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08/16/2016 MINUTESHOUSING AUTHORITY OF THE CITY OF PARIS REG ULAR MEETING BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF August 16, 2016 Present at the Meeting: Gary Savage — Chairman of the Board of Commissioners TK Haynes — Vice Chairman of the Board of Commissioners Brenda Cherry — Commissioner of the Board of Commissioners Dewayne Dangerfield — Commissioner of the Board of Commissioners Cassandra Hearn — Commissioner of the Board of Commissioners Sally Ruthart — Executive Director Patricia Pridemore — Program Manager/PHA Sharon Reynerson — Guest — Lone Star Legal Aid Attorney Chris McGreal — Guest — Lone Star Legal Aid Assistant Brent Higgins - Guest — Lone Star Legal Aid Assistant 1. Meeting Called to order at 12:35 pm on Tuesday, August 16, 2016 by Chairman of the Board of Commissioners, Gary Savage. 2. Having all five Board Members present, a quorum, Mr. Savage thanked and welcomed everyone to the meeting. 3. Patricia Pridemore swore in Gary Savage. The new member (Mr. Haynes) and the reappointed member (Mr. Dangerfield) were sworn in at the City of Paris. 4. Election of Chairman and Vice Chairman was as follows: Ms. Hearn nominated Gary Savage as Chairman and Dewayne Dangerfield seconded the motion. Motion passed 5 -0. Ms. Hearn nominated TK Haynes as Vice Chairman and Dewayne Dangerfield seconded the motion. Motion passed 5 -0. 5. Citizens' Forum Opened — No one chose to speak so the Citizens' Forum was closed. 6. Minutes from the June 21, 2016 — Ms. Cherry had questions regarding the minutes. Ms. Cherry stated that Ms. Cotton came and made her statement and the Board was to discuss her case and nothing was discussed. Ms. Cherry also stated that at the last meeting the Board discussed getting a Company to test the mold and there was nothing in the minutes about that subject. There was a discussion regarding specific matters of Ms. Cotton's discussion that needed to be brought in front of the Board. Mr. Haynes asked Ms. Cherry for specific items to be discussed regarding Ms. Cotton's issues. Ms. Cherry stated that her concern was of the house that Ms. Cotton moved out of being in disrepair and that the Housing Authority would move someone else in that same house. Mrs. Ruthart told Ms. Cherry that this house would not be placed on the Section 8 Program again. Ms. Cherry asked if the landlord would still be on the Section 8 Program and Mrs. Ruthart stated that she was not sure if the landlord had other houses on the program or not. Ms. Cherry was also concerned about Ms. Cotton finding houses and them not being approved by the Housing Authority. Mrs. Pridemore explained that it was because of the 40% HUD rule — that a tenant's share of the rent cannot be more than 40% of their income. Mrs. Ruthart asked if that still needs to be placed on the next agenda and Ms. Cherry stated no that her questions were answered. Mr. Haynes stated that if a Board Commissioner wants something placed on the next agenda, he /she need to state that in the meeting. Minutes were approved with a motion made by Dewayne Dangerfield and seconded by Cassandra Hearn. Passed 5 -0. 7. UNFINISHED BUSINESS: Bed Bug Addendum and charges were discussed and the Board decided to add it to next month's agenda as a discussion item under Unfinished Business. Ms. Cherry stated that what we are doing is not working and the tenants can't afford $300 every time their apartment is treated. Mr. Dangerfield stated that he goes to the Dollar Store and Valley Feed Mill and buys chemicals every month and he does not have them anymore. Mr. Haynes asked if there is a large problem with bed bugs. Mrs. Ruthart stated yes. Mrs. Ruuthart asked for suggestions because the PHA is fighting a losing battle. Mrs. Ruthart also told the Board that as a unit becomes vacant, the PHA is heat treating it for precaution. The PHA will try the chemical that Mr. Dangerfield has suggested. Ms. Cherry asked that the Board table the discussion until the next meeting and place it on the agenda again as a discussion item. 8. NEW BUSINESS: a. Occupancy Report — 9 vacancies in PH — 3 in make ready status. b. Financial Report — Year end data has not been completed but will be included in next month's report. c. Resident Council Memorandum of Agreement — Check for $2300 was given to Resident Council and MOA was signed. Mr. Savage asked what that money is used for and Mr. Dangerfield explained that it is used for Kid's Program, Christmas Party, etc. 9. RESOLUTIONS: 2016 -001. SEMAP - Motion made by Mr. Haynes and seconded by Mr. Dangerfield. Passed 5 -0. 10. Board Questions or comments: Mold Study was discussed. The PHA has almost completed the mold inspections of all the units. Mrs. Ruthart will have a report of what needs to be corrected after the inspections are completed. Ms. Cherry asked to see the reports after they are done. Ms. Hearn asked about having a company with a machine that measures the percentages of mold in the units. She also stated that it was costly. Ms. Cherry stated that a company tested one unit at George Wright and stated that it was toxic mold but nothing had been done about it. The Board decided to add it to next month's agenda. Mr. Savage suggested using a Court Reporter /Stenographer at the meetings for "Verbatim Minutes" was discussed and the Board decided to add it to next month's agenda. Mrs. Ruthart was directed to look at costs. 11. No further business or questions, a motion for adjournment from Mr. Haynes and seconded by Ms. Hearn. Motion passed 5 -0. The meeting was adjourned at 1:42 pm. 2 APPROVED THIS day of 52016. Gary Savage, Chairman Sally Ruthart, Secretary