11/06/2013 MINUTESParis Economic Development Corporation
Called MeetingMinutes
November 6, 2013
Board Members Staff
Present: Rebecca Clifford, Chairman Present:Steve Gilbert, PEDC, Exec. Dir.
Vicki Ballard, Secretary /Treasurer Shannon Barrentine, PEDC
Bruce Carr
David Turner (joined at 1:07 p.m.)
Ex- Officio Members Guest(s)
Present: Melissa Cook, Chamber President Present: Connie Beard, The Paris News
(joined at 1:15 p.m.) Charles Richards, eParis Extra
(joined at 1:10 p.m.)
Legal
Counsel: None
City Council
Liaison: John Wright
Rebecca Clifford, Chairman, established that a quorum was present and called the meeting
to order at 1:03p.m.
Discussion and take action on quotes for mowing and shredding services to the Northwest
Industrial Park property. Shannon Barrentine provided those present the information, below:
Paris EDC Quotes for Mowing & Shredding of Industrial Park Property:
Bruce Carr made a motion to accept the low bids for each service, as shown above, to Johnson
Lawn Service for mowing of the park entrance, etc. at $108.00 per trip for a mazimum of 25 trips
and to Daughtrey Lawn Maintenance for a one time shredding of the property on 19th Street NW
and the Industrial Park in the amount of $2,700.00; seconded by Vicki Ballard.
Motion Carried 3 -0.
PEDC Board Meeting Minutes
November 6, 2013
Page 2 of 3
Discuss and possible action on Presentation of 2013 -14 Program of Work and Current
Budget for FY 2013 -14.
Note: David Turner joined the meeting at 1:07 p.m.
Steve Gilbert told those present that he appreciated the Board, and others, for taking the time to
attend the Special Meeting. He stated that his expectations for the meeting were: 1) Create a
Vision; and 2) Development a Plan of Action for that Vision. Rebecca Clifford told those present
that she would like to have short-term, mid -term and long -term goals and set a general direction to
pursue them. David Turner asked when Skinner would be paying off the line of credit? Steve told
him that he had had a conversation with Skinner's CFO, Shawn Bushouse, and they fully expect to
pay the loan in full by December 31, 2013. David stated that it would be difficult to set program
goals without fully knowing the extent of how to go about paying for them. Steve then presented
his history and future Program of Work. The Board agreed that the "To Do List" would be as
follows (see attached for more details):
1. Reassess and revise Business Plan with focus on Strategies 1, 2 & 3.
2. Ensure short- and long -term fiscal sustainability.
3. Discuss formation of Board working committees for the following items:
a. Website, Dashboard & Marketing
b. ROI and Metrics
c. EDO Certification & Site Ready Documentation
d. Incentives and Abatement Policies
e. Workforce Strategies /Work Ready Community
f. Airport Industrial Development Plan
4. Cultivate new industry project pipeline to continue our "core business" of industrial
development for primary jobs.
5. Define scope of local workforce initiative.
6. Pursue State -level relationship building.
Next Steps:
1. Steve Gilbert will draft a Proposed Plan of Work for Board discussion and review.
2. Staff and individual Board members should meet to review and discuss the draft
between now and the end of 2013.
3. When the Board has reviewed, discussed and finalized the proposed Plan of Work they
will agree on prioritizing and funding the Plan.
Note: John Wright left at 2:37 p.m.
The Board took a short recessed from 3:28 p.m. to reconvene into open session at 3:36 p.m.
PEDC Board Meeting Minutes
November 6, 2013
Page 3 of 3
Note: Melissa Cook left the meeting at 3:30 p.m.
The Board convened into executive session at 3:37 p.m. pursuant to Section 551.072, and Section
551.087 of the Texas Government Code to discuss and deliberate on the following:
Section 551.072 - Real Property
Section 551.087 - Economic Development Negotiations
Executive session ended at 4:07 p.m. The Board reconvened into open session. The Board took no
action as a result of Executive Session.
Vicki Ballard made a motion to adjourn at 4:08 p.m.; seconded by David Turner. Motion Carried
4 -0.
Respectfully submitted,
Shannon Barrentine
Asst. Executive Director
Paris EDC
Paris Economic Development Corporation
FY 2013 -14 Plan of Work
Board Planning Retreat Notes
On November 6, 2013 the Paris Economic Development Corporation (Paris EDC) Board of Directors
participated in a planning retreat to discuss the 3 -Year Business Plan and to develop the FY 2013 -14
Plan of Work. The following notes were taken from the discussion.
1. Reassess and revise Business Plan with focus on Strategies 1, 2, & 3.
a. "Drop back" and assess the status of the plan and focus on 2 -3 items.
b. Set specific goals then develop a "road map" with short, medium and long -term priorities.
c. Financial considerations.
2. Ensure short- and long -terns fiscal sustainability.
a. Manage existing scarce resources and find ways to enhance them.
b. Operating budget follow- through: allocate budgeted resources ($75,000) to implementation
and/or contingency.
c. Continue discussion of our financial position and obligations and provide the following
follow -up information to the Board.
i. Receivables: Skinner loan payoff date and Triton refund of $46,744.
ii. Provide information and conduct a risk assessment on loan guarantees for Rogers -
Wade Manufacturing and BodyGuard Truck Accessories.
iii. Details on term, cost etc. for CapOne $2M line of credit. Is there a $2M cap on the
LOC?
d. Identify alternative sources of revenue including grant funds availability for industry targets.
i. Continuously monitor grant sources and uses, including USDA, EDA and other state
and federal agencies.
ii. Look for government projects, especially healthcare related (e.g. mental health and
drug treatment).
3. Discuss formation of Board working committees for the following items.
a. Website, Dashboard & Marketing
b. ROI & Metrics
c. EDO Certification & Site Ready Documentation
d. Incentives and Abatement Policies
e. Workforce Strategies/Work Ready Community
f. Airport Industrial Development Plan
4. Cultivate new industry project pipeline to continue our "core business" of industrial
development for primary jobs.
a. Focus marketing and relationship building efforts on the following industry targets:
i. Food and consumer goods manufacturing
ii. Water using industries
iii. Supply -chain related companies complimentary to existing local industry
b. Existing Business Retention and Expansion (BRE)
c. Evaluate and identify Airport Industrial Park opportunity costs and prospects:
i. Information from Airport 10 -Year Master Plan.
ii. Cost of IOK sq. ft. hanger space.
iii. Leverage T &K relationships and Mr. McConn.
d. Leverage our rail infrastructure with Kiamichi Short-line and their parent company:
Paris Economic Development Corporation
FY 241314 Plan of Work
i. Paris EDC's existing rail spur infrastructure is in relatively good shape. It is not
recommended that we spend any money on maintenance or upgrades until a prospect
or company has a need to use the spur. At that time we can determine the cost and
appropriate course of action.
ii. Cultivate relationship building and co- marketing with Kiamichi and their parent
company, Genessee and Wyoming, Inc.
iii. Prospect for rail served industrial projects that benefit Paris and the railroad operator.
S. Define scope of local workforce initiative.
a. Engage and partner with PJC, Workforce Solutions NE Texas and the Lamar County
Coalition for Education, Business and Industry.
b. We must avoid a situation where employers are cannibalizing employees from each other.
c. Define and quantify the current labor supply and skills — availability, quality and cost.
d. Work with employers (by industry sector) to identify their critical occupation and skill needs,
requirements and workforce expectations.
e. Develop a high school level Manufacturing Academy using the Waco Manufacturing
Academy as a model and best practice.
6. Pursue State -level relationship building.
a. Board members must engage in cultivating relationships with officials in Austin, especially
with the staff changes at the Governor's Office of Economic Development & Tourism.
b. This effort should include George Lavender and his staff as well as elected officials from the
surrounding Districts.
Next Steps
1. Steve Gilbert will draft a Proposed Plan of Work for Board discussion and review.
2. Staff and individual Board members should meet to review and discuss the draft between now and
the end of 2013.
3. When the Board has reviewed, discussed and finalized the proposed Plan of Work they will agree on
prioritizing and funding for the Plan.
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