06/21/2011 MINUTESMain Street Advisory Board Meeting
June 21, 2011
City Council Chambers
Members Present: Guests:
Cheri Bedford
Ashlea Mattoon
Matt Coyle
Britin Bostick
Kari Daniel
Becky Semple
Meeting called to order at 4:11
Edwin Pickle
Mindy Moree
Wyatt Bowden
Connie Beard
Approval of minutes. Held to next meeting, correcting few errors brought to the attention
of the board by Britin Bostick
Wyatt Bowden addressed the MS Advisory Board regarding Movies in the Park. He
expressed concern over the decision for Main Street promotions committee to purchase
equipment and not continue to use outside vendors, particularly Full Blast! Productions.
He also expressed frustration over the bidding process as well as his notification of Full
Blast! Productions not winning the bid.
Wyatt also stated in his opinion Main Street contacted sponsors for the event without
properly informing them that Full Blast! Productions, as well as other vendors being
considered may not be providing the equipment. He stated he spoke with the Paris
Regional Medical Center, and eParisTexas, and felt they were not informed that there
was a consideration of purchasing the equipment with sponsorship monies, and if they
had understood this was the case, they would not have sponsored in the same capacity.
Cheri and Matt both addressed these concerns and reported that they had spoken openly
with sponsors for the Movies in the Park event, and there was no conflict on their part.
Main Street secured financial sponsors openly and appropriately throughout the process.
Kari Daniel — promotions chair- provided the minutes from her promotions meeting in
which the committee discussed the different options and voted to purchase the video
equipment and screen. The committee received three vendor bids, and evaluated the
benefits of purchasing and before making a decision. Kari brought the information to the
Main Street Advisory Board and the board voted and approved using funds to purchase
the equipment.
Other issues Wyatt brought up:
Insurance on equipment
Other fundraising ideas could have been investigated
Licensed Music Provider
Screen Size
Speakers size
Britin Bostick reiterated to Wyatt that board decision was strictly financial and an attempt
to be fiscally responsible with donations.
Matt, Cheri, and Ashlea all thanked Wyatt for his commitment to the main street board,
his volunteer spirit, and passion in downtown.
Main Street Managers Report
A. Farmers Market: The Memorial Day kick off was a success. With the Highway
82 Garage Sale filled spaces completely. The grass is down and the sprinkler system is
working. There are 12 confirmed vendors through July.
Cheri had special thanks for Connie Beard for the lovely article in the Paris News. There
will be a new vendor with fresh goat cheese. Evelyn Weaver is helping head a fanners
market marketing meeting on June 23 at 3:00. Cheri found a grant that she will be
working on that is due by the first of July.
B. Grass on the Plaza: The grass was installed on June 6. The money was raised
through a Historic Preservation Commission, Main Street downtown parks budget,
private donations and concessions from Movies in the Park. The barriers will be up until
the 28b.
C. Sidewalks: Engineering, planning and development is getting bids on burying
the wires underground.
D. Peristyle: The pillars are half way installed and the project continues to be on
schedule for completion July 18.
E. Pumpkin Festival: Main Street has received $3500 in sponsorships and 15
vendor applications to date. Applications are available on the website. The schedule will
be added later to the website. There will soon be a meeting held with all department
heads.
F. 10 Criteria Report: The report is due August 12. Cheri needs a list of
committee members, their occupations and community involvement.
Cheri ended with a thank you to the board for its support and work for Main Street.
Committee Reports
A. Organization — Cheri. The community supported sign workshop met and
discussed the proposed historic sign standards. The report was presented to HPC and is
ready to be presented to the city council.
B. Design — Matt. Matt met twice with Dustin to pass on contacts, future goals,
and current goals as well as discuss how the committee runs.
C. Promotions — Kari. Movies in the park are doing great. They have had record
attendance as well as record volunteer numbers. Madagascar had 375 people in
attendance. The cotton candy has been selling out before the movies start.
Council liaison Edwin Pickle had questions for Kari, "is the screen larger than last
year ?"
Kari reported that the screen is larger and the image on the screen is larger. The
new projector allows for a larger image which allows for an earlier start time for the
movie. Ben Allsup has been contracted for sound.
The city of Paris covers insurance for Movies in the Park
D. Economic Restructure — Britin. Britin attended the training meeting with Cheri
in Denton. There were good points made about retaining and recruiting new businesses.
The PEDC members are on board with how small businesses contribute to the PEDC.
Fire Festival Info: Britin reported on the beginning of the fire festival planning.
This will be a city wide event requiring lots of community involvement. There will be an
email with future meeting dates. As of now, the potential date is the first of June with a
"Fireman's Ball" on March 21St. Sally Wright is spearheading the ball.
Next E.R. meeting will be held at 6:30 on Thursday at That Guys Coffee.
E. HPC — Matt. There were no COA to approve and no one has applied for a
facade grant. Please get the word out that the facade grant is available.
Over 60K was raised at Dancing with the Stars. This will go to the facade of the
Grand Theater.
F. PDA — Kari. PDA is designing flags for all PDA members to hang in their
stores. They ran an ad on the back of the Dancing with the Stars program and filmed a
commercial for Movies in the Park. PDA accepts all members who are interested in
downtown.
Cheri presented the first of five plaques for the downtown. They are solid brass
and look wonderful. The first one is for "The Parisian Theatre" 1916. Five plaques cost
around $1000.
Vision/Mission Statement:
Kari Daniel moved and Ashlea Mattoon seconded the approval of the revised
statement prepared by Britin.
Future Agenda Items:
Discussing and setting up open meetings on services Main Street has to offer.
Edwin reminded everyone to reapply for board positions if your term was
expiring and to remember to vote in local elections.
Meeting was adjourned at 5:16. Kari approved the motion and Britin seconded.
Minutes prepared by Ashlea Mattoon
Approved
U 1 Date:�o to I I
Matt Coyle, airman 6