLE WILLIAMS FOR $950.00, AND AUTHORIZING THE MAYOR TO EXECUTE DEED. Regular Agenda 12. Conduct a public hearing, discuss and act on ORDINANCE NO. 2016 -031 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 12, CITY BLOCK 249, BEING LOCATED AT 2620 LAMAR AVENUE, IN THE CITY OF PARIS, LAMAR Regular Council Meeting October 24, 2016 Page 4 COUNTY, TEXAS, FROM A GENERAL RETAIL DISTRICT(GR) TO A GENERAL RETIAL DISTRICT (GR) WITH A SPECIFIC USE PERMIT (SUP) FOR A TATTOO SHOP ON THE EXISTING PROPERTY; DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Planning Director Alan Efrussy said the Planning and Zoning Commission recommended approval of this item, as did staff. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. Jason Vickers, 2120 Pine Bluff, spoke in support of this item. With no one else speaking, Mayor Hashmi closed the public hearing. A Motion to approve this item was made by Council Member Drake and seconded by Council Member Trenado. Motion carried, 7 ayes — 0 nays. 13. Discuss and act on PEDC's proposal to build a spec building on the property located at 2305 NW Loop 286 (formerly known as Oliver Rubber Company). PEDC Executive Director Michael Paris explained if PEDC were allowed to move forward with this project, that two conditions would be incorporated into the approval and they were a) the spec building could not be leased without the approval of the Paris City Council and b) the spec building could not be sold without the approval of the Paris City Council. Following the last City Council meeting, Mr. Paris said he followed -up with concerns raised by Council Members Clifford and Drake, by placing phone calls to the EDC Directors in other cities and gathering additional information. Mr. Paris gave them a summary of those discussions. He also addressed Bitco and said it remained empty for 20 months but since then Buster Paving has been paying taxes on the property and employing people. He said CTech did remain vacant for 5 years. Council Member Frierson asked Pat Murphy additional questions about the loss of value. Mr. Murphy said there would not be a loss of value unless they had to construct the building from scratch, but the foundation was already in place and they got a great deal on the property. Council Member Clifford inquired how long it would take to construct the building and Mr. Paris told him about 6 months. Council Member Clifford said they had a good piece of property and had value without a building. He expressed concerned about constructing a building that was not what a company was looking for and said 6 months from now they would still have a good piece of property with value. Council Member Clifford suggested offering incentives to get a company here instead of constructing a building. Mr. Paris said there had been problems in the past with offering incentives. Council Member Clifford said the contracts needed to be written to include better claw backs, liens and incentives given in smaller amounts over an interval of time, only if the company complies with the agreement. Council Member Trenado asked if PEDC had been approached by a company for space. Mr. Paris said they have had three Regular Council Meeting October 24, 2016 Page 5 prospects but not specifically about this building. He said he felt Paris was missing opportunities by not having a spec building. Mayor Hashmi said PEDC was working better than it had in the past and that they were doing what they felt was best and that City Council also was doing what they thought was best for the City. He expressed appreciation to the PEDC Board for bringing this forward. He said when the project was first brought the cost was around $400,000 but now it was nearly to $1,000,000 and he was uncomfortable in spending that amount of money. Mayor Hashmi referenced the residents he had heard from who opposed this and stated he could not support it for that reason. He told Mr. Paris if they had someone ready to come to Paris and commit, that the people in his district probably would not oppose spending this money. He expressed reluctance on spending $1,000,000 on a speculative building. PEDC Board Member John Brockman expressed appreciation to City Council for hearing PEDC's proposal. Mr. Brockman further said the Board had worked very hard on this project and it was evident this project was supported by the business community. A Motion to allow PEDC to construct the spec building was made by Council Member Trenado and seconded by Council Member Frierson. Motion failed, 2 ayes — 5 nays, with Mayor Hashmi, Council Member Lancaster, Council Member Jenkins, Council Member Clifford, and Council Member Drake casting the dissenting votes. 14. Third and final reading, discuss and act on ORDINANCE NO. 2016 -032: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, GRANTING TO ONCOR ELECTRIC DELIVERY COMPANY LLC, ITS SUCCESSORS AND ASSIGNS, AN ELECTRIC DELIVERY FRANCHISE FOR THE NON - EXCLUSIVE RIGHT TO USE AND OCCUPY PUBLIC RIGHTS -OF -WAY WITHIN THE CITY OF PARIS FOR THE CONSTRUCTION AND OPERATION OF AN ELECTRIC TRANSMISSION AND DISTRIBUTION SYSTEM; PRESCRIBING CONDITIONS GOVERNING THE USE OF THE PUBLIC RIGHTS -OF -WAY; PROVIDING FOR COMPENSATION THEREFOR; PROVIDING FOR AN EFFECTIVE DATE AND A TERM OF SAID FRANCHISE; PROVIDING FOR WRITTEN ACCEPTANCE OF THIS FRANCHISE; PROVIDING FOR THE REPEAL OF ALL EXISTING FRANCHISE ORDINANCES TO ONCOR ELECTRIC DELIVERY COMPANY LLC, ITS PREDECESSORS AND ASSIGNS, AND FINDING THAT THE MEETING AT WHICH THIS FRANCHISE IS PASSED IS OPEN TO THE PUBLIC; AND PROVIDING FOR SEVERABILITY. Finance Director Gene Anderson said this was the third and final reading required prior to approval. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 15. Discuss and act on ORDINANCE NO. 2016 -033: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING THE TRAFFIC CONTROL MAP ADOPTED IN SECTION 31- 65(b), OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS; ESTABLISHING A STOP SIGN Regular Council Meeting October 24, 2016 Page 6 AT THE INTERSECTION OF 16TH NE STREET AND VAN ZANDT STOPPING NORHT AND SOUTH -BOUND TRAFFIC ON 16TH NE STREET; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Assistant Police Chief Tuttle stated the Traffic Commission studied this intersection and recommended placement of stop signs in place of the yield signs, due to accidents. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 16. Discuss and act on an agreement with an architect for design and related tasks for construction of a new EMS station. A Motion to bring this item from the table was made by Mayor Hashmi and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. Mayor Hashmi inquired of Paul Denney if he had a chance to review the project and if his firm was comfortable doing the project. Mr. Denney answered in the affirmative. A Motion to approve Denney Architects for the design and related tasks for construction of the new EMS station was made by Mayor Hashmi and seconded by Council Member Clifford. Motion carried, 7 ayes — 0 nays. 17. Discuss and act on meeting dates for November and December. Mayor Hashmi asked Council if they were good with the proposed meetings dates in November and December, which meant cancelling the meetings of November 28 and December 26, and adding a special meeting on December 5 to hear from the bond attorney. A Motion to approve the meeting schedule was made by Council Member Clifford and seconded by Council Member Trenado. Motion carried, 7 ayes — 0 nays. 18. Receive update from city staff on drainage projects. Public Works Director Jerry McDaniel gave an update on drainage projects and answered questions from City Council. 19. Consider and approve future events for City Council and /or City Staff pursuant to Resolution No. 2004 -081. Mayor Hashmi said he had a number of items they had discussed at the beginning of the year which they had not received updates. He said he would like the following items brought forward: 1) update on cleanup of the entry ways into the City; 2) an answer to a citizen inquiry Regular Council Meeting October 24, 2016 Page 7 as to why names of persons of delinquent taxes are not published in the newspaper and whether it can be done; 3) update on making the permitting process a little easier for people to understand reflected in a one page document; 4) update on future sell of delinquent tax properties; and 4) a presentation regarding the sale of bonds. Mr. Godwin said the bond presentation would be on the December 5 City Council agenda. 20. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Frierson and was seconded by Council Member Clifford. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 7:03 p.m. �`� ' .o'. BILLIE SUE LANCASTER, MAYOR PRO -TEM ELLIS,