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02/18/2013 MINUTESMINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, FEBRUARY 18, 2013 4:00 P.M. 1. Don Wilson called the Building and Standards Commission Meeting to order at 4:00 P.M. Roll was called. A. The following members were present: Don Wilson Johnny Norris Zac Saffle Wendell Moore Chris Brown Vicky Ballard (arrived at 4:10) B. Staff present: Robert Talley Audra Lane John Lestock C. Others present: Sue Lancaster — City Council Debra Lewis — home owner Jan O'Brien Dyke — home owner Michael Johnson — renter Bruce Shupe — property overseer 2. Approval of minutes from previous meetings. (January 22, 2013) Motion was made by Johnny Norris and seconded by Wendell Moore to approve the minutes for the January 22, 2013 meeting. Motion carried unanimously. 5 -0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and /or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures ": Request was made by Robert Talley to move to item 3. P., 327 E Washington, City Block 146, Lot 15 Vicky Ballard entered the meeting at 4:1Opm. P. 327 E Washington, City Block 146, Lot 15 Owner: Jan O'Brien Dyke, 731 SE 3rd Paris, TX 75460 Present: Jan O'Brien Dyke — owner, Michael Johnson — Renter, and Bruce Shupe — overseer for Mrs. Dyke. Back taxes - $1614.14 Mr. Talley stated that the property at 327 E Washington was brought before the commission in August of 2012. The property owner was given 90 day to repair. A permit was pulled but not enough work has been done. There are still dogs living in the house, the roof is still collapsing, the foundation at the back of the house is sinking into the ground and the windows are not boarded up. Michael Johnson stated that he has replaced a window but it has been broken out by vandals, he has a police report. He is going to try and make the walls more stable before he can fix the roof. Bruce Shupe stated that his son -in -law is a contractor and he is going to have him come and tell them the best way to proceed. They have someone who is going to bring them the materials to fix up the house. Jan Dyke asked the Building and Standard Commission for 60 days to fix the structure. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. The Building and Standard Commission granted a 60 extension stating that there must be substantial repairs to the structure and that the property is to be brought back to the BSC in exactly 60 days for review. Motion was made by Johnny Norris, seconded by Wendell Moore to allow Mrs. Dyke 60 days to have the property repaired. The property will be brought back before the Building and Standards Commission in 60 days to review the repairs. Motion carried unanimously. 6 -0 Request was made by Robert Talley to move to item 3. M., 1204 Fitzhugh, Fitzhugh Addition, Block 1, Lot 2 M. 1204 Fitzhugh, Fitzhugh Addition, Block 1, Lot 2 Owner: John Leonard Brown - deceased Present: Debra Lewis. Back Taxes - $408.72 Robert Talley showed pictures of deterioration on the roof, small holes above the windows, rot and termite damage and the siding peeling away from the house. Mrs. Lewis stated that when Mr. Brown passed away the house was inherited by her mother. Her mother passed away in November of 2012 so she is now responsible for the property. She agrees that the house needs to be demolished but cannot afford to do it herself. Mr. Talley stated that he and Mrs. Lewis have spoken and she has agreed to sign the Right of Entry and Indemnification so that the City of Paris can demolish the structure and she will set up a payment plan with the City because she wants to keep the property. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Zac Saffle to follow Robert Talley's recommendation for the property to be demolished in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 Request was made by Robert Talley to move to item 3. N., 1137 NE 10th, Fitzhugh Addition, Block 1, Lot 3 F. 1137 NE 10th, Fitzhugh Addition, Block 1, Lot 3 Owner: John Leonard Brown - deceased Present: Debra Lewis. Back Taxes - $1064.71 Robert Talley showed pictures of the porch falling in, a hole in the roof, deterioration of wood and the roof buckling. Mrs. Lewis stated that again when Mr. Brown passed away the house was inherited by her mother. Her mother passed away in November of 2012 so she is now responsible for the property. She agrees that the house needs to be demolished but cannot afford to do it herself. Mr. Talley stated that he and Mrs. Lewis have spoken and she has agreed to sign the Right of Entry and Indemnification so that the City of Paris can demolish the structure and she will set up a payment plan with the City because she wants to keep the property. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Vicky Ballard to follow Robert Talley's recommendation for the property to be demolished in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 A. 135 N. W. 14th, City Block 198, Lot 19 Owner: Michael G & Lisa G Long. Back Taxes $77.25 Robert Talley stated that the owner signed for the certified mail and that he has spoken with Michael Long on several occasions. Mr. Talley showed pictures and stated that the Code Enforcement Abatement Crew recently cleaned the yard, carrying away at least 14 mini -dump loads of junk and rubbish. He showed pictures of boards and pieces of privacy fence on the porch, a large hole in the side of the house, where the property owner cut with a chain saw, wanting to put a window in, there is also a missing window in the back of the house. Pictures were also show of the interior of the house and it is filled with junk and rubbish. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Vicky Ballard to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 B. 152 N. W. 24th, Wortham & Carlton Addition, Block 1, Lot 8 Owner: Janice Buetikofer, 509 CR 34300, Brookston, TX 75421 Robert Talley stated that he has had no contact with the owner and no back taxes are due. Robert Talley showed pictures of fire damage throughout the attic, hole in the roof from the fire. The house is unsecure and there is furniture and other junk and rubbish in the front yard. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Vicky Ballard, seconded by Wendell Moore to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 C. 747 N. W. 6th, City Block 88, Lot 30 Owner: Pearl Wooten % Robert Wooten — No Back Taxes Robert Talley has spoken with Robert Wooten on the property. Robert Talley stated that the Fire Department contacted him in regards to this structure. There is fire damage throughout the attic, the roof has collapsed in the middle and the foundation is sinking into the ground. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Zac Saffle, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 D. 604 W. Provine, City Block 88 -A, Lot 4 Owner: David Woods, 301 Pine Bluff, Paris, TX 75460. Back Taxes - $1285.84 Robert Talley has had no contact with the owner who did sign for the certified letter. Robert Talley showed pictures of the property where someone has started to demolish it but did not complete it. Windows are missing, wood is deteriorating, there is a hole in the roof and the rafters are starting to poke through the shingles. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Wendell Moore to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 E. 1014 Van Zandt, City Block 174, Lot 11 Owner: John Robert & Clarice Holt, 3150 Dogwood, Paris, TX 75460. Back Taxes - $8008.77 Robert Talley stated that the owner did sign for the certified letter but he has had no contact with them. Robert Talley showed pictures of deterioration along the roof line, the front door is unsecure and will not shut, several of the windows have had rocks thrown through them, there is deterioration at the back of the house, and there is water damage and the ceiling tiles are falling due to this. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Zac Saffle, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 F. 1004 Van Zandt, City Block, 175, Lot 11 Owner: Craig & Marilou Scott, 82 S. Magnolia Place, The Woodlands, TX 77381. There are no back taxes. Robert Talley has had no contact with the owner but they did sign for the certified letter. Robert Talley showed pictures of deterioration at the front of the house on the roof and the front porch, the rafters are starting to push through the roof, at the back of the house the roof has had some repair but there is still a hole. The foundation is rotting and sinking into the ground, there is missing and deteriorated wood and water damage on the inside. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Chris Brown, seconded by Vicky Ballard to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 G. 825 N. E. 6th, City Block 72, Lot 17 Owner: Inez White, 815 NE 6th, Paris, TX 75460. Back Taxes - $151.01 Robert Talley stated that he has had no contact with the owner but that they did sign for the certified letter. Robert Talley showed pictures of the roof that is starting to collapse; there is also deterioration of the rafters and broken windows. The foundation is starting to sink and there is missing wood and deterioration of the wood along the foundation. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Wendell Moore, seconded by Johnny Norris to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 H. 738 N. E. 5th, City Block 72, Lot 10 Owner: Foster Stone, 1330 NE 10th, Paris, TX 75460. Back Taxes - $264.30 Robert Talley has had no contact with the owner but he did sign for the certified letter. Robert Talley showed pictures of holes in the roof, deterioration and boards breaking along the roof line. The support for the back porch has been removed. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Zac Saffle, seconded by Vicky Ballard to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 I. 614 N. E. 5th, City Block 61, Lot 8 Owners: Ernest E & Doris O Reynolds, 1014 Armacost, San Diego, CA 92114. No back taxes Robert Talley stated that the owner did sign for the certified letter. They have family that lives in Paris and they have been in contact with Mr. Talley. They requested 90 days to have the structure demolished. Robert Talley showed pictures the front porch and all four porch supports leaning, there is rotten and missing wood. The back of the house is sinking into the ground. The roof has holes and is buckling and there are broken windows. Robert Talley's recommendation: 90 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Vicky Ballard, seconded by Johnny Norris to follow Robert Talley's recommendation for the property owner to demolish the property in 90 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 J. 754 E. Polk, Gibbons Park Addition, Block 3, Lot 1 Owner: D R Burks, 5805 FM 1497, Paris, TX 75462. No back taxes Robert Talley has had no contact on this property but the owner did sign for the certified letter. Robert Talley showed pictures of the house being unsecure, there is missing and deteriorated wood at the foundation. There is also rotted wood and termite damage. In places the siding has been pulled off and the supports under the house are starting to lean. There is also a hole in the floor in the inside of the house. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Zac Saffle to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried 6 -0. K. 448 S. W. 3 "d, City Block 118, Lot 16 Owner: Mable Lester, 2816 CR 22500 Paris, TX 75460. No back taxes Robert Talley has had no contact on this property. Robert Talley showed pictures of the front door that has been kicked off the frame; the underpinning is starting to come off because the back of the house is starting to sink. There is deterioration of boards and of the foundation. Mr. Talley stated that there are three people staying in the house (squatters) that are starting fires in the house to stay warm, the Paris Police are aware of this and are trying to catch them at the house. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Chris Brown, seconded by Johnny Norris to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried 6 -0. L. 339 W. Kaufman, City Block 118, Lot 2 Owner: Primera Iglesia Bautista El Calvario Robert Talley stated that this property has been pulled by the Historic Preservation Commission. O. 1275 N. E. 10th, Fitzhugh Addition, Block 1, Lot 1 Owner: Billy Wayne & Mona Emma Smith, 1220 Fitzhugh, Paris, TX 75460. Back Taxes - $1245.45 Robert Talley stated that he has spoken with Mr. Smith as well as Donald Blackburn. Mr. Blackburn sold the house to the Smith's through owner financing. Mr. Blackburn agrees that the property needs to be demolished and will sign the Right of Entry and Indemnification. Mr. Talley showed pictures of a large hole in the roof, the foundation is unleveled. There is missing and deteriorated wood along the foundation and the foundation is sinking. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Zac Saffle, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6 -0 4. Report from Code Enforcement on current status of structures to be repaired or demolished. (1) Robert Talley stated that the spreadsheet is not up to date because since the BSC packets went out he has received a bill from Sanitation Solutions so there are seven more structures that have been demolished. So for one calendar year the Building and Standards Commission has seen 145 structures. (2) Robert Talley stated that 24 & 26 Clarksville St, a structure which HPC had pulled in the past, has had a roofing permit pulled. There were some issues on legal heir ship but that has been sorted out and Quality Roofing is going to replace the roof. (3) Johnny Norris asked about Mr. Kammer's building on SW lst St. Mr. Talley stated that Mr. Kammer appealed the decision and it is going before the District Court. (4) Vicky Ballard asked about the progress of 1808 Margaret. Mr. Talley said that he has not been by there but the neighbors are not complaining. He did receive one call saying that the owners are doing a good job fixing the property. (5) Don Wilson asked about 107 Grand Ave. Robert Talley stated that Bobby Smallwood has purchased the property and is trying to decide what the best options are. He was working with Jeanna Scott on this matter but Ms. Scott is no longer with the City of Paris. Mr. Smallwood will work with the new Building Official Joey Sleeper. Mr. Wilson stated that he wants to make sure this is followed up on in a timely manner because the property is still under a BSC order. (6) 134 SW 1St — Truby Trust, Richard Hunt is working on this. Currently he is doing work on the inside. (7) Vicky Ballard stated that Main Tire looked very nice. Mr. Talley stated that two of the owners agreed to demolition but that one owner wanted to repair it. As of right now they are not allowed to have renters under orders of the Fire Marshall. The owner is trying to repair it. (8) Don Wilson asked about the Harper building next to Swaim Hardware. Mr. Talley stated that they have turned in plans but again they were working with Jeanna Scott and she is no longer with the City. Mr. Talley is not sure what the current progress is. He will get with the Building Official, Joey Sleeper to get an update. (9) Don Wilson stated that he would like for the City Council to adopt an ordinance that directs staff and commissioners of the process to be used concerning property owners who missed or could not attend a Buildings and Standards meeting in which their property was ordered to be demolished, but appear after the meeting and request to repair their property rather than demolish. 5. Future agenda items. (1) Next meeting March 18, 2013. 6. Adjournment Motion was made by Johnny Norris, seconded by Vicky Ballard to adjourn the meeting at 5:12pm. Motion carried unanimously. 6 -0 APPROVED THIS 18" DAY OF MARCH 2013.