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05 - COUNCIL MINUTES OF FEBRUARY 27, 2017Item No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS February 27, 2017 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, February 27, 2017, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Billie Lancaster; Aaron Jenkins; Billy Trenado; Steve Clifford; and Cleonne Drake City Staff: John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Carla Easton, City Engineer; - Larry Wright, Fire Chief; Bob Hundley Police Chief; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; Jerry McDaniel, Public Works Director; Clyde Crews, Fire Marshal; Priscilla McAnally, Library Director; and Alan Efrussy, Planning Director Absent: Council Member: Matt Frierson Opening Agenda 41 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Chaplain Bob Seal gave the invocation. 3. Pledge of Allegiance. Council Member Lancaster led the pledge. 4. Citizens' Forum. Bill Strathern, 4905 Trails End, Lamar County Republican Chair — he commended the City Council in their efforts for improving PEDC. Mr. Strathem spoke in support of opening membership to Lamar County residents, citing this would broaden their base of the selection process. He reminded Council that the primary function of PEDC was to create new jobs and retain the current jobs. Mr. Strathern explained to Council they had a fiduciary and moral obligation to the citizens. Regular Council Meeting February 27, 2017 Page 2 Lawrence Malone, 20084 FM 1497, Lamar County Commissioner for Precinct One — he supported allowing Lamar County residents serve on the PEDC Board. Ronnie Bass, 3717 CR 32500, Lamar County Commission for Precinct Three — he also spoke in support of allowing Lamar County residents serve on the PEDC Board and said hopefully with the City and County working together, they could spur industry growth and keep the tax rate low. Consent Agenda Mayor Hashmi inquired of Council Members if they wished to pull any items from the consent agenda for discussion. Council Member Lancaster said she would like to discuss item 11 and asked City Manager John Godwin about the criteria for selection of the sections of sidewalks to be redone. Mr. Godwin said the quality of the sidewalk surface and foot traffic. Following additional discussion, a Motion to approve the consent agenda was made by Council Member Lancaster and seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. 5. Approve minutes from the meeting on February 13, 2017. 6. Receive reports and /or minutes from the following boards, commissions, and committees: a. Airport Advisory Board (11 -17 -2016 & 1 -19 -2017) b. Main Street Advisory Board (1 -10 -2017) c. Historic Preservation Commission (1 -11 -2017) d. Paris Public Library Advisory Board (1 -18- 2017)`` e. Paris Economic Development Corporation (1 -19 -2017) n , 7. Receive January monthly financial report. Receive January drainage report. 9. Receive demolition and code enforcement activity reports. 10. Accept the bid and award the contract for the purchase of roadway materials to the lowest responsible(s) for the twelve month period beginning April 1, 2017. 11. Authorize the city manager to execute a contract with Richard Drake Construction Company, LP, in the amount of $144,109.90, for the 2016 Downtown Sidewalk Improvements Project. 12. Approve adoption of the Quality Assurance Program for projects funded by the Local Government Projects Program administered by TxDOT. 13. Approve RESOLUTION NO. 2017 -015: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS ADOPTING THE 2017 LAMAR COUNTY Regular Council Meeting February 27, 2017 Page 3 MITIGATION PLAN; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Regular Agenda 14. Discuss and act on expansion of the Paris Economic Development Corporation Board's membership to include Lamar County residents. Discuss and act on RESOLUTION NO. 2017 -016: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; AMENDING THE BYLAWS OF THE PARIS ECONOMIC DEVELOPMENT CORPORATION; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mayor Hashmi said he placed this item on the agenda and he felt residents of the city and residents of the county were all of one community. He said Lamar County residents pay sales tax in Paris. Mayor Hashmi also said in the past the County and City had not worked together very well and maybe this would be a good step in that direction. He favored opening up the PEDC membership to include Lamar County residents. Council Member Drake inquired if membership would be limited to a certain number of residents from the County. Mayor Hashmi said he did not think they should do that, because it might prohibit the most qualified candidates from being selected. Council Member Drake agreed and said this would be a benefit for the community. Council Member Clifford confirmed that the City Council would retain control over the PEDC and stated this move would improve city /county relationships and expand the applicant pool. Council Members Trenado, Jenkins and Lancaster were in favor of expanding membership to Lamar County residents. A* A Motion to amend the PEDC's Bylaws to include Lamar County residents on the PEDC Board was made by Mayor Hashmi and seconded by Council Member Clifford. Motion carried, 6 ayes — 0 nays. za'; 15. Discuss and act on ORDINANCE NO. 2017 -007: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING CHAPTER 5, "ANIMALS AND FOWL," SECTION 5- 3(b)(2) "ANIMAL CONTROL," OF THE CITY OF PARIS, TEXAS TO PROVIDE FOR COLLECTION OF A FEE FOR THE ADMINISTRATION OF A KENNEL COUGH VACCINATION IN CERTAIN INSTANCES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SAVINGS CLAUSE, A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. Chief Hundley said approval of this ordinance would allow for the Lamar County Humane Association to be reimbursed for the kennel cough vaccination when an owner reclaims their dog from the shelter. A Motion to approve this item was made by Council Member Lancaster and seconded by Council Member Drake. Motion carried, 6 ayes — 0 nays. Regular Council Meeting February 27, 2017 Page 4 16. Discuss and act on ORDINANCE NO. 2017 -008: AN ORDINANCE OF THE CITY OF PARIS, TEXAS DECLARING UNOPPOSED CANDIDATES IN CITY COUNCIL DISTRICTS 4, 5 AND 7 FOR THE MAY 6, 2017 GENERAL ELECTION BE ELECTED TO OFFICE; DETERMINING THAT NO GENERAL ELECTION BE HELD IN DISTRICTS 4, 5, AND 7; DIRECTING THAT A COPY OF THIS ORDINANCE BE POSTED AT APPROPRIATE POLLING PLACES; DIRECTING THAT A CERTIFICATE OF ELECTION BE ISSUED TO THE UNOPPOSED CANDIDATES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Clerk Janice Ellis reported that one candidate for each of the three districts made application and had no opponents. Mayor Hashmi confirmed that the bond election would still take place in May and that only the council election was being cancelled. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Drake. Motion carried, 6 ayes — 0 nays. 17. Discuss development practices, procedures, and act on streamlining of itting process. Mayor Hashmi said three months to get a permit was extremely bad and it discouraged people. He said once a city official signed off on the paperwork, that a permit should be issued and the rules should not be changed just because there was a new city employee. Mayor Hashmi also said that people found it difficult to get a permit and did not like to come to the city or come back. He suggested creation of a board to include a council member, the city manager and a resident from that district to hear complaints or issues. Council Member Drake said the only complaint she had received was about the length of time it took to get a permit. Council Member Clifford said he would like to streamline the process to make it quicker, but he did not want to sacrifice safety and public health issues. Council Members Trenado and Jenkins favored streamlining the permitting process. Council Member Lancaster also favored streamlining the permitting process, but only if it does not jeopardize inspections and safety issues. She referenced the Christian in Action fire. Mayor Hashmi pointed out that some of the buildings downtown would cost more to repair to bring into compliance than they were actually worth. Mr. Godwin explained that staff had been meeting over the last several weeks to review the process and procedures, and explained staff needed two things from Council. Mr. Godwin said there was a Building Review Board that had not been active in years and the membership was for people in building trades. He asked City Council to allow the City Clerk to advertise for this board when advertising for the other boards. Mr. Godwin said he would also like to bring new codes forward for adoption. Mayor Hashmi said when adopting new codes that common sense needed to be used. Mr. Godwin said staff would have amendments to go along with the codes. Mayor Hashmi said if the Building Review Board is advertised, there will be no need for an additional committee. Regular Council Meeting February 27, 2017 Page 5 18. Consider approval of a new standard facility lease to be used for city -owned hangars at Cox Field. Mr. Godwin explained the Airport Advisory Board requested to create and consistently enforce a standard lease for city -owned hangars at Cox Field. He said the new lease provided for specific default process for late rental payments, governed the rules in and around the hangars, maintenance and insurance requirements. Mr. Godwin further explained the rental rates would be based on the final actual cost of construction of the new hangar currently being built. Council Member Clifford inquired about the number of people on a waiting list and Mr. Godwin said approximately 20 people. Mr. Godwin said once the cost was determined, he would take it back to the Airport Board and bring it to the City Council. Subject to re- pricing of hangar rental fees, a Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. 19. Convene into Executive Section pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about pending or contemplated litigation and /or on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, as follows: Glatfelter v. City of Paris and Paris Economic Development Corporation, 416 CV 938, Eastern District of Texas, Sherman Division. Mayor Hashmi convened City Council into executive session at 6:07 p.m. 20. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session. X Mayor Hashmi reconvened City Council into open session at 6:25 p.m. 21. Discuss and act on RESOLUTION NO. 2017:017: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS FORGIVING CERTAIN CIVIL PENALTIES ASSESSED AGAINST THE PROPERTY LOCATED AT 104 BONHAM STREET; FINDING A PUBLIC PURPOSE IN SUPPORT OF THE SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Attorney Stephanie Harris informed City Council that between the City Council meeting of February 13, 2017 and the Building and Standards Commission meeting of February 20, 2017, an additional $700.00 in civil penalties and $2.49 in interest accrued. She said if Council wanted to forgive the fines and interest during that time, they would need to approve the action to do so. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Clifford. Motion carried, 6 ayes — 0 nays. Regular Council Meeting February 27, 2017 Page 6 22. Consider and approve future events for City Council and /or City Staff pursuant to Resolution No. 2004 -081. Mayor Hashmi asked Mr. Godwin to coordinate efforts in getting litter picked up around the City and asked that he contact the sheriff and prison warden in an effort to get assistance. 23. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Hashmi and was seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 6:26 p.m. A.J. HASHMI, M.D., MAYOR JANICE ELLIS, CITY CLERK