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06 - BOARD MINUTESItem No. 6 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, NOVEMBER 17, 2016 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Dennis Ashby, Vice - Chairman at S: 30 p.m. A. The following members were present: Anna Spencer, Jim Noble, Ray Ball and Dennis Ashby. B. The following members were absent: Matt Birch, Paula Portugal and Tim Bullock. C. Also present: Carla Easton, City Engineer; Jerry Richey, Airport Manager and Ashley Fendley, City Staff. 2. Approval of minutes from previous meeting. (October 20, 2016) Motion was made by Ray Ball, seconded by Anna Spencer to approve the minutes from October 20, 2016 meeting. Motion carried 4 -0. 3. Discussion regarding development opportunities. The Airport Advisory Board discussed keeping this item on the agenda for the next scheduled meeting. No discussion at this time regarding development opportunities. 4. Discussion regarding delinquent hangar rentals. Ashley Fendley stated that Stephanie Harris sent her an email regarding the delinquent renters. Ms. Fendley stated that Jimmy Smyers is 2 months behind. Ms. Fendley further stated that Mrs. Harris has sent another delinquent letter to Jimmy Smyer. S. Discussion regarding the status of the new hangar construction project. Carla Easton, City Engineer stated that we had the bid opening on October 27, 2016 for the new hangar construction project. Mrs. Easton stated that the winning bid was from Mitchell Enterprises for $884,087.12 for four hangars. Mrs. Easton stated normally TxDOT projects begin construction 90 days after the bid is awarded due to paperwork. Mrs. Easton stated that construction should start in January or February hopefully. The Airport Advisory Board stated they would like to ask the City Council for the extra $406,810.36 to build ten hangars instead of four hangars. Motion was made by Ray Ball, seconded by Anna Spencer to ask the City Council for the extra hangar money. Motion carried 4 -0. 6 Discussion regarding the use of existing hangars. Carla Easton stated what we have found there are people living at the airport. However, they are in privately owned hangars. Mrs. Easton stated in there is nothing the lease agreements that prohibits them from living in a privately owned hangar. 7. Requested items for future agendas. Delinquent hangars, discuss development opportunities, Use of existing hangars and new hangar construction project. 8. Meeting adjourned at 6:08 p.m. APPROVED THIS 19TH DAY OF JANUARY, 2017. 1. 2. 3. MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, JANUARY 19, 2017 5:30 O'CLOCK PM The Airport Advisory Board meeting was called to order by Paula Portugal, Chairman at 5: 30 p. m. A. The following members were present: Anna Spencer, Jim Noble, Ray Ball, Dennis Ashby, Matt Birch, Paula Portugal and Tim Bullock. B. Also present: John Godwin, City Manager; Carla Easton, City Engineer; Michael Paris, PEDC Executive Director; Jerry Richey, Airport Manager and Ashley Fendley, City Staff. Approval of minutes from previous meeting. (November 17, 2016) Motion was made by Ray Ball, seconded by Jim Noble to approve the minutes from November 17, 2016 meeting. Motion carried 6 -0. Matt Birch arrived at 5:35 p.m. Discussion regarding the airport hangar lease agreement. John Godwin, City Manager reviewed the hangar lease agreement with the Airport Advisory Board. Jim Noble asked if it should limit the number of nights for the temporary overnight stays in regards to item 9. Anna Spencer stated that item 3 is very important and the City needs this in the lease agreement. Dennis Ashby asked if this lease agreement would keep individuals from being able to work on their own aircrafts. John Godwin stated that individuals would still be able to work on their own aircraft. Dennis Ashby also asked about items 27 -30 regarding insurance policies. John Godwin stated that he would meet with Stephanie Harris, City Attorney regarding the insurance policy. The Airport Advisory Board asked to add that subleasing not be allowed in the Hangar Lease. 4. Discussion regarding development opportunities. Michael Paris, PEDC Executive Director stated PEDC has added advertisement to their website under industry spaces for the Cox Field Airport. Mr. Paris stated that PEDC is also highlighting the airport with blast emails to roughly 1000 industry leads once every two weeks. Mr. Paris further stated that last November he went to the National Business Aviation Association in Orlando, Florida. He went to several booths and got a lot of good information as to what is going on in the aviation business. Mr. Paris stated one of the things we could look into is working with the Federal Government for handling visas. However, Mr. Paris stated this would be a big investment to accomplish. Mr. Paris stated that the Airshow would be a leverage to bring some individuals in to help us with development activities such as consults. Mr. Paris stated that he was speaking with Ken Higdon, Chamber of Commerce about bringing in industrial business to show case. Mr. Paris stated he would like to meet with some of the board members to discuss how to spend the $10,000 dollars to market the airport. Mr. Paris further stated that the PEDC is working to highlight the Cox Field Airport. Paula Portugal stated she would like to compliment PEDC for everything they have done. S. Discussion regarding delinquent hangar rentals. Ashley Fendley, City Staff stated the last report we received everyone was up to date on hangar rental payments. 6. Discussion regarding the status of the new hangar construction project. Carla Easton, City Engineer stated at the last meeting on November 17, 2016 the Board requested to ask City Council for the extra hangar money. Mrs. Easton stated that she approach City Council in December of 2016 unfortunately no extra funds were available for this project. Mrs. Easton stated that TxDOT is moving forward with the construction of the four hangars. Mrs. Easton stated that they had a meeting last week with the contractor to proceed on January 23rd. Mrs. Easton further stated this is a 5 -month project which should be finished in June. 7. Discussion regarding the use of existing hangars. Ashley Fendley, City Staff stated the individuals living at the airport are in privately owned hangars. Ms. Fendley stated there is nothing in the lease agreement that prohibits them from living in a privately owned hangar. 8. Requested items for future agendas. Delinquent hangars, discuss development opportunities, new hangar construction project and 2017 Airshow. 9. Meeting adjourned at 6:11 p.m. APPROVED THIS 16TH DAY OF FEBRUARY, 2017. Q'i, a- &&.L Chairman Meeting Minutes of the Main Street Advisory Board 107 Kaufman St Paris Texas City Council Chambers january iu. zui t Present: Absent: Jill Drake Leah Rolen Glee Emmite Randy Hider Cody Kelly Laurie Redus Shelley McDowell Cheri Bedford, Main Street Coordinator Becky Semple- Chamber Liaison Cleonne Drake -City Council Liaison 1. Call meeting to order -Jill Drake 4:31 pm 2. Approval of minutes of November 17, 2016 2016. Motion was made by Cody Kelly and seconded by Laurie Redus, Motion carried. 3. Managers' Report- Cheri Bedford a. HPC meeting this Wednesday b. March 4, 2017 Half Marathon is beginning and ending in the Plaza expecting 1200 people c. Paris Maps- have two cases available- 2000 please pick up as it is time to update the map d. Wine Fest April 1, 2017 currently have 5 wineries committed. e. Movies in the Park have been selected to begin June 15. 22 & 29 and in July 13, 20 & 27. f. Sidewalk Project on Lamar Ave ( In front of the Grant) and on 1 stSW in front of Swaim Hardware — Plans are being reviewed , construction bidding at end of January and construction to begin in March and will take 3 -6 months weather permitting g. Farmers Market meeting Thursday, January 12 at 6 pm- Market opens May 6, 2017 Updated information on Paristexas.gov for Market Square Vendors and Junk in the Trunk Vendors 4. 2017 Work Plans Development -- Discussed our goals for as follows: a. Something for younger people to do in downtown b. Messaging Kiosk — informing of what is happening and what is Downtown C. Downtown clean up d. Revitalizing Market Square area e. Action plan on activities: wine fest, movies, main table, ghost tours, etc. (Movie Volunteers- ask Honor Society Members for service hours) f. Support for existing business- seeing what is needed g. Bringing Art to Downtown h. Event targeting retail Cheri to take ideas and fill in our Goals. 5. Future Agenda Items- Discuss attendance at HPC meetings Motion to adjourn made by Shelley McDowell & seconded by Cody Kelly. Motion carried at 5:17 pm. Approved this 14day o 2017. Jill Drake, B d Chair REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS WEDNESDAY JANUARY It. 2017 Present: Linda Knox Skipper Steely David Alarid Pat Conrad Chris Dux, Chair Sarah Barbee, Vice Chair City Staff Liaison Triniti Frazier Guests: Barbara Wilson Paul Denney, FUMC representative Absent: Cheri Bedford, HPO Main Street Liaison Leah Rolen, Council Liaison: Matt Frierson 1. The meeting was called to order 4:01 P.Mby Commissioner Dux 2. A motion was made to approve the minutes of the December 14, 2016 meeting by Commissioner Alarid, seconded by Commissioner Steely, motion carried 6 -0 3. Consent Agenda items: Discussion and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures," to determine whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. Commissioner Steely made a motion to remove items A. C: 910 W Cherry (building behind garage), and D: 204 NW 20 from the consent agenda for discussion, and approve the consent agenda Items B: 427 NW Il 112 Street, E: 1248 NW 161h, and F.- 344 NW Sth to be sent to the Buildings and Standards Commission. The motion was seconded by Commissioner Barbee, motion carried 6 — 0 The following items were discussed: Item A: 408 N.E. I& SE Commissioner Steely reported that he had heard back from the heir of the house and they want to sell the house and Commissioner Alarid has made arrangements to call and discuss purchase of the property. He also stated that he had talked to the Mayor about abating the taxes instead of the house, and asked the commissioners if they thought that was good. He stated that he had also talked to Tracy Pounders, the property attorney out of Dallas, and try to get the house on the tax sales open to the public. He asked the commissioners to see what they thought would be best for the property. He also states that the property hasn't been secured Motion was made by Commissioner Alarid to remove the property from the building and standards order to demolish for the 180 days. Seconded by Commissioner Steely, motions Carried 6 — 0 Item C: 910 W. Cherry (structure behind the garage) Commissioner Knox made the motion to send the structure to Building & Standards, Motion seconded by Commissioner Barbee, motion carried 6 — 0 Item D: 204 NW 241h Commissioner Steely researched the house and noted that in 2006 the owner bought it and didn't pay taxes, and it was not put up for sale in their last sale. He noted that someone was inside when he went by and said he thought it was homesteaded. He noted that it had architectural significance for the area. Commissioner Steely made the motion to send the structure to the Building and Standards Commission since it cannot be rehabilitated. Motion seconded by Commissioner Barbee, motion carried 6 — 0 Commissioner Steely made the comment he wished the Appraisal District could let the commission know if some of the historic homes are in jeopardy. He thinks the houses could be saved, and put back on the tax rolls instead of sold as a vacant lot after demolition. 4. Paul Denney presented the First United Methodist Church Youth Building Cross and Flame logo signage: 322 Lamar Ave. Mr. Denney stated this was a part two of the original COA for the FUMC youth building. He described the cross and flames were made of a reverse channel metal, and the colors will be the colors of the Methodist Church red and black, and it was noted that the Cross and Flames exceed the amount of signage that can be approved in house in the historic district. A motion was made to approve the signage as presented by Commissioner Alarid, seconded by Commissioner Conrad, motion carried 6 -0 5. Review on Design Standards: Commissioner Dux informed the guest in the audience that they are working on self - training and reviewing the design standards. A. Commissioner David Alarid - Architectural Heritage and Development Pages 36 -39 Commissioner Alarid noted the four different periods 1845 —1877 houses were made of had hue wood and wood siding, 1877 caused a complete change, 1877 —1916 gothic revival, after the 1916 fire new codes were brought in, and then 1925 - 2017 the modern panels and the influence they had development of Paris as listed in the Design Standards. She referred to the handouts given by Commissioner Steely. Commissioner Dux mentioned the cognoscente of the fact that there are ADA and Fire Codes when encouraging redevelopment and assist with balancing with historic features with new requirements. B. Commissioner Skipper Steely - Styles and Influence Pages 40 — 44 gave a report to the commission referring to the design standards that can be downloaded from the city of Paris website, and also provided handouts with suggested readings. Copies of the handouts are available on request. He also noted that some of the houses that are used in the design standards are not in Paris, but examples of different styles. The agenda listed the replacement of Georges Preston's Attorney awning on 14 -16 Clarksville, which was damaged by wind. It was approved in house, and will be replaced with a smaller profile and a color selected in the approved color pallet for the historic district. Commissioner Steely asked for an update on the Lamar hospital and a house located at 623 6t' ST at the next meeting. Commissioner Steely made the motion to adjourn, motion carried 6 — 0 Chair Paris Public Library Advisory Board Meeting Minutes January 18, 2017 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:OOpm by Fran Neeley. Attendance: Board members in attendance were Fran Neeley, Carol James, Michelle Cowling, Denise Kornegay, and director Priscilla McAnally. Connie Dodd, Rebecca Umphrey, and Daisy Harvill were absent. Approval of Minutes: The minutes of the November meeting were unanimously approved as printed. I. New Business: None II. Old Business: None III. Presentations a. Budget Report. Expenditures are on target for this year with 34% of the materials budget spent within the first quarter of the fiscal year. b. Statistical Report. Slight decreases again this month in Circulation (- 6.54 %) and Visits (- 9.59 %). Increases were in juvenile book circulation, eBooks, downloadable audios, and Interlibrary Loans. IV. Friends of the Library: No report V. Director's Remarks: A new grounds maintenance contractor is doing a great job in planting flowers and keeping the grounds around the library. The grounds look very nice. Priscilla is weeding in the fiction collection and in large print fiction. Pajama Story Time that was held in December was very successful. Future Pajama Story Times will be scheduled. Adjournment: Meeting was adjourned at 4:15pm. Submitted by Denise Kornegay PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING PEDC Board Room 1125 Bonham Street Paris, Texas 75460 Thursday, January 19, 2017 4:00 O'CLOCK P.M. Board Members Present: Richard Manning, Chairman John Brockman, Vice -Chair Don Wilson, Secretary/Treasurer Ray Banks Derrick Hughes (came in at 4:12 p.m.) Ex- Officio Members Present: Ken Higdon, Lamar County Chamber John Godwin, City Manager Legal Counsel: Stephanie Harris, City Attorney Call to Order. MINUTES Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Chris Stout, Economic Development Associate Guest(s) Present: Deanna Manning City Council Liaison: Billy Trenado Mr. Manning called the meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on January 19, 2017. Citizens' Input Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and possibly approve Minutes of the December 8, 2016, Special Meeting and the December 20, 2016, Monthly Meeting. Mr. Banks pointed out in the December 20, 2016 minutes; the first bullet point under the Executive Director's Monthly Report, the "$70 million dollar budget for the next ten years" was a very small amount for ten years. He questioned if that number was right. This was corrected for the minutes by Mr. Wilson and Mr. Paris by saying this was a "$70 million dollar a year budget for District #1 which is the Paris District." Mr. Manning asked for a motion to approve both sets of minutes. Mr. Banks made a motion to approve the minutes. Mr. Wilson seconded the motion. Vote was 4 -ayes and 0 -nays. PEDC Board Meeting Minutes January 19, 2017 Page 2 of 5 Discuss and possibly approve December 2016 Financials. There was a question about an expense for E -File Cabinet, which Mr. Paris reminded the Board was for the Cloud storage we are using to organize and keep our files. E -File Cabinet is a yearly fee for file storage. Advanced Alarm is two separate charges; the first was our yearly alarm fee and the second was $57.00 for a sensor battery. Mr. Banks asked about amending the budget for the Park Street Project. Mr. Wilson suggested that we look at amending the budget at that end of March and then again at the end of the September, our fiscal year -end. Mr. Wilson informed the Board that on the Cash Flow Analysis we have a total of $3,195,319 in cash and reserves; with a balance of $494,863 for bond payment and cash balance of $2,700,455 in our unrestricted funds. Mr. Banks made a motion to approve the December financials. Mr. Brockman seconded the motion. Vote was 4 -ayes and 0 -nays. Discuss and possibly approve a Resolution for the expansion of Highway 271 coming up to Paris, Texas. When approved this would be signed by the PEDC Board. Mr. Paris said that the North East Texas Regional Mobility Authority ( NETRMA) is asking for our support for the expansion of Highway 271 between Tyler and Paris, Texas. Judge Superville and the Lamar County Commissioners have already signed a Resolution with their support. The Resolution is going before the Paris City Council at their meeting on January 23, 2017. NETRMA is working with the seven counties in this corridor to show their unified support for TxDot to accelerate the schedule for expanding Highway 271. The Resolution in support of Highway 271 was read out loud in the meeting and Mr. Brockman made a motion to accept the Resolution as read. Mr. Wilson seconded the motion. Vote was 5 -ayes and 0 -nays. After the Board voted in favor of the Resolution, it was signed by all the Board Members and the Executive Director. A report and discussion for updating the PEDC office phone system. Chris Stout started the report with issues the current PEDC phone system is having. Our system: is more than ten years old, is a discontinued system with outdated equipment and no parts, has no service agreement or warranty, has no service technician to call when there are problems, has a voice mail message system that goes into a continual loop when someone tries to leave a message, and has phones that have been moved frequently. There is a main phone line and a separate internet line running concurrently into the building and we are the hub for the rest of the Depot lessees. • Cross Country Communication provided two quotes: 1) Allworx Connect 324 — has a greater potential for expansion in the future. Plus the Allworx has more features, like forwarding calls to your cell phone. 2) ESI 50L has what we need for an office phone. Both systems will meet our needs. • Folkerson Communications provided a quote for the ESI 50L that was a bit higher, but the voice mail was a 4 port 30 hour, which was twice the size of Cross Country's voice mail. Folkerson Communication sent more references than Cross Country, but they both are using some of the same phone systems. PEDC Board Meeting Minutes January 19, 2017 Page 3 of 5 • Web Fire Communications was a different type of phone service; this is a hosted service through a system that Web Fire has set up off site. Being an internet based service, if our internet goes down so do our phones. This company would take care of all the phone services through the internet and charge us a monthly fee. The ESI phone system is recommended by two of the companies and their quotes both have a one -time price that includes equipment and warranty. Later we could be paying for a few service calls, but not continual monthly bills. All were in agreement that the phone system we have is very unprofessional because it is outdated. The Board likes the idea of having someone in the community they can call if the phones go down. Some of the Board Members were ready to take a vote on a phone system, but the Agenda had this item for report and discussion only. Discuss Board expectations for an economic development video. Mr. Paris reminded the Board that money was set aside for an economic development video. The video idea is to have the PEDC, along with the Chamber, the VCC and maybe even the City; work on a video for each entity that has continuity between all the entities. This would give a recognizable presence to all the videos with different messages showcasing each entity. The questions were then asked of the Board: what do you think the video should look like, when promoting our community where should we place our emphasis, what areas of economic development should be highlighted. Mr. Paris gave an example of a plant manager telling how good it is to do business in Paris, Texas. Another scenario would be BodyGuard and the Mallicotes' talking about how good Paris is for start-up companies. Mr. Manning stated that PJC and our local workforce are important to show potential industries. Mr. Wilson asked if we would be writing and developing our own content or if the video company would do that for us. The idea would be for both the video company and us to have input on the content. Mr. Higdon and Mr. Paris both agreed that the RFP should be open to video companies around the area. Mr. Banks wanted to make sure that it was narrated. Mr. Hughes stated that we need to include the diversity of the community. Mr. Wilson wants to make sure that after the project is started the Board will have a say to the content and whether to expand on some of the subject matter. He also talked about how we do not want pounding music in the background. Mr. Paris thanked the Board for their input. Synopsis and discussion of Director Bank's requests: Mr. Paris said he focused on four basic elements to create a synopsis in answer to Mr. Banks bullet points below. • Mr. Paris' assessment of the PEDC when he arrived: The organization was in disarray and lacked creditability with the City Council and with the community. • Actions Mr. Paris took to improve the PEDC in the last twelve months: He stated that our organization has worked hard to improve integrity, transparency and solid customer service between us and the public. PEDC Board Meeting Minutes January 19, 2017 Page 4 of 5 o How have those actions benefited the City of Paris and its citizens? Mr. Banks stated that reading about the twelve businesses that came to support the Spec Building, in hindsight we should have brought in company managers to the meeting instead. Discuss and possibly approve employee benefits at PEDC. A motion was made by Mr. Banks to table this item until after the Executive Session. Mr. Wilson seconded it. At 5:31 p.m. the Board placed this item back on the table. Mr. Paris stated that the preferred option allows for a $35 office visit, this Plan will cost $2,389 a month. The deficit to the PEDC budget will be $8,345 and this should be covered by reducing other budget items. He recommends the preferred option since the TML will manage our benefits. He also recommended Dental and Vision stay on this plan for the employees. The Board discussed the Dental and Vision that was added to Option 1(Plan P8555- 150 -30 -A $35 OV) and most agreed that it should be left in the benefits package. Mr. Banks said that the total of three employees Dental and Vision for the year was $1267 and that it should not be in the insurance package. Mr. Brockman made a motion to approve Option 1. Mr. Hughes seconded the motion. Vote was 4 -ayes and 1 -nays. The dissenting vote was Mr. Banks. Executive Director's Monthly Report. • BRE meetings are scheduled with our industries in February. We are asking the industries to participate in a Business Retention and Attraction Survey giving us insight to each industry and to our industries as a whole. • ROI is producing leads and arranging introduction phone calls for us. • Marketing through Constant Contact with email blasts is seeing a 30% open rate and a 5 -8% click rate. We are using Google Analytics to track our online presence. • An advisory group will be working on Airport Marketing. • The marketing travel schedule will be presented at our next meeting. • The signage for the Build -to -Suit site is in place at 2305 NW Loop 286. • Highway 82 Coalition is working toward the highway becoming 4 -lane. Convene into Executive Session: At 5:21 p.m. the Board convened into Executive Session. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session. The Board reconvened into open session at 5:29 p.m. • Mr. Banks made a motion to change the PEDC organizational chart to eliminate the position of Assistant Executive Director and add Economic Development Associate in lieu of that. Mr. Hughes seconded the motion. Vote was 5 -ayes and 0 -nays. PEDC Board Meeting Minutes January 19, 2017 Page 5 of 5 • Mr. Wilson made a motion to approve the Economic Development Associate job description and as presented on 01/13/2017. Mr. Banks seconded the motion. Vote was 5- ayes and 0 -nays. Discuss Future Agenda Items. No future agenda items were discussed. Adiourn Mr. Banks made a motion to adjourn. Mr. Wilson seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting was adjourned at 5:38 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation