13-Project B2 2013 Bond Fund Project Contract CloseoutItem No. 13
memorandum
TO: City Council
John Godwin, City Manager
FROM: Carla Easton, PE, City Engineer
SUBJECT: CONTRACT CLOSEOUT FOR PROJECT B2 OF 2013 BOND FUND
PROJECTS
DATE: December 5, 2016
BACKGROUND: The 2013 Bond Fund for Water and Sewer Infrastructure projects includes
water line and sewer line replacements in West Paris known as Contract B2, which consists of
the following infrastructure improvements:
1. Water line and sewer line replacement on 28th NW through 33rd NW streets
2. Water line replacement along Bonham St from 13th NW west to Loop 286
Contract B2 was awarded to Pittard Construction on July 2, 2015, in the amount of
$3,041,970.00. Change Order #1 was approved administratively on February 2, 2016 in the
amount of $10,000.00, to cover costs associated with connecting to an existing, deep manhole.
Change Order #2 was approved by the Council on June 20, 2016, in the amount of $99,500.00,
which covered the cost increase for pavement repairs on 28th NW through 33rd NW between
Bonham St and Graham, including milling 2 -in of existing surface and replacing with 2 -inch
HMAC overlay to full width of streets. The current contract amount is $3,151,470.00.
STATUS OF ISSUE: Pittard Construction has completed all work under this contract. The
original contract time was 270 calendar days, and the contractor was awarded 71 additional days
due to weather and project related extensions. Final completion of all work was reached on June
20, 2016, 2 days over the allowable time per the contract documents. Liquidated damages were
set at $500 per day, so the contractor is charged $1,000 for the delayed completion.
A final account of the contract quantities results in $833.00 in additional contract cost due to
quantity overruns. A final change order for $833.00 is requested to rectify all pay items. This
brings the final amount for all work completed under this contract to $3,152,303.00. Progress
payments have been made in accordance with the contract documents, and the only remaining
payment is for the retained amount of $157,615.15, less $1,000 for liquidated damages, which
will be released upon final acceptance by City Council.
BUDGET: This project is funded from the 2013 Bond Fund for infrastructure improvements.
Item No. 13
RECOMMENDATION: Approve change order 3, final payment and project close out for
Contract B2 with Pittard Construction.