04/14/2011 MINUTESParis Economic Development Corporation
And
Paris City Council
Joint Meeting Minutes
April 14, 2011
Board Members
Staff
Steve Gilbert, PEDC
Present: Pike Burkhart, Sr.
Present:
Shannon Barrentine, PEDC
Doug Wehrman
Janice Ellis, City Clerk
Dan Smith
Shawn Napier, City Engineer
Rick Poston
Ex- officio Members
Guest(s)
Present: Pam Anglin, PJC President
Present:
Connie Beard, The Paris News
Gene Anderson, Acting City Manager
Fred Green, R3bi Incubator Director
Mindy Moree, Chamber President
Tom Hensel, Auditor with
Paris City Council Members
McClannahan & Holmes, CPAs
Present: Will Biard, Mayor
Marva Joe, Diversity Task Force
Joe McCarthy, Mayor Pro -Tern
James Price, Diversity Task Force
Edwin Pickle
Randy Reed, Deputy Exec. Director,
John Wright
Workforce Solutions NE Texas
Rhonda Rogers
Robert Morris, Project Manager
Jason Rogers
Workforce Solutions NE Texas
Legal
Stan McKee, Workforce Solutions
Counsel: Kent McIlyar, City Attorney
Northeast Texas Board
Charles Richards, eParisTexas.com
Pike Burkhart, called the joint meeting of the PEDC and the Paris City Council to order at 3:08
p.m. Pike welcomed those present. Jason Rogers, City Council member, stated due to a potential conflict
of interest, he would recue himself. Mr. Rogers left the meeting.
Due to the number of guests and presenters for Item 5B, this item was considered first.
Diversity Training RFP bidder presentation — Each bidder had 15 minutes to present their
proposal, followed by Q & A from the audience. Each of the three bidders drew a number for presentation
order, as follows:
1) The Right Talent, Inc., Kenneth Rogers, Sr. and Kenneth Rogers, Jr., PO Box 1962, Paris, TX
75461 -1962, 214.991.0591, www.therighttalent.org
2) Bashen Corporation, Janet Emerson Bashen, President & CEO; Laura Potter Haas, Consultant
and Ty Ragland, Consultant, 1616 S. Voss Rd., Suite 300, Houston, TX 77057, 713.780.8056,
www.bashencorp.com
3) Executive Diversity Services, Inc., Tracy Brown, Associate; 675 S. Lane Street, Suite 305,
Seattle, WA 98104, 214.369.2888, www.executivediversity.com
Those present were given scoring sheets for each presenter. Discussion took place after the last presenter
left the meeting. Steve Gilbert announced each bidder /presenters' fee for services that was submitted
through the Workforce Solutions of Northeast Texas:
1) Executive Diversity Services base bid was $59,900 plus add -ons equaled $70,000
2) The Right Talent base bid was $89,000 plus options equaled $99,000 - $113,800
3) Bashen Corporation base bid was $245,000 that included $50,000 for software license
PEDC Board Meeting Minutes
April 14, 2011
Steve Gilbert said he had discussed the process with Kay O'Dell, Executive Director of Workforce
Solutions Northeast Texas. She advised the best value for services would be chosen. Then we will seek to
raise the funds for the initiative through the City, PEDC and Workforce. Gene Anderson asked if the
County had been approached to contribute? Steve Gilbert stated he would approach the County for support
when the time came.
Minutes from March 29, 2011 were approved, as submitted, by a motion from Rick Poston;
seconded by Doug Wehrman. Motion Carried 4 -0.
Financial reports for March, 2011 were approved, as submitted, by a motion from Dan Smith;
seconded by Rick Poston. Motion Carried 4 -0.
Steve Gilbert's Director's Report was kept short. He stated that due to time already spent on other
matters, he offered a copy of the PEDC's Mid -year Review and the RFP for City of Paris Development
Services Comprehensive Review (attached).
Discussion and possible action to approve Final Audit Report for Fiscal Year 2009 -2010 — Tom
Hensel, Auditor with McClannahan and Holmes, CPAs was present to answer any questions or concerns.
Mr. Hensel stated that the final audit was virtually the same as the draft he presented to the Board on
January 1. 2, 2011. Motion was made to the approve the Final Audit Report for Fiscal Year 2009 -2010, as
submitted, by Dan Smith; seconded by Rick Poston. Motion Carried 4 -0.
The Board convened into executive session at 5:18 p.m. pursuant to Section 551.071, Section
551.072, Section 551.074 and Section 551.087 of the Texas Government Code to discuss and deliberate
on the following:
A. Section 551.071 — Consultation with Attorney
B. Section 551.072 — Real Property
C. Section 551.074 — Personnel Matters
D. Section 551.087 — Economic Development Negotiations
Executive session ended at 6:40 p.m. The Board reconvened into open session. Action taken as a result of
executive session:
Doug Wehrman made a motion to approve $4,000 to off set cost of infrastructure improvements
and benefit the entire area around Dyna -Gro /Crop Reduction Services located on south Hwy. 19/24;
seconded by Dan Smith. Crop Production Services has expanded their facility and will add five (5) new
jobs. Motion Carried 4 -0.
Dan Smith made a motion to adjourn at 6:41 p.m.; seconded by Doug Wehrman. Motion
Carried 4 -0.
Respectfully submitted,
Shannon Barrentine, Economic Development Specialist
PEDC
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