07/21/2015 MINUTESHOUSING AUTHORITY OF THE CITY OF PARIS
REG ULAR MEETING
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
MINUTES OF July 21, 2015
Present at the Meeting:
Gary Savage — Vice Chairman of the Board of Commissioners
Dewayne Dangerfield — Commissioner of the Board of Commissioners
Brenda Cherry — Commissioner of the Board of Commissioners
Cassandra Hearn — Commissioner of the Board of Commissioners
Joe McCarthy — Hearing Officer
Denny R. Head — Former Executive Director
Sally Ruthart — Executive Director
Patricia Pridemore — Program Manager
Elizabeth Brooks — Finance Manager
Kelly Crawford - Social Service Coordinator
Meeting Called to order at 12:39 pm on Tuesday, July 21, 2015 by Vice Chairman of the
Board of Commissioners, Gary Savage.
Having four Board Members present, a quorum, Mr. Savage thanked and welcomed
everyone to the meeting.
Election of Officers was moved down on agenda due to Ms. Braswell not in attendance
and considering she might be late to the meeting.
Minutes from the May 19, 2015 Minutes stood as read after a question from Ms. Cherry
regarding the "on again — off again" REAC Inspection and HUD's use of our prior REAC
Inspection. Mrs. Ruthart explained that the REAC inspection has been scheduled and
rescheduled and now is set for August 10`x', 2015. The score from the last REAC
inspection will be used for the FYE 6/30/2015 due to the fact that REAC is supposed to
be done before the FYE; therefore, this REAC inspection on August 10th will be used to
score FYE 6/30/2016 - with a Motion from Dewayne Dangerfield and Seconded by
Brenda Cherry - Passed 4 -0.
Director's Report was as follows:
Occupancy Report — 8 vacancies — 3 in make ready process and 5 offerred of which 3
have been accepted. Waiting List — One bedroom — 35 applicants, Two bedroom — 14
applicants, Three bedroom — 3 applicants, and Four bedroom — 0 applicants = Total 52
applicants. There are 52 applicants on the Section 8 Waiting List. Mrs. Ruthart handed
out flyers to all Board Members and asked them to post them in various locations if they
had the opportunity looking for 2 and 3 bedroom applicants.
Financial Report — Mrs. Ruthart reviewed checking accounts - Public Housing with
$645K and Section 8 with $406K as of June 30, 2015; and the Management account has
$544.54 which is PHA money not HUD monies (vending machines, etc.).
REAC Inspection — Is scheduled for August 10th, 2015. Maintenance men are steadily
working on grounds and units to correct all possible problems.
5 Year Plan has been approved by HUD.
New Security system is in place with 24 cameras at the George Wright Homes property.
LD Ruthart will be running and in charge of the system. Ms. Cherry asked if there are
cameras at the Booker T Washington Homes location and Mrs. Ruthart answered not yet,
but hopefully soon.
PHA has gone out for a painting contract to paint exterior of all Jackson Court Units (25).
The bid opening is on Monday, July 27, 2015 at 1:00 p.m.
TML coverage agreement is for employee's healthcare that will be effective October 1,
2015 which the Chairman has to sign. Requires no board approval just signature.
Memorandum of Understanding between the PHA and Resident Council — Annually $25
per unit is allocated for resident services. Calculated based on occupied units at the time
of the budget (PHA had 3 vacancies) and the Resident Council receives $10 per occupied
unit to fund the Resident Council expenditures. Ms. Cherry asked who the resident
council is? Kelly Crawford explained the Resident Council Members as Mary Ruth
Hughes — President, Dewayne Dangerfield — Vice President, Shirley Davis, and Vickie
Patterson, and Kelly Crawford is the Social Service Coordinator who coordinates with
the council for services for the tenants. Ms. Hearn asked if all the council members reside
in Public Housing. Mrs. Crawford explained that all members are tenants of the PHA.
Mr. Gary Savage presented the Resident Council with a check for $2312.00 for the FYE
2016. Mr. Savage thanked Mr. Dangerfield for all the work the Resident Council does
and presented him the check.
Nominations for Chairman and Vice Chairman were opened to the Board. Dewayne
Dangerfield made a nomination for Gary Savage as Chairman which was seconded by
Ms. Cherry and passed 4 -0. Mr. Dangerfield nominated Brenda Cherry for Vice
Chairman which was seconded by Cassandra Hearn and passed 4 -0.
Resolution 2015 -001 Disposition of old appliances - Motion to accept made by Gary
Savage and seconded by Cassandra Hearn which passed 4 -0
Resolution 2015 -002 Changes to Schedule of Tenant Charges — Motion to accept made
by Dewayne Dangerfield and seconded by Brenda Cherry which
passed 4 -0
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Question was asked by Brenda Cherry if other bids were taken for
lower prices on the glass. Mrs. Ruthart explained that Benny
Goforth does check other vendors' prices on a regular basis. Mr.
Savage asked if we knew what the reason was for the major
increase in the glass and Mr. Head explained that it has been this
way for a while, but we just realized the costs of the repair was
lower than the PHA charged the tenant.
Ms. Cherry asked if the appliances on the Disposition were already
gone and Mrs. Ruthart explained that they have not been disposed
of because PHA needs Board approval to dispose of them and are
currently in storage.
No further business or questions, a motion for adjournment from Dewayne Dangerfield
and seconded by Gary Savage. Motion passed 4 -0. The meeting was adjourned at 1:02
pm.
APPROVED THIS day of , 2015
Gary Savage, Chairman
Sally Ruthart, Executive Director