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06-Board MinutesItem No. 6 MINUTES SPECIAL MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, OCTOBER 17, 2016 5:30 O'CLOCK P.M. 1. The meeting of the Planning and Zoning Commission on Monday, October 3, 2016, was called to order at 5:3Op. m. by Holland Harper, Chairman. A. The following members were present: John Lee, Holland Harper, Barney Bray, Mike Folmar, Robert Spain, Jerry Akers and Chad Lindsey B. Also present were Alan Efrussy, Planning Manager; Carla Easton, City Engineer; Stephanie Harris, City Attorney; Ashley Fendley, Secretary for the Planning and Zoning Commission and concerned citizens. 2. Approval of minutes from previous meetings. (October 3, 2016) Motion was made by John Lee, seconded by Mike Folmar to approve minutes for the October 3, 2016 meeting with corrections. Motion carried 7 -0. 3. Public hearing to consider and take action regarding the petition of Jason Vickers on behalf of Spencer O'Connor for a change in zoning from General Retail District (GR) to a General Retail District with a Specific Use Permit (SUP) for a Tattoo Shop, on the City of Paris Block 249, Lot 12, being located at 2620 Lamar Avenue. Public hearing was declared open. A. One individual spoke in favor. Jason Vickers, 2620 Lamar Avenue Paris, Texas spoke in favor of the petition. Mr. Vickers stated that he will be running a clean business by appointments only. Mr. Vickers stated he wants to have a more personal business and provide one on one time. Mr. Vickers further stated that he hopes the commission will approve his zoning request. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by John Lee, seconded by Chad Lindsey to approve the petition. Motion carried 7 -0. 4. Meeting adjourned at 5:37P.m. APPROVED THIS 7TH DAY OF NOVEMBER, 2016 Ashley Fen le ,Secretary Planning an Zoning Comm n MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, AUGUST 18, 2016 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Tim Bullock, nominated chairman by Matt Birch at 5:30 p.m. A. The following members were present: Anna Spencer, Paula Portugal, Tim Bullock Ray Ball and Jim Noble. B. The following members were absent: Dennis Ashby and Matt Birch C. Also present: John Godwin, City Manager; Jerry Richey, Airport Manager; Stephanie Harris, City Attorney; Sue Lancaster, City Council and Ashley Fendley, City Staff. 2. Election of Officers: A. Chairman — Motion was made by Ray Ball to nominate Dennis Ashby. Motion failed due to a lack of second. Motion was made by Anna Spencer, seconded by Jim Noble to nominate Paula Portugal as Chairman. Motion carried 4 -1, with Ray Ball casting the dissenting vote. B. Vice - Chairman — Motion was made by Ray Ball, seconded by Jim Noble to nominate Dennis Ashby as Vice - Chairman. Motion carried 5 -0. 3. Approval of minutes from previous meeting. (June 16, 2016) Motion was made by Anna Spencer, seconded by Jim Noble to approve the minutes from June 16, 2016 meeting. Motion carried 5 -0. 4. Report of all proceeds and expenses from May 14, 2016, Air Show including parking, t- shirts sales, admissions, food vendor setup /use fees and any other miscellaneous income%xpenses. Gina Crawford with the Chamber of Commerce put together the report that John Godwin passed out to the advisory board. John Godwin, City Manager stated that the money for the Wing Over Paris event went through the Chamber of Commerce. Mr. Godwin further stated that there are three major things he wants to point out. First was the total income $50,800.00 and the total expenses were 48,000 dollars which puts us ahead. Second is two sponsors have not paid yet PRMC and Orr Honda both were $2,500 dollar sponsors. Last, the City of Paris total income was 6,522.92 and the total expenses was $10,503.00. Mr. Godwin stated that the Air Show was bigger than we anticipated but it turned out really well. We had a debriefing about a week after the event to discuss what we can improve on next year. 5. Update on the PEDC subcommittee. Paula Portugal stated that the subcommittee is looking at other smaller cities to compare airports. We are looking into updating our City Airport webpage and available hangar space. We are also looking at private investors, tax abatements and sales tax rebates. Mr. Godwin stated he spoke with Michael Paris and they are going to submit a report to Council either September 121" or 26t ". Mr. Godwin further stated our new hangars will start development in 2017. 6 Requested items for future agendas. PEDC meeting updates, delinquent hangars, discussing of development opportunities and use of existing hangars. 7. Meeting adjourned at 5:57 p.m. APPROVED THIS 15TH DAY OF SEPTEMBER, 2016. AM MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, SEPTEMBER 15, 2016 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Paula Portugal, Chairman at S: 30 p. m. A. The following members were present: Anna Spencer, Paula Portugal, Tim Bullock Ray Ball, Jim Noble, Dennis Ashby and Matt Birch. B. Also present: Carla Easton, City Engineer; Jerry Richey, Airport Manager; Stephanie Harris, City Attorney; Sue Lancaster, City Council and Ashley Fendley, City Staff. 2. Approval of minutes from previous meeting. (August 18, 2016) Motion was made by Ray Ball, seconded by Anna Spencer to approve the minutes from September 15, 2016 meeting, with corrections. Motion carried 7 -0. 3. Update on the PEDC subcommittee. Paula Portugal stated that there are no updates with the subcommittee. 4. Discussion regarding development opportunities. The Airport Advisory Board discussed development opportunities and how the subcommittee would be an advantage to hopefully find future developers. Ray Ball stated that the City of Paris needs a plan of action when someone contacts us to develop a portion of the Airport. For example, who do they contact and what steps need to be taken. The Airport Advisory Board further discussed PEDC budget possibilities to have developers visit Cox Field. Carla Easton, City Engineer gave a brief status update on the new hangar construction project for 2017. S. Discussion regarding delinquent hangar rentals. Stephanie Harris stated she has mailed letters to the delinquent renters. The Airport Advisory board asked if there was anything in the rental agreements that could evict delinquent renters. Stephanie Harris stated she was looking into the lease agreements. 6. Requested items for future agendas. PEDC meeting updates, delinquent hangars, discuss development opportunities, hangar leases, use of existing hangars and new hangar construction project. 7. Meeting adjourned at 6:02 p.m. APPROVED THIS 20TH DAY OF OCTOBER, 2016. I ' Meeting Minutes of the Main Street Advisory F)oard 107 Kaufman St Paris Texas Present: Jill Drake Glee Fmmite Laurie Kedus }zancly Hicler Leah }zolen Shelli McDowell Becky Semple, Chamber Liaison Cheri Bedford, Main Street Manager City Council Chambers Tuesday, September 1 3, 201 6 Absent: Cletus Drake — City Council Liason 1 . Call meeting to order -gill Drake 4:30 pm 2. Approval of minutes of August 9, 2016. Motion was made 69 Laurie Redus and seconded 6y Randy Hider. The motion carried. 3. Discussion on Texas Treasure business Awards - ,Jill -Set for Monday, November 14,2016 - 5usine5se5 to be honored in City Council Chambers- immediately after a reception to be held at Loft at 123 -Leah Redus & Randy Hider in charge of planning. + Managers' Report -Cheri bedford Work Plan Handouts - Phillip Peeples- tendered his resignation to M5Aff) Hatch Chili Day at Parmers Market was huge success. Pestival of Pumpkins -sign up Genius will be ready Pr clay for Volunteers. Pumpkins will be here October 3rd Downtown Public Restroom 5ignage- will be 8" high silver acrylic free standing on front and side. 5. Discussion about replacement liaison to HFC from board in lieu of Mr Peeples' resignation. Leah Rolen volunteered to fill that replacement. 6. Discussion and Possible action recommending to council a replacement on MSAff). A motion was made to write to City Council recommending Cody Kelley to replace Phillip Peeples on MSAF) and Leah Rolen to Replace Phillip Peeples on HPC• Motion made 6y Glee E-mmite and seconded 6y Randy Hider. Motion carried. 7. Work Plan Review -gill Drake- Review of Plan was made and updates will be made and emailed to U5. 8. Committee Reports: Promotions: Cody Kelley – meeting held planning October Events Sept 6, 2016. Mannequin Nite Oct 1 5th E-R: No report Design /HPC: No report Organization: Texas Treasure business Award- November 14, 2016 at Loft at 12-3 VCC/Cham6er Report: Cham6er 15anquet, Tuesday, October 25t6 branding specialist to speak. gruture agenda items: Haunted Tour- Ghosts and Legends -Young people to do it Motion to adjourn was made 6y made 6y Randy Hider. Second 6y Shelli McDowell. Motion carried. at 5:15 pm. Approved this –achy of,—� 2016. �— �111111a4 Jill Ae, f)oard Chair Paris Public Library Advisory Board Meeting Minutes October 19, 2016 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:00 p.m. Present: Board members present were Fran Neeley, Connie Dodd, Denise Kornegay, Daisy Harvill, Carol James, Michelle Cowling, and director Priscilla McAnally. Rebecca Umphrey was absent. I. Approval of Minutes The minutes of the previous meeting were unanimously approved as presented. H. New Business: A. Request for John Biggers mural loan for exhibition in Houston. The curator from the Allen Center Lobby Gallery in Houston contacted Priscilla about borrowing the mural. It will be labeled and insured for $200,000. The Gallery will pay for the transportation of the mural. The loan has been approved by the Paris City Manager John Godwin and Finance Director Gene Anderson. The Board suggested checking with the city attorney. The loan of the mural was approved by the Board pending the city attorney's opinion. III. Old Business: None IV. Presentations A. Budget Report. No report this month since we're at the beginning of the fiscal year. Next month's report will include the final 2015 -2016 report and the October 2016 report. B. Statistical Report. Month - Circulation and visits are both lower than last year. Circulation decreased 1.46 %, and visits decreased by 4.80 %. Year — Circulation and visits were both lower in FY 2015 -2016 than in FY 2014 -2015. Circulation decreased 6.42 %, and visits decreased 4.73 %. There were increases in the collection, downloadable audios, volunteer hours, interlibrary loans, downloadable music, and streaming music. V. Friends of the Library: No report from the Friends this month. VI. Director's Remarks Expendable fund balance - $75,846 Non - expendable fund balance - $90,804 Next meeting — November 16. No meeting is scheduled for December due to holidays, but there will be a called meeting if needed. Adjournment: Meeting was adjourned at 4:15 p.m. Submitted by Denise Kornegay, Secretary PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: Richard Manning, Chairman John Brockman, Vice -Chair Don Wilson, Secretary /Treasurer Ray Banks Ex- Officio Members Present: John Godwin, City Manager Legal Counsel: Stephanie Harris, City Attorney Call to Order. Paris City Council Chambers 107 East Kaufinan St. Paris, Texas 75460 Tuesday, October 18, 2016 4:00 O'CLOCK P.M. MINUTES Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Chris Stout, Office Assistant Guest(s) Present: Anna Rae Gwar anski, The Paris News Colton Sanders, Paris Free Press Michael Glatfelter, Citizen City Council Liaison: Billy Trenado Mr. Manning called the meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on October 18, 2016. Citizens' Input Mr. Manning opened the Citizens' Input. Michael Glatfelter came up to speak. He spoke about our agenda item supporting Paris Junior College with a resolution. He stated that the last two buildings constructed on the Paris campus were not subject to a public bidding process. He also stated that one of the buildings has defective cement that is disintegrating. Mr. Glatfelter went on to talk about the millions of dollars that was taken from the jewelry program and put into the general fund. There have been requests made for a list of the donors that contributed to the jewelry program but no list has been given to him. Mr. Manning interrupted saying "Mr. Glatfelter, your time is up ". Mr. Glatfelter argued that his two minutes were not up and since it was an agenda item he should be able to speak for more than two minutes. Ms. Harris, City Attorney, said the agenda item was not open to public discussion. In the end Mr. Glatfelter asked that the Board not support Paris Junior College. Billy Trenado came to the podium and asked that the Board give their support Paris Junior College because it is an asset to all of Lamar County. No one else came forward and Mr. Manning closed the Citizens' Input. PEDC Board Meeting Minutes October 18, 2016 Page 2 of 4 Discuss and possibly approve Minutes of the September 20, 2016, Monthly Meeting. Mr. Manning asked for a discussion and approval of the September 20, 2016, meeting minutes. No comments were made and Mr. Banks made a motion to accept the minutes as presented. Mr. Brockman seconded the motion. The vote was 4 -ayes and 0 -nays. Discuss and possibly approve September 2016 Financials. The September 2016 financials were not ready at meeting time. Mr. Anderson and his staff are closing out the 2015 -2016 year. The financials will be ready for the November meeting. Discuss and possibly approve a Resolution in Support of Paris Junior College. Mr. Paris said that Paris Junior College is a great asset to our community. Lamar County and the Lamar County Chamber of Commerce are supporting the college and the Board is asked to do the same. Mr. Brockman made the motion to approve the Resolution supporting the college. Mr. Wilson seconded the motion. The vote was 4 -ayes to 0 -nays. Each of the Board Members signed the Resolution in support of Paris Junior College and Mr. Paris read the Resolution out loud for the public to hear. Discuss and possibly approve starting the Request for Bids process for Proiect White Rock (Park Street) street renovations for Potters Industries and Aegus Aero Machine. Mr. Paris stated that this project was referred to as Project White Rock when discussed in executive session. The project will be referred to as Park Street in open session. This is an old street that runs East and West on the south side of Potters Industries and Aequs Aero Machine. The old street is breaking apart because of the heavy trucks that use it to service both industries The two industries approached the PEDC about collaborating with them to rebuild Park Street. This would be a partnership with the two industries, the PEDC and the City of Paris to rebuild the street. Mr. Wilson asked Mr. Godwin if he was comfortable with the project. Mr. Godwin stated that he was comfortable with the concept and that the City does have funds, but it would depend on the cost. Mr. Brockman suggested that we did not make the two industries participate in the cost because they are a big part of our industrial community. We would put out a Request for Bids to rebuild the street with the dimensions of 1,066 feet in length and 30 feet in width. Mr. Brockman made the motion to move forward with a Request for Bids. Mr. Wilson seconded the motion. The vote was 4 -ayes and 0 -nays. Update on obtaining approval from Paris City Council to expend PEDC funds from its undesignated fund balance to finance the construction of the building at 2305 NW Loop 286. (According to the PEDC Bylaws, Section 4.12.) PEDC Board Meeting Minutes October 18, 2016 Page 3 of 4 Mr. Paris said Mr. Brockman and Mr. Hughes accompanied him to the October 10, 2016, City Council meeting for a discussion with the City Council about constructing the Spec Building. Mr. Paris said he told that City Council that "Our mission as an Economic Development Corporation is to create jobs with whatever assets are available." We presented them with the bid, the contingency and the bid bond for a total of $774,260. Two conditions were added to the memo: the Spec Building could not be leased without City Council approval; the Spec Building could not be sold without City Council approval. A long discussion took place with the Council and good questions were asked. Today Mr. Paris was told by City Staff that they will not put this memo on the Council agenda for October 24, 2016, or any time because the perception is it would create a fight between Council members. We were told that the Council does not want to listen to anything about the Spec Building and certainly does not want to take a vote. Mr. Paris stated that we do not have an inventory of existing space to bring prospects to Paris. The Spec Building is a low risk venture that we will not lose money on. We offer many incentives, but our lack of inventory is holding us back. There were companies that went bad in the past, but the outcome with the businesses that came into those buildings has been outstanding. Mr. Brockman asked if Mr. Trenado, our City Council Liaison, would tell us what the Council is thinking by not wanting us to be on the agenda. Mr. Trenado told us that Mr. Paris is presenting the Spec Building very well and the problem with the Council not wanting to discuss or vote on it could be personal. Mr. Brockman asked Mr. Trenado if he would consider putting the Spec Building on the agenda and he answered that he would put it on the agenda. The Board is in agreement that they are looking for a "Yes or No" vote from the Council to determine the direction the PEDC will go with the Spec Building. Mr. Paris stated that we would work with Mr. Trenado to put the Spec Building on the City Council agenda. Executive Director's Monthly Report. • Our marketing efforts will be highlighting the parcels of land at the NW Business Park. We will be using Facebook, Instagram, Twitter and LinkedIn in our marketing plan. Constant Contact will send out email blasts that we create to email lists that we are collecting. The goal is to start with bi- weekly blasts and move up to weekly blasts. The marketing will focus on the land and buildings we have, it will highlight features that make Paris a unique place and it will talk about the PEDC. • Two travel opportunities have been cancelled IEDC meeting and IAMC meeting because of the work taking place at the office. Mr. Paris will attend the TEDC meeting is this week in Austin. There are two more marketing trips that he will be going to before the end of the year: the National Business Aviation Association and FabTech. • A new sign for the front of the building is on order with the sign company. This is replacing the framed bulletin board which is becoming an eyesore. The new sign is simple with our name, address, and website. PEDC Board Meeting Minutes October 18, 2016 Page 4 of 4 • The Industry of the Year was voted on and will be presented at the Lamar County Chamber Celebration on October 25th. • We will be ramping up our visits to the trailer companies in the area. They are so important to our community and our economy. • I met with Chris Bailey, the new plant manager at Turner and am very impressed with his vision for the plant. Discuss Future Agenda Items. No items were discussed. Adjourn Mr. Banks made a motion to adjourn. Mr. Wilson seconded the motion. Vote was 4 -ayes to 0 -nays. The meeting was adjourned at 4:44 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY OCTOBER 12, 2016 Present Chris Dux - Chairman Skipper Steely Pat Conrad- Secretary David Alarid Linda Knox Sarah Barbee Vice Chair City Staff Cheri Bedford - HPO, Main Street Manager Robert Talley- Code Enforcement officer Absent Leah Rolen Matt Frierson, Council Liaison Guest: Barbara Wilson Lisa Walker 4:00 P.M. 1. Chairman Dux call meeting to order at 4:20 p.m. 2. Commissioner Dux explained that the new Main Street Liaison, Commissioner Rolen, had a previous engagement and was not able to attend. 3. Approval of minutes from previous meeting September 14, 2016 Commissioner Alarid motioned to approve, Commissioner Barbee Seconded, motion carried 6 - 0 4. CONSENT AGENDA Robert Talley was present to give a report on the following houses recommended for demolition.: A. 2645 W HOUSTON, SPERRY'S 3RD ADDITION BLOCK 1, LOT 11 B. 626 NW 5TH, CITY BLOCK 89A, LOT 4 C. 538 NW 11 TH, CITY BLOCK 83, LOT 13 D. 251 NW 25TH, SPERRY'S 3RD ADDITION BLOCK 2, LOT E PT OF 4 E. 424 W SHILOH, CITY BLOCK 89, LOT 10(SHED) F. 449 NE 11 TH, CITY BLOCK 69B, LOT 7 After hearing the report and seeing pictures, a motion was made to accept the recommendation of code enforcement and send items A, B, CD,E, & F to the Building and Standards. The commission determined that the structures cannot be rehabilitated or designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. Commissioner Conrad made the motion, seconded by Commissioner Knox, motion carried 5 - 0, and Commissioner Steely abstained, 5. Discussion and Action on the following Certificate of Appropriateness COA #2016 -046 Facade Repair 221 S. Main Street Lisa Walker attended the meeting as the representative for Harrison, Walker & Harper, She told the commission that the removal of the existing fagade was in response to a piece of the fagade coming off, When investigation tookplace it was discovered that all the boards holding on the slip cover fagade were deteriorated and needed replacing. Lisa explained that the slip cover was removed and numbered, and a new framing material will be installed to return the slip cover to the exact specification as it was before repair. A motion to approve the COA #2016 -046 was made by Commissioner Knox, seconded by Commissioner Conrad, motion carried 6 - 0 6. Commissioner Dux asked each commissioner if they are willing to report on a section of the design standards monthly -style and influence. a. Architectural Heritage & Development -David Alarid b. Style and influence- Skipper Steely c. Building Characteristic -Linda Knox d. Building Components- Chris Dux e. Materials- Pat Conrad f. Signs and Historic Buildings- Sarah Barbee 7. Report on Stand Alone Districts- Commissioner Steely gave a report of the standalone historic districts and their present condition. He recommends for future nominations for standalone districts, the neighborhood around the nomination could be a place to reach out and effort to include anyone interested in the process. He also recommended that the commission look ways to incentivize the property owners. Commissioner Steely felt that the commission should have an outreach to the National Register district and the Historic District property owners and inform them of the incentives. He recommended there be a tax break by council, or at least some sort of outreach yearly to make the National Register and Historic District more exciting to property owners. Commissioner Dux reminded the commission that there is a tax abatement freeze on City Taxes for improvements. Commissioner Steely had some questions why some wouldn't want to be on National Register or Local Landmark. Commissioner Steely offered to research other towns to see what the incentives are that make people want to own property in the district. Barbara Wilson who is a guest made the comment that the owners of property have to initiate the process of Standalone and National Register, and for properties that have been demolished, keeping the property in the district would encourage appropriate infill. 8. Texas Treasure Business Award: In the absence of Commissioner Rolen, Cheri Bedford passed out the invitation to the commissioners to the Texas Treasure Business Award on November 14th 9. Cheri Bedford took questions on any COA's approved in house. There were no questions Administratively approved COA's. CoA 2016 -039 523 S. Church -Roof CoA 2016 -42 21 Clarksville ST, -Sign CoA 2016 -43 614 SW 1st Street -Roof CoA 2016 -44 614 SW 1st Street -Roof CoA 2016 -45 414 S Church St -Roof 10. Future Agenda items: Next meeting Commissioner Steely and Commissioner Alarid will give their reports on the design standards. 11. Adjourn a motion to adjourn was made at 5:10 p.m. by Commissioner Barbee, seconded by Commissioner Steely, motion carried 6 - 0 �I iv A A&III 2016 Chair