1996-06-12-Minutes 229
MINUTES OF THE PARIS ECONOMIC DEVELOPMENT CORPORATION
ANNUALMEETING -
June 12, 1996
The Paris Economic Development Corporation met in their annual
meeting on Wednesday, June 12, 1996, at 4:00 P.M., in the City
Hall North Annex, Fire Training Room, Paris, Texas. President
Philip Cecil called the meeting to order with the following
boardmembers present: Dick Amis and Barney Bray. Also
present were ex-officio boardmembers, Judge Chuck Superville,
Ike Jewett, Bobby Walters, Dr. Marshall Dougherty, City
Manager Michael E. Malone, and City Attorney T. K. Haynes.
Also, Mr. Gary Vest and Mr. Michael R. Rhodes were present at
this meeting.
President Cecil stated that there was a quorum present for
this meeting.
President Cecil stated in connection with Agenda Item No. 7-D
the board will discuss this item at this meeting in order to
clarify some timing items but action cannot be taken due to
the three-fourths voting requirement.
President Cecil stated that the next item on the agenda was
approval of the minutes from the previous meeting of the Paris
Economic Development Corporation. He asked if there were any
corrections or additions to the minutes of the previous
meeting and there were none. President Cecil stated since
there were no corrections or additions to these minutes they
stood approved as presented.
President Cecil asked Mr. Gene Anderson, Director of Finance,
to give the financial report. Mr. Anderson gave the May
report. Mr. Cecil called for questiqns and there were none.
Boardmember Dick Amis made a motion, seconded by Boardmember
Bray that the report be approved as presented. The motion
carried unanimously.
President Cecil stated that there would not be a President's
Report given at this time.
230
President Cecil asked Mr. Vest to make his report. Mr. Vest
advised that due to advertising they had received forty-three
responses since the last meeting. Mr. Vest said he has been
devoting a large amount' of time to the state legislation that
effects our economic development incentives.
Mr. Cecil said at the last meeting the Board had approved
payment to help defray the cost of a study to counteract this
proposal. Mr. Vest said that this study was currently
underway at this time.
President Cecil noted that the City Engineer could not be in
attendance at this meeting. City Attorney Haynes stated that
Mr. Smith had asked him to report that the BITCO was nearing
final completion and Mr. Smith should be able to give a full
report at the July meeting.
President Cecil stated that the next item on the agenda was
consideration of and action approving the Annual Plan of Work
outlining the activities, tasks, projects and program to be
undertaken by the Board during the fiscal year 1996/1997. Mr.
Vest gave copies of the report which contained the Annual Plan
of Work and the Overall Economic Development Plan combined to
all the Boardmembers and discussed the information. Mr. Cecil
stated that he felt that this was a continuation of the
program of work which has already been developed with some new
items added to it , but it encompasses what has been developed
in years passed and carries this forward. Mr. Cecil called for
for questions and there was none.
Resolution No. 96-004, approving the Annual Plan of Work
outlining the activities, tasks, projects and programs to be
undertaken by the Board during the fiscal year 1996/1997.
Boardmember Barney Bray made a motion seconded by Boardmember
Dick Amis that this resolution be adopted, and the Board voted
unanimously to adopt the resolution.
PARIS ECONOMIC DEVELOPMENT COR2ORATION
RESOLUTION NO. 96-004
WHEREAS, the Paris Economic Development Corporation, in keeping with Section 4.03
(4) of its Bylaws, is obligated to develop an annual plan of work outlining the activities, tasks,
projects and programs to be undertaken by the Board during the upcoming fiscal year and to
deliver the same to the City Manager of the City of Paris on or before June 30 of each year;
and,
WHEREAS, the annual plan of work attached hereto as Exhibit A is hereby presented
by the Director of Economic Development, and it is appropriate that such plan be approved;
NOW THEREFORE;
BE IT RESOLVED BY THE PARIS ECONOMIC DEVELOPMENT
CORPORATION, that the annual plan of work attached hereto as Exhibit A be, and the same
is hereby, approved; and,
BE IT FURTHER RESOLVED, that the Director of Economic Development be, and
he is hereby, directed to deliver the annual plan of work to the City Manager of the City of
Paris.
231
PASSED AND ADOPTED this 12th day of June, 1996.
Philip R. Cecil, President
ATTEST:
Richard M. Amis, Secretary-Treasurer
APPROVED AS TO FORM:
T. K. Haynes, City Attomey
232
Program of Work
1996-1997
Paris Economic Development Corporation
233
TABLE OF CONTENTS
. Mission Statement
· Charge of Paris City Council
· PEDC Overall Economic Development Program
· 1996-1997 Program of Work: Goals, Objectives, and Actions
Goal I - Public Relations
Goal II - Recruih~ent/Marketing Materials
Goal III -.Recruitment/Retention and Expansion
Goal IV - Community Development
· Projects
. Budget for 1996-1997
· Marketing Program
234
Mission Statement
PARIS ECONOMIC DEVELOPMENT CORPORATION
TO PLAN, PROMOTE, FINANCE, AND CONSTRUCT
OPPORTUNITIES FOR THE RETENTION, GROWTH, AND
ATTRACTION OF BUSINESS THAT ENHANCE THE LEVEL
OF EMPLOYMENT, THE ECONOMIC BASE AND QUALITY
OF LIFE IN PARIS AND LAMAR COUNTY, TEXAS
Goal I. Public Relations: Develop a public relations program
to solicit local support of projects and programs of
PEDC.
Goal II. Recruitment/Marketing Materials: Develop a
marketing campaign that specifically addresses the
locational advantages and positive aspects of Paris as a
site for manufacturing, distribution, and service type
facilities.
Goal III. Recruitment/Retention and Expansion: Establish a
comprehensive indush'ial recruitment program
including retention and expansion of existing industrial
sector jobs.
Goal IV. Community Development: Support community
development by enhancing the local infrastructure to
support industry, and providing educational
opportunities and training to enhance the local
workforce.
235
COUNCIL CHARGE
PARIS ECONOMIC DEVELOPMENT CORPORATION
Definition: To entrust or burden with; to command, instruct, or exhort with right or
authority; to impose a task or responsibilities on.
The Pazis City Council charges the directors of the Paris Economic Development
Corporation (PEDC) with the following reponsibilities and actions:
. To focus aIl Corporation endeavors on implementation of the Mission
Statement of the PEDC.
· To operate only in a manner consistent with all federal, state, and local laws.
· To follow and implement the "501 (c) (3) Operational Guidelines" with the advice
and counsel of the City Attorney of the City of Paris. @
· To follow the Council "Policy Directives" for the PEDC in carrying out the
Council Charge.@
· To take all actions identified in the "Critical Path of Start-up." @
· To complete a "Strategic Plan" following the guidelines of the "Strategic Plan
Process" by May 31, 1994.
. To clearly delineate in writing the roles of other community organizations in
assisting the PEDC in carrying out the Council Charge.
· To the very best of the Board's ability, make decisions that are the best legal,
ethical, and long-term economic interests of the overall community of Paris.
. To encourage employment growth in all segments of the Paris citizenry without
regard to race, creed, sex, or age.
· To develop a comprehensive business incentive package and project approval
criteria for adoption of the Paris City Council.
· To follow the guidelines set out in the incentive package and project approval
criteria.
. @ Resource Manual Prepared by Day and Associates for the PEDC
236
PARIS ECONOMIC DEVELOPMENT CORPORATION
OVERALL ECONOMIC DEVELOPMENT PROGRAM
Pursuant to the voters of Paris desires expressed in the May, 1993,
election, the Paris City Council created the Paris Economic Development
Corporation (PEDC). The charge of the Paris City Council was simple in
statement: To develop a comprehensive business incentive paekage with
approval criteria that would encourage employment growth, focusing all
endeavors on the implementation of the Mission Statement. However,
an overall economic development program is anything but simple.
Economic development, in the fullest sense, is a mix of bringing money
(new dollars) and investment into the City.
The PEDC Program of Work develops specific actions and
programs that take advantage of Paris' strengths and mitigate
weaknesses in order to accomplish the Council's charge. It focuses the
activities of the PEDC by concentrating on those programs that have the
best chance of succeeding. The Program of Work involves the process
of:
· Establishing goals and objectives;
. Concentrating on limited issues;
· Developing general policy recommendations; and
. Implementing specific actions.
Integral to the process of selecting goals and objectives is the
acknowledgment that there are restraints on the program and activities
selected for inclusion. Besides the legal restrictions that dictate how the
sales tax revenues can be spent, there is the reality that to be successful
the efforts of the Corporation must be targeted.
This program is founded on the retention, expansion, and
attraction of industrial/manufacturing activity because that economic
sector offers Paris the best potential to expand and diversify its economic
base - thereby creating and upgrading job opportunities and the Paris
quality of life.
237
The long term commitment to economic development shotdd be
focused in the following area:
· The retention and expansion of existing industry.
· The marketing of Paris to recruit new industry.
· The development of the community's infrastructure to support
industry.
· The development of public sentiment and support for the
projects of the PEDC.
GOAL I. Public Relations
Develop a public relations program to solicit local support of projects
and programs of the PEDC.
OBJECTIVE
To educate and inform the Paris general public as to the need and benefit
of PEDC projects and programs.
ACTIONS
Positive interaction with all local media through explanation of actions
by Board Members, availability for the interviews, serve as guest
columnist for newspaper.
Conduct and support community wide visioning.
Utilize outside consultant groups if necessary.
Coordinate with the Public Affairs Committee of the Chamber of
Commerce.
Utilize local labor organizations for communications.
Direct communications with local minority leadership and special
interest groups.
238
GOAL I. Public Relations (continued)
OBJECTIVE
Present a unified and focused effort of the community for economic growth.
ACTIONS
Presentation to local and area civic clubs and organizations.
Interact with other area economic development agencies and groups.
Encourage individual salesmanship through local Parisian entrepreneurs
and existing businesses.
GOAL II. Recruitment/Marketing Materials
Develop a marketing campaign that specifically addresses the locational
advantages and positive aspects of Paris as a site for manufacturing,
distribution, and service type facilities.
OBJECTIVE
Gain regional, state, and national recognition of the positive aspects of
doing business in Paris.
ACTIONS
Coordinate with the Chamber of Commerce Marketing Committee to
publish brochures that promote Paris.
Develop advertising materials to be used in magazines, newspapers,
billboards, and direct mail.
Participate in promotional activities such as those supported by the
Texas Marketing Team.
Participate in the Texas International Reception.
239
Participate in the Texas Economic Development Council.
Participate in the North East Texas Economic Developers Roundtable.
-- Participate in the American Economic Development Council.
GOAL II. Recruitment/Marketing Materials
(continued)
'. ACTIONS
Work in close cooperation with industrial allies, such as TU Electric,
Lone Star Gas, Railroads, Texas Department of Agriculture, and the
Texas Department of Commerce.
Develop an industrial allies appreciation day.
Establish relationship with state and national legislature to influence
decisions that affect economic development and enhance the local and
state business climate.
Have Paris recognized as a Lone Star City.
Participate in select target market Trade Shows.
Participate in the American Chambers of Commerce Researchers
Association (ACCRA) Cost of Living Survey.
Participate in the ACCRA Community Profile Program.
Maintain a Home Page for PEDC on the Internet.
__ Participate in the Texas Department of Commerce Community Profile
Program.
Utilize the Texas Department of Commerce Program Texas One.
240
GOAL III. Recruitment/Retention and Expansion
Establish a comprehensive industrial recruitment program including
retention and expansion of existing industrial sector jobs.
OBJECTIVE
Attraction of new industrial jobs while retaining and expanding the
currently existing industrial base.
ACTIONS
Contact prospective industries for facility locations in Paris.
Develop target industry groups.
Acquire necessary directories for prospecting activities.
Develop a library of statistical and demographic information, on Paris
and its trade area.
Participate with the Chamber of Commerce Industrial Managers Group.
Recognize local industries for expansion, growth, and outstanding
contribution to the Paris economy.
Initiate a program of personal visitation by PEDC to local industries.
Solicit Parisians to make personal calls on corporate headquarters of
existing indush'y and prospective industry.
ACTIONS
Work with the Chamber of Commerce to publish and distribute a
directory of Paris and Lamar County manufacturers.
Utilize survey of existing industry to develop prospect list.
Leverage PEDC funds to finance industrial projects.
Explore all development options that could affect the Paris economy
such as tourism attraction projects, retail, and wholesale development.
Utilize staff to effectively carry out all economic development functions
of the PEDC.
241
GOAL IV. Community Development
Support community development by enhancing the local infrastructure
to support industry, and by providing educational opportunities and
training to enhance the local workforce.
OBJECTIVE
Provide necessary support systems to entice industry and provide a
trained and ready workforce.
ACTIONS
Support the improvement and preservation of transportation access into
Paris, ground, rail, and air.
Develop industrial sites for prospective industry: cleared, identified,
with development plans.
Carry out construction of a model building to attract prospective
industry.
Coordinate industry training needs with local school districts and Paris
Junior College.
Support the Texas Workforce Commission and the Local Workforce
Development Board in providing training and assistance to the Paris'
area workforce.
Promote the Smart Jobs Program to Paris and Lamar County industries.
Promote the Skills Development Fund to Finance training of Paris area
technical workforce.
Promote the Paris Enterprise Zone as a locational Incentive.
Utilize the tax abatement incentive program as defined by the City of
Paris.
Promote the "Freeport Exemption" of taxes on goods in transit as a
locational incentive.
Encourage local industry and employers to utilize the Job Training
Partnership Act to facilitate training of new employers.
242
PEDC
Industrial Projects
1.) Organizational Structure by Day & Associates
° Mission Statement
° Charge from Council
° Articles of Incorpmation
° Bylaws
° Strategies Planning Process
° Critical Path Start-up
° 501 (c) (3) Operational Guidelines
2.) Pace Group
° Flexible Incentive Program
° Business and Retention Program
3.) Chamber Contract
° Staff Services
4.) B&W Sewer Line
° 208' of 8" sanitary sewer
° 1,890' of 15" sanitary sewer
° Crossing under railroad
5.) Soup Street Project
° 80,000 lb. Capacity reinforced
° concrete roadway
6.) Land Purchase
°16.66 acres in NW Industrial Park from Tom Westbrooks on
request from Paris Industrial Foundation
7.) Support of East Texas Gulf Highway Association
- Green Carpet Memorial Route
8.) Improvement to Industrial Drive resurfacing of
entry street to NW Industrial Park and T&K Machine
9.) Site in NW Industrial Park
° 16 acres for Model Building
° Clearing of NW Industrial Park in conjunction with
the Paris Industrial Foundation
243
10.) Electro Mechanical Technology Program
° Paris Junior College ~ 2 year funding ,
° Year 1 ~ $105,000
° Year2 ~$45,000 ·
11.) Bitco - Bits International Company Construction
of Manufacturing Facility on NW Loop 286
12.) Established a Revolving Loan Fund for local business and
industry loans through the Northeast Texas Economic
Development District
13.) Improvement to Cox Field in conjunction with
TxDot Airport Improvement Grant Program
14.) Support of a study by Texas A&M University and the
Texas Economic Development Council on the effectiveness
of the Economic Development Sales Tax
15.) Acquisition of the Texas Northeastern Railroad right-of-way
to preserve for Rail Banking
P.E.D.C. BUDGET
1996-1997
Balance Forward 10/1/96 $ 495,220.00
Budget Revenue: $ 770,000.00
Sales Tax $ 15,000.00
Interest
Total Revenue $ 785,000.00
Total Resources $ 1,280,220.00
Budget Expenditures:
New Industry Projects $ 436,685.00
Existing Industry Projects $ 436,685.00
Cox Field Project $ 213,500.00
Compensation-Chamber CEO $ 27,600.00
Compensation-Chamber Asst. $ 36,750.00
Promotional-Advertising $ 77,000.00
Travel Expenses $ 5,000.00
Office Expenses $ 12,000.00
, ServiceS Provided By City $ 25,000.00
Contingency $ 10,000.00
Total Expenditures $ 1,280,220.00
244
PEDC Marketing Program
1996-1997
Strategy
The Paris Economic Development Corporation Marketing Program is a
multifaceted effort to support the Mission Statement. The primary goal is
prospect development through inquiry generation and image building.
Target industry groups will be reached through participation in trade
shows, direct mail, advertising, and personal solicitation. Additional
prospect development will be accomplished through cooperative efforts
wfth the econorrdc development departments of TU Electric, Lone Star
Gas, The Texas Department of Cormnerce, The Texas Department of
Agriculture, and the Texas Marketing Team.
Theme
In Paris, France they say "Oui"-In Paris, Texas we say "We" And they both mean yes for business!
Do business in our Paris.
PEDC other advertising materials include testimonials of existing industry,
association with local recognized corporate names, a central geographic
location, the rural advantages, etc.
Communication Objectives
Recognition of Paris as a viable industrial location
Make the selection short list for site searches
Objectives
Expand existing economic and industrial base
Expand employment opportunities community
Attract new industrial sector jobs
245
PEDC Marketing Program
Reference Materials Annual Subscription
Ward's Business Directory $ 2080.84
Texas Directory of Manufacturers 170.00
Manufacturing USA, Gale Research 160.00
Encyclopedia of American Indush'ies 250.00
American Chamber of Commerce Researchers 75.00
Association (ACCRA)-Community Profiles
Cost of Living Survey
Directory of Leading Texas Companies 40.00
Standard Industrial Classification Manual 150.00
The Perryman Texas Letter 119.00
Sales and Marketing Management 130.00
Pacesetter Publications 45.00
TEDC Training Manuel (update) 40.00
Handbook on Economic Development Laws 80.00
Misc. Mailing Lists- i.e. Economic Research Council 1,500.00
Sub-total 4,839.84
Association Dues
Texas Research League 275.00
American Economic Development Council 250.00
Development Council 100.00
Southern
Economic
Texas Economic Development Council
5 PEDC Members @ $65 325.00
Mike Malone, T.K. Haynes, Gary Vest & David Smith
@ $95 380.00
Texas Marketing Team 2,000.00
North East Texas Economic Developer's Roundtable 60.00
Sub-total 3,390.00
Total 8,229.84
246
PEDC Advertising 1995-1996
Publication Ad Description Issue Cost Budjet '96-'97
Area Development 1/2 page island Oct. '95 $ 2,669.00 $ 10,000.00
1/3 page square Nov. '95 1,831.75
1/2 page island Dec. '95 2,780.00
1/3 page square March' '96 1,959.25
Buss. Facilities TEDC ISSUE Nov. '95 1,800.00 4000.00
1/3 page square Jan. '96 1,949.05
Expansion 1/3 page square Feb. '96 1,644.75 5000.00
Hemisphere 1/4 page Sept. '95 1,360.00 3000.00
1/3 page square Winter '96 1,785.00
Ind. Machinery Dig. Dec. '95 700.00 0.00 -
WEDA
Outlook Texas film 75.00 3500.00
full page Spring '96 3,400.00
Outlook America full page Fall '95 2,550.00
Plants, Sites & Parks 1/4 page Oct. '95 1,534.25 5000.00
1/3 page square Nov. '95 2,260.00
Site Selection 1/3 page island Oct. '95 1,831.75 4000.00
1/3 page island Dec. '95 1,831.75
U.S. Real Eslate Reg. 1/3 page Oct. '95 870.00 870.00
U.S. Sites full page & 1/4 March '96 2,400.00 0.00
Southern Business full page Nov. '95 2,646.00 5500.00
Paris News legal notice 136.85 750.00
$ 34,648.40 $411,620.00
247
In Paris, France
they say "Oui"
In Paris, Texas
we say "We"
And they both mean yes for businesses!
In Paris, Texas we speak the universal language of smart business. You'll
find.a very pro-business attitude that will ensure your
expansion or relocation is a smooth one. Call Gary Vest at:
1-800-PARIS, TX
1652 Clarksville Street . Paris, Texas 75460
Tel. 903-784-2501 Fax: 903-784-2503
248
Vistit the Paris in France for a vacation,
but do business in our Paris near Dallas.
Lets' eliminate any confusion: If become such a desirable business
you're looking for the best business location for lots of reasons, including
location in North America, the only free port exemptions enterprise zone
Paris you have to know about is in status and tax abatements -- creating
Texas. And since we're only about the type of business climate which has
90 miles.northeast of the huge Dallas attracted the Campbell Soup Company,
market, its very easy to find us. Philips, Kimberly-Clark and others.
When you get here, you'll find a Call us to get the whole, profitable
community geared to helping both story on Paris Texas -- we're a lot
businesses and families grow. We've closer than the one in France.
Contact Gary Vest:
1 800 PARIS TX
Fax. 903 784 2503
Paris Economic Development Corporation, 1651 Clarksville St., Paris, Tx 75460
President Cecil stated the next item on the agenda was the
Annual Budget for fiscal year 1996/'199'7. Mr. Anderson
discussed the proposed 1996/1997 Annual Budget. He said it
was in the same format that was used this past year.
Mr. Cecil called for questions and there was none.
Resolution No. 96-005, approving the Annual Budget for fiscal
year 1996/1997.
Boardmember Dick Amis made a motion, seconded by Boardmember
Barney Bray that this resolution be adopted, and the Board
voted unanimously to adopt the resolution.
249
PARIS ECONOMIC DEVELOPMENT CORPORATION
RESOLUTION NO. 96-005
WHEREAS, the Paris Economic Development Corporation, in keeping with Section 8.03
of its bylaws, is obligated to have a proposed budget prepared, approved and delivered to the
City Manager of the City of Paris on or before June 30 of each year for inclusion in his annual
budget to be presented to the City Council in accordance with the Charter of the City of Paris;
and,
WHEREAS, the budget attached hereto as Exhibit A is hereby presented by the
Secretary-Treasurer, and it is appropriate that such budget be approved; NOW THEREFORE;
BE IT RESOLVED BY THE PARIS ECONOMIC DEVELOPMENT
CORPORATION, that the budget attached hereto as Exhibit A be, and the same is hereby,
approved; and,
BE IT FURTHER RESOLVED, that the Secretary-Treasurer be, and he is hereby,
directed to deliver the budget attached hereto as Exhibit A to the City Manager of the City of
Paris for inclusion in his annual budget to be presented to the City Council in accordance with
the Charter of the City of Paris.
PASSED AND ADOPTED this 12th day of June, 1996.
Philip R. Cecil, President
ATTEST:
Richard M. Amis, Secretary-Treasurer
APPROVED AS TO FORM:
T. K. Haynes, City Attorney
250
P.E.D.C. BUDGET
1996-97
Balance Forward 10-1-96 $ 495,220.
Budget Revenue:
Sales Tax $ 770,000
Interest 15,000
Total Revenue 785,000.
Total Resources $1,280,220.
Budgeted Expenditures:
New Indust Projects $ 436,685
Existing Industry Projects 436,685
Cox Field Project 213,500
Compensation-Chamber CEO 27,600
Compensation-Chamber Asst. 36,750
Promotional-Advertising 77,000
Travel Expenses 5,000
Office Expenses 12,000
Services Provided By City 25,000
Contingency 10,000
Total Expenditures $1;280,220.
EXHIBIT A
President Cecil asked City Attorney T. K. Haynes to discuss
the agenda item relating to Addendum No. One of the BITCO
lease. Mr. Haynes stated that there was some areas of the law
that needed to be added into the lease contract with BITCO.
He said these changes have not been discussed with BITCO and
would need Board approval prior to the discussion of the
changes. After discussing the changes, City Attorney Haynes
read the resolution.
Resolution 96-006, authorizing the execution of Addendum No.
One to lease with Purchase Option dated November 15, 1995,
between the Paris Economic Development Corporation and Bits
International Company, dba Bitco.
251
PARIS ECONOMIC DEVELOPMENT CORPORATION
RESOLUTION NO. 96-006
WHEREAS, the Paris Economic Development Corporation did heretofore, on the 20th
day of November, 1995, in Resolution No. 95-018, authorize the execution of a Lease with
Purchase Option with Bits International Company, dba Bitco; and,
WHEREAS, the terms of said Lease are in need of revision, and an Addendum Number
One to Lease with Purchase Option dated November 15, 1995, in the form attached hereto as
Exhibit A, should, in all things, be approved, and the President of the Paris Economic
Development Corporation, Philip R. Cecil, should be authorized to execute the same; NOW,
THEREFORE,
BE IT RESOLVED BY THE PARIS ECONOMIC DEVELOPMENT
CORPORATION, that the form of Addendum Number One to Lease with Purchase Option
dated November 15, 1995, attached hereto as Exhibit A, be, and the same is hereby, approved;
and,
BE IT FURTHER RESOLVED, that Philip R. Cecil, President of the Paris Economic
Development Corporation, be, and he is hereby, authorized and directed to execute, on behalf
of the Paris Economic Development Corporation, Addendum Number One to Lease with
Purchase Option dated November 15, 1995, under the terms and conditions and in the form
shown in Exhibit A, attached hereto.
PASSED AND ADOPTED this 12th day of June, 1996.
Philip R. Cecil, President
ATTEST:
Richard M. Amis, Secretary-Treasurer
APPROVED AS .TO FORM:
T. K. Haynes, City Attorney
252
ADDENDUM NUMBER ONE TO LEASE WITH PURCHASE OPTION
DATED NOVEMBER 15, 1995, BETWEEN
THE PARIS ECONOMIC DEVELOPMENT CORPORATION
AND BITS INTERNATIONAL COMPANY, DBA BITCO
STATE OF TEXAS )
)
COUNTY OF LAMAR )
KNOW ALL MEN BY THESE PRESENTS, that this Addendum Number One to Lease
with Purchase Option dated November 15, 1995, between the Paris Economic Development
Corporation and Bits International Company, dba Bitco, is made this 12th day of June, 1996,
by and between the PARIS ECONOMIC DEVELOPMENT CORPORATION, by and through
its President, Philip R. Cecil, duly authorized, hereinafter called PEDC, and BITS
INTERNATIONAL COMPANY, dba BITCO, by and through its President, Charles D.
Rhoades, duly authorized, hereinafter called BITCO.
WITNESSETH
It is hereby mutually agreed by and between PEDC and BITCO that Paragraph 2 of the
Lease with Purchase Option be amended to read as follows:
"2. That this Lease is subject to all the terms, provisions and conditions
of the deed of conveyance of such premises from the Paris, Texas Industrial
Foundation, Inc., dated January 4, 1996, and recorded in Volume 580, Page 1,
Deed Records, Lamar County, Texas, to which reference is made for all
necessary purposes. This Lease is further subject to all applicable provisions of
the Development Corporation Act of 1979."
1
EXHIBIT A
253
EXECUTED on the 12th day of June, 1996.
PARIS ECONOMIC DEVELOPMENT
CORPORATION
By:
Philip R. Cecil, President
ATTEST:
Richard M. Amis, Secretary
APPROVED AS TO FORM:
T. K. Haynes, City Attorney
BITS INTERNATIONAL COMPANY,
dba BITCO
-- By:
Charles D. Rhoades, President
ATTEST:
C. David Rhoades, Secretary
STATE OF TEXAS )
)
COUNTY OF LAMAR )
BEFORE ME, the undersigned authority, on this day personally appeared PHILIP R.
CECIL, President of the Paris Economic Development Corporation, known to me to be the
person whose name is subscribed to the foregoing instrument, and acknowledged to me that he
executed the same for the purposes and consideration therein expressed and in the capacity
therein stated.
2
254
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this __ day of June, 1996.
Notary Public, State of Texas
STATE OF )
)
COUNTY OF )
BEFORE ME, the undersigned authority, on this day personally appeared CHARLES
D. RHOADES, President of Bits International Company, dba Bltco, known to me to be the
person whose name is subscribed to the foregoing instrument, and acknowledged to me that he
executed the same for the purposes and consideration therein expressed and in the capacity
therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this __ day of , 1996.
Notary Public, State of
Boardmember Dick Amis made a motion, seconded by Boardmember
Barney Bray that this resolution be adopted, and the Board
voted unanimously to adopt the resolution.
President Cecil stated in relation to the election of officers
there has been a slight problem, and under Agenda Item 7-D
there is consideration of amending the Bylaws to accommodate
the timing. He stated that the Bylaws state that at the
Annual Meeting held in June officers will be elected, and in
another paragraph the Bylaws state that the officers will
serve from July to July which creates a problem. He stated no
action can be taken on Agenda Item 7-D due to the requirement
that three-fourths of the Board must be present. He asked the
City Attorney to discuss this item.
Mr. Haynes discussed Section 4.05 and stated that it did not
seem appropriate to elect officers until the boardmembers
have been seated although all the other items under Section
4.05 are appropriate. He also discussed Section 5.01 relating
to the annual meeting and the election of officers. He said
that the amendment that is prepared removes the election of
officers, and in Section 6.02 they have added officers shall
be elected at the first regular meeting following July 20th of
each year in order that the newly appointed persons would have
the opportunity to vote for officers, or have the opportunity
to serve as officers. President Cecil stated that at the July
meeting which the Board is going to reschedule to July 24th,
the Board will swear in the new members to the Board, and then
the election of officers for the next year will be held at
that meeting. Mr. Haynes stated that due to the fact that
there are not enough members in attendance at this meeting to
approve this resolution, on the next agenda this item would be
the first action item which would occur prior to the election
of officers. Mr. Cecil asked the City Attorney to be sure
this item is placed at the appropriate place on the next
agenda.
255
President Cecil stated in order to accommodate agenda item 7-D
it will be necessary to reschedule the July meeting. City
Attorney Haynes read the resolution:
Resolution No. 96-007, rescheduling the regular Wednesday
Paris Economic Development Corporation meeting for the month
of July to Wednesday, July 24, 1996, due to a scheduling
conflict.
City Attorney Haynes stated that the Board schedules the
meetings for one year and when this is done the July meeting
needs to be scheduled after July 20th.
Boardmember Barney Bray made a motion, seconded by Boardmember
Dick Amis that this resolution be adopted, and the Board voted
unanimously to adopt the resolution.
PARIS ECONOMIC DEVELOPMENT CORPORATION
RESOLUTION NO. 96-007
WHEREAS, due to scheduling conflicts, it is deemed appropriate that the meeting of the
Paris Economic Development Corporation scheduled for July 10, 1996, be rescheduled for July
24, 1996; NOW, THEREFORE,
BE IT RESOLVED BY THE PARIS ECONOMIC DEVELOPMENT
CORPORATION, that the July 10, 1996, meeting be, and the same is hereby, rescheduled for
July 24, 1996, at 4:00 p.m.
PASSED AND ADOPTED this 12th day of June, 1996.
Philip R. Cecil, President
ATTEST:
Richard M. Amis, Secretary-Treasurer
APPROVED AS TO FORM:
T. K. Haynes, City Attorney
256
President Cecil asked the City Attorney if he had anything to
report. Mr. Haynes 'stated unless a resolution is passed
around regarding the Bylaws changes in the form previously
discussed by the Board, then this item will be placed early on
the agenda at the next meeting, but all it needs is for the
signatures to be added in order to pass it around and that
will probably be accomplished.
President Cecil asked if there was any other business and
there being none he declared the board meeting adjourned.
PRESIDENT PHILIP CECIL
ATTEST:
ASSISTANT CITY CLERK, BARBARA DENNY