12/10/2013 MINUTESParis Economic Development Corporation
Meeting Minutes
December 10, 2013
Board Members Staff
Present: Rebecca Clifford, Chairman Present: Steve Gilbert, PEDC, Exec. Dir.
Bruce Carr, Vice Chairman
Stephen Grubbs
Ex- Officio Members Guest(s)
Present: Dr. Pam Anglin, PJC President Present:
(Joined at 3:10 p.m.)
Legal
Counsel: Kent McIlyar
City Council
Liaison: Matt Frierson (Joined at 3:04 p.m.)
Shannon Barrentine, PEDC
Connie Beard, The Paris News
Charles Richards, eParis Extra
Billy Copeland, Airport Board
Jerry Richey, Airport Board
Shawn Napier, City Engineer
Jon McFadden
Rebecca Clifford, Chairman, established that a quorum was present and called the meeting
to order at 3:02 p.m.
Minutes from November 19, 2013, Regular Board meeting were reviewed. (Matt Frierson
Joined the Meeting.) Bruce Carr made a motion to approve the Minutes as submitted; seconded by
Stephen Grubbs. Motion Carried 3 -0.
Financials for November had not been received from the City of Paris prior to the Board
meeting.
Director's Report:
Steve Gilbert told those present he would defer his report to the Executive Session portion of the
meeting, due to guests present to discuss airport development. His report in Executive Session is
confidential, in nature. It includes a detailed status update of current projects in the pipe line
(Dead, On Hold /Inactive and Active).
Discuss and take action on Update to Airport 10 -year Plan and Airport Development Plans —
Shawn Napier, City Engineer and Staff to Airport Board
Steve Gilbert told those present that he had met with the City Manager, John Godwin and Shawn
Napier, City Engineer, in the past few weeks to discuss how the Paris EDC Board could work with
the Airport Advisory Board on development of the Paris Municipal Airport. Shawn Napier
introduced Billy Copeland, Chairman of the Airport Advisory Board and Jerry Richey, Airport
Manager who were in attendance. Shawn proceeded to go through the Airport Master Plan
pertaining to development options (see attached) and said the plan was available to view on the
city's website (www.paristexas.gov). He said that of the short-term development (1 -5 years) , 4 of
the 9 items had been completed: 1) Rehabilitate Runway 14 -32 (crack seal); 2) Rehabilitate
PEDC Board Meeting Minutes
December 10, 2013
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Parallel Taxiway (overlay); 3) Rehabilitate Aircraft Parking Apron (overlay) and 4) Reconstruct
Head wall and Culvert Associated with Drainage for Little Sandy Creek (see Exhibit 6B of
attached). He proceeded through the intermediate - and long -term development of the Master Plan.
(Pam Anglin Joined at 3:10 p.m.)
Billy Copeland, Airport Advisory Board Chairman, told those present the numerous short-falls
prohibiting the airport from being developed:
1) Creek that runs north and south along Airport Road can be used for a utility corridor;
2) Lack of water and sewer availability (City Council to consider hiring a consulting engineer
to develop the water and sewer infrastructure at their December 16, 2013 meeting);
3) Need of hanger space;
4) Road access (parameter) rather than using the existing run ways; and
5) Could use an aviation mechanic, upholstery, paint and general avionics services.
Bruce Carr told those present that he thought a "punch list" of obstacles /challenges prioritized by
needs vs. costs would be beneficial. Shawn added that an airport incentive package to offer
prospects would include: incentives (tax abatement, cash, ground lease, etc.); establish the airport
as a re- investment zone; utilities available (water, sewer and natural gas) and develop a plan to
market the airport to target industries that would provide the avionics upholstery, painting,
mechanic services needed.
Stephen Grubbs asked how would we market the airport to potential customers since our main
focus is agriculture and health care? Steve Gilbert stated, by attending trade shows focused on
aviation and identifying who those companies are and start creating relationships with them.
Bruce Carr made a motion to have a joint meeting with the Airport Advisory Board at the airport
on Thursday, January 16, 2014 at 3:00 p.m.; seconded by Stephen Grubbs. Motion Carried 3 -0.
Discuss and act on presentation of video marketing by Jon McFadden.
Steve Gilbert showed the video from Longview EDC's website. The Board discussed how a
promotional video of this type would be used and what focus areas would be viewed. Could target
site consultants, corporate real estate executives and viewed on website. Steve Grubbs commented
that this type of marketing (with a drone and camera) was creative, innovative and progressive.
The Board will discuss areas to focus on and possibly commission Jon McFadden to produce a
video for Paris, Texas at a cost of $1,600 at their meeting in January, 2014.
Discuss and take action regarding the Program of wrok for FY 2013 -14 and funding of same.
— Steve Gilbert
Shannon Barrentine told those present that this item was to be on the January 2014 Agenda, not for
the current meeting discussion.
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December 10, 2013
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Discuss and take action on proposed operating policies and procedures for the Paris EDC as
recommended by the Committee. — Bruce Carr & Vicki Ballard
Bruce Carr told those present that he would like the Board to consider a revision to the Cash
Advances process by changing the word "should" to "will ". Discussion took place on the proposed
Code of Ethics and Budget, Audit and Financial Reporting. Kent McIlyar suggested he and Bruce
get together to discuss the Code of Ethics further.
Rebecca Clifford made the motion to approve the Cash Advances revision; Budget, Audit and
Financial Reporting with corrections to spelling and table the Code of Ethics process; seconded by
Stephen Grubbs. Motion Carried 3 -0.
Discuss and take action on committee report to review the PEDC operating budget and
revised chart of accounts. — Bruce Carr & David Turner
Bruce Carr told those present that with the Program of Work discussion that will take place at the
January 2014 meeting, the allocation will be discuss then, also. No action was taken on this item.
Discuss and take action on the proposed revision(s) to the current Tax Abatement Criteria as
instructed by the Paris City Council at its June 24, 2013 meeting. — Steve Gilbert
Steve Gilbert told those present that he had received the depreciation information from the
Appraisal District. Apparently, the equipment is valued on a case -by -case basis. Steve Gilbert
proposed that language be included that depreciation of equipment would reserve the right for
separate depreciation schedule. Bruce Carr stated that he wasn't comfortable with approving the
criteria without all voting members of the board being present.
Bruce Carr made a motion to table for consideration at the January, 2014 meeting; seconded by
Stephen Grubbs. Motion Carried 3 -0.
The Board convened into executive session at 4:42 p.m. pursuant to Section 551.072, Section and
Section 551.087 of the Texas Government Code to discuss and deliberate on the following:
A. Section 551.072 - Real Property
B. Section 551.087 — Economic Development Negotiations
Note: Matt Frierson left at 4:54 p.m. and Pam Anglin left at 5:28 p.m.
The Board re- convened into open session at 5:55 p.m. The Board took no action as a result of the
Executive Session.
Bruce Carr made a motion to adjourn at 5:56 p.m.; seconded by Stephen Grubbs. Motion Carried
3 -0.
Respectfully submitted,
Shannon Barrentine
Asst. Executive Director
Paris EDC