12/20/2016 MINUTESHOUSING AUTHORITY OF THE CITY OF PARIS
REGULAR MEETING
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
MINUTES OF December 20, 2016
Present at the Meeting:
TK Haynes — Vice Chairman of the Board of Commissioners
Brenda Cherry — Commissioner of the Board of Commissioners
Dewayne Dangerfield — Commissioner of the Board of Commissioners
Cassandra Hearn — Commissioner of the Board of Commissioners
Sally Ruthart — Executive Director
Patricia Pridemore — Program Manager/PHA
Kim Snow - Inspector
1. Meeting Called to order at 12:28 pm on Tuesday, December 20, 2016 by Vice
Chairman of the Board of Commissioners, TK Haynes.
2. Having four Board Members present, a quorum, Mr. Haynes thanked and welcomed
everyone to the meeting.
3. Citizens' Forum Opened — No one chose to speak; the Citizens' Forum was closed.
4. Minutes from the November 15, 2016 — Minutes were approved with a motion made by
Ms. Cherry and seconded by Dewayne Dangerfield. Passed 4 -0.
5. UNFINISHED BUSINESS:
A. 2010 Mold Report from 413 George Wright Homes — Ms. Cherry stated that
on the old report it was mentioned that the window installment was a problem and
there was no mention of windows in the new report. Ms. Cherry stated that her
concern was that this mold problem would not go away by itself and to make sure
that it was taken care of. Ms. Ruthart explained that after reading the report that
she talked to the Maintenance Supervisor and the Contractor and assured the
Board that all of this will be taken care of with the complete gutting of this
apartment. Ms. Ruthart also explained that this old report said there was a
problem with "the replacement windows ". Ms. Cherry was concerned that if the
windows are not replaced and the mold reappears what would happen then. Ms.
Ruthart read from the report that it stated the only way to find all fungal growth is
to demolish the building. Mr. Haynes noted that the weather we are having right
now creates moisture on windows. Ms. Ruthart stated that the PHA is going to do
all it can to solve this problem. Ms. Ruthart stated if that happened again, the
PHA would look into replacing the windows. The PHA will have 413 George
Wright retested after the remodel.
B. Cassandra Hearn to discuss after school program — Ms. Hearn was concerned
as to why the PHA is not doing an after school program. Ms. Ruthart explained
that due to lack of participation it was not being done anymore. Ms. Ruthart
explained that if someone was willing to do an after school program that it was
welcomed. Ms. Ruthart also told the Board that there was an after school program
being done by other programs at the elementary schools. Ms. Cherry stated that
the problem with that is that transportation home for the children could be a
problem. Ms. Ruthart explained that any suggestions or help with that would be
welcomed.
6. NEW BUSINESS:
a. Occupancy Report — 9 vacancies in PH — 2 offered, 2 accepted, and 4 in make ready
status.
b. Financial Report — Vacancy reports, demographics, and waiting list reports were
presented. Graphs for Section 8 & Public Housing financial data presented. No one on the
PH - 3 bedroom waiting list and the PHA will distribute flyers to try to attract applicants.
PHA received over 200 applicants when the Section 8 waiting list was opened on
11/16/2016. Section 8 is currently spending 111% of HUD funding.
c. Longevity Bonuses for Employees — 2015 Longevity Bonus was $5200. It is more this
year because we were looking for 2 maintenance men and the executive director was not
included in 2015. Ms. Cherry did not agree with giving employees bonuses when there is
not enough money for repairs and there are tenants being charged for bedbug treatments.
There was a motion made by TK Haynes to approve the Longevity Bonuses and a second
was made by Cassandra Hearn. Motion passed 3 to 1.
d. Social Service Coordinator's letter to residents regarding Resident Council vacancies
was handed out to all tenants with the December Calendar and Newsletter. Ms. Cherry
asked how will they know when to nominate people. Ms. Ruthart read the last paragraph
of the letter and stated that this letter says that. Ms. Cherry stated that there is not a
specific date. Ms. Ruthart stated that the PHA will make a form that will be shorter and
hand it out with the January Calendar and Newsletter.
e. Posting of changes to A &O Policy and Admin Policy will be posted on Thursday on
the PHA bulletin board. January's Board Meeting will be held on January 24th instead of
the 3rd Tuesday in order to get these policies in the next Board meeting since they have to
be posted for 30 days.
7. RESOLUTIONS: NONE
8. Board Questions or comments: Ms. Cherry asked if Ms. Hughes was still on the
Resident Council. Mr. Dangerfield stated that yes she is still on the Council. Ms. Cherry
stated that she is in a nursing home and very sick. Mr. Dangerfield stated that we are
trying to get people on the council and they just won't do it. Ms. Cherry asked how many
members they have now that votes. Mr. Dangerfield stated 3 at the moment. Mr.
Dangerfield stated that they have asked many people and they have too much on their
plate right now and don't want to be on the council right now. Ms. Cherry stated that
everybody does not know about it. Ms. Cherry brought up the "bedbug charge" and stated
that if there are not the right numbers of people on the resident council that the residents
are not being represented correctly like voting on the bedbug policy. Mr. Dangerfield
reiterated that the tenants won't even show up to the meetings and that it is hard to get
participation. There was a long discussion regarding participation. The PHA will send out
a nomination form with the January Newsletter and calendar.
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9. No further business or questions, a motion for adjournment was made by Mr.
Dangerfield and seconded by Ms. Cherry. Motion passed 4 -0. The meeting was
adjourned at 1:33 pm.
APPROVED THIS day of , 2016.
Sally Ruthart, Secretary
Gary Savage, Chairman
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