09/20/2016 MINUTESHOUSING AUTHORITY OF THE CITY OF PARIS
REGULAR MEETING
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
MINUTES OF September 20, 2016
Present at the Meeting:
Gary Savage — Chairman of the Board of Commissioners
TK Haynes — Vice Chairman of the Board of Commissioners
Brenda Cherry — Commissioner of the Board of Commissioners
Dewayne Dangerfield — Commissioner of the Board of Commissioners
Cassandra Hearn — Commissioner of the Board of Commissioners
Sally Ruthart — Executive Director
Patricia Pridemore — Program Manager/PHA
Kim Snow - Inspector
Sharon Reynerson — Guest — Lone Star Legal Aid Attorney
Chris McGreal — Guest — Lone Star Legal Aid Assistant
Brent Higgins - Guest — Lone Star Legal Aid Assistant
1. Meeting Called to order at 12:32 pm on Tuesday, September 20, 2016 by Chairman of
the Board of Commissioners, Gary Savage.
2. Having all five Board Members present, a quorum, Mr. Savage thanked and welcomed
everyone to the meeting.
3. Citizens' Forum Opened — No one chose to speak; the Citizens' Forum was closed.
4. Minutes from the August 16, 2016 — Minutes were approved with a motion made by
Mr. Haynes and seconded by Dewayne Dangerfield. Passed 5 -0.
5. UNFINISHED BUSINESS:
A. Discussion of Possible Amendment to Bed Bug Addendum — There was a
discussion about the Bed Bug Policy and Procedures. A motion was made
by Ms. Cherry to remove the $300 charge for multiple treatments. It was
seconded by Mr. Dangerfield. The vote was 2 (Cherry & Dangerfield) for
and 3 (Haynes, Hearn, and Savage) against the motion. Motion did not
pass.
B. Discussion of Possible Hiring of Stenographer for Board Meetings — 2 quotes
were received by Mrs. Ruthart ranging from $300 to $1000 for a
stenographer to transcribe the Board Meetings. The discussion brought the
conclusion that a stenographer would be too expensive. Ms. Hearn
suggested that we check into other recording devices such as videos and
recording software that would transcribe the meetings. Mrs. Ruthart
agreed to check in to these devices.
C. Discussion of Possible Mold Study — The Board wants to find a Company to
evaluate the mold problem, find the cause, and give treatment
requirements to remove it and prevent it from reoccurring. Mrs. Ruthart
was advised to find a reliable company and prepare a report for the next
Board Meeting.
6. NEW BUSINESS:
a. Occupancy Report — 7 vacancies in PH — 2 offered and 5 in make ready status.
b. Make Ready Status — extra unit inspections, Railroad Commission Inspection, and
TML Gas Master Meter Inspection has caused the Maintenance Staff to fall behind on the
Make Ready's of vacant units.
c. Financial Report — Year end financials were presented to the Board. Only the 2016
CFP remains. The other CFP's have been closed out.
7. RESOLUTIONS:
2016 -002. FMR's - Motion made by Ms. Hearn and seconded by Mr.
Dangerfield. Passed 5 -0.
8. Board Questions or comments: Mrs. Ruthart stated that Mr. Haynes mentioned before
the meeting that if a Board Member has anything to add to the next month's agenda that
this would be the place to do that. Next month's agenda will include the continuation of
the Mold Study and the Recording Equipment for the Board Meetings. No one had
anything else to add.
9. No further business or questions, a motion for adjournment was made by Mr. Haynes
and seconded by Mr. Dangerfield. Motion passed 5 -0. The meeting was adjourned at 1:30
pm.
APPROVED THIS day of 92016.
Sally Ruthart, Secretary
Gary Savage, Chairman
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