01/24/2017 MINUTESHOUSING AUTHORITY OF THE CITY OF PARIS
SPECIAL MEETING
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
MINUTES OF January 27, 2017
Present at the Meeting:
Gary Savage — Chairman of the Board of Commissioners
TK Haynes — Vice Chairman of the Board of Commissioners
Brenda Cherry — Commissioner of the Board of Commissioners
Dewayne Dangerfield — Commissioner of the Board of Commissioners
Sally Ruthart — Executive Director
Kim Snow — Inspector
Sharon Reynerson — Lone Star Legal Aid — Visitor
Brent Higgins — Lone Star Legal Aid - Visitor
1. Meeting Called to order at 1:34 pm on Tuesday, January 24, 2017 by Chairman of the
Board of Commissioners, Gary Savage.
2. Having four Board Members present, a quorum, Mr. Savage thanked and welcomed
everyone to the meeting.
3. Citizens' Forum Opened — No one chose to speak; the Citizens' Forum was closed.
4. Minutes from the December 20, 2016 — Minutes were approved with a motion made by
Mr. Haynes and seconded by Mr. Dangerfield. Passed 4 -0.
5. UNFINISHED BUSINESS: No unfinished business to discuss.
6. NEW BUSINESS:
a. Occupancy Report — All but 2 of the vacancies are completed and have been offered.
10 vacancies. Very few on the 2 and 3 bedroom waiting lists.
b. Financial Report — presented bank statements from PH and Section 8.
c. PHA in need of 2 and 3 bedroom applicants. Flyers were handed out to all Board
Members and visitors.
d. SEMAP — the PHA scored 100 — High Performer for FYE 6/30/2016.
e. Auditor will be here February 1 -3, 2017 to audit FYE 7/1/2015 through 6/30/2016.
7. RESOLUTIONS:
2016 -003. Changes to the Admin Plan Motion to approve made by Ms. Cherry and
seconded by Mr. Dangerfield, passed 4 -0.
2016 -004. Changes to A &O Policy Motion to approve made by Mr. Haynes and
seconded by Mr. Dangerfield, passed 4 -0.
2016 -005. Smoke Free Policy Motion to approve made by Mr. Haynes
with no second made. Policy was not approved by the Board of Commissioners.
2016 -006. Disposition of Grasshopper Lawnmower Motion to approve made by
Mr. Dangerfield and seconded by Mr. Haynes, passed 4 -0. (With a minimum bid of
$1,500 per the Board of Commissioners)
2016 -007. Disposition of old/unrepairable appliances Motion to approve made by
Ms. Cherry and seconded by Mr. Dangerfield, passed 4 -0.
8. Board Questions or comments: L)Ms. Cherry asked about the laundry mats. She stated
that a year ago we agreed to open them back up and nothing has been done. Ms. Ruthart
stated that it is still on her "to do" list but no one can be found to provide the machines
and they are expensive. The local distributors don't want to provide them because of the
locations. Ms. Cherry stated that it needs to be done. 2.) Ms. Cherry also asked about a
meter reading class. Ms. Ruthart said that she thought Kelly Crawford had already done
that. Ms. Cherry suggested that flyers be handed out. 3.) Ms. Cherry also brought up the
fact that Ms. Hughes can't still be on the Resident Council. Ms. Ruthart and Mr.
Dangerfield explained that she is no longer on the Resident Council. There are now 2
new members serving on the Resident Council which makes a total of 4. Ms. Cherry
asked for copies of the guidelines for the Resident Council. Ms. Ruthart told her she
would get them to her. 4.) Ms. Cherry brought up the mold problems at Booker T. Ms.
Cherry asked if the maintenance men went to Booker T to check for mold. Ms. Ruthart
explained that yes every unit was inspected. Ms. Cherry said that some people have come
to her and told her there was mold in their unit on the ceiling and part of the wall. Ms.
Cherry asked for the final report where the mold repair was done. Ms. Ruthart told her
she would get her a copy of that report. Ms. Snow stated that we are repairing the
mold/mildew problems by HUD standards. Ms. Ruthart asked Ms. Cherry if she would
like to share the unit numbers of the ones with the problems and Ms. Cherry stated that
she would not.
9. No further business or questions, a motion for adjournment was made by Mr.
Dangerfield and seconded by Ms. Cherry. Motion passed 4 -0. The meeting was
adjourned at 2:32 pm.
APPROVED THIS day of 92017.
Sally Ruthart, Secretary
Gary Savage, Chairman
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