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06 - MINUTES OF VARIUOS BOARDSItem No. 6 MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS, TEXAS THURSDAY, DECEMBER 15, 2016 12:00 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 12:05 p. m. A. The following members were present: David Hamilton, Marilyn Smith, Louise Hagood and Jerry Haning B. The following members were absent: Deanna Manning C. Also present was Carla Easton, City Engineer; Ashley Fendley, City Staff; Stephanie Harris, City Attorney; Sue Lancaster, City Council. 2. Approval of minutes from previous meetings. (June 21, 2016) Motion was made by Marilyn Smith, seconded by Louise Hagood to approve minutes for the June 21, 2016 meeting. Motion carried 4 -0. 3. Public hearing and consideration of and action on the petition of Sign Installation Group, LLC on behalf of Gary Callaway on Lot 10 & 11, City Block 250, being located at 2350 North Main Street. A. Section 28 -4 (b) (2) of the Sign Ordinance which provides that "The sign area of detached signs shall be limited to one and one -half (I Y2) square feet per front foot of property upon which the same is placed. If the property on which the sign is located has multiple right -of -way frontages, each street frontage shall be counted for purposes of determining detached sign area. A property shall be permitted more than one (1) detached sign, provided no sign shall exceed three hundred (300) square feet in sign area. " The applicant has proposed 311 square feet of detached signage. The maximum allowed per sign ordinance is 300 square feet. The applicant is asking for an additional 11 square foot variance of detached signage. B. Section 28 -4 (b)(3) of the Sign Ordinance which provides that "Detached signs shall not exceed thirty (30) feet in height above the highest adjacent roadway surface. " The applicant has proposed the sign height to be 80 feet. The maximum allowed for the sign height is 30 feet. The applicant is asking for an additional 50 foot variance on the height of the sign. Public hearing was declared open. A. One individual spoke in favor of the petition. Pauline Wright, Fate, Texas, spoke in favor of the petition. Ms. Wright stated that item 3A regarding the sign area is not over the allowable if you do not include the free space around the sign. Ms. Wright further stated that the reasoning behind asking for a 50 foot variance on the sign height is to see the sign over the north interpass. Ms. Wright stated they are open to the idea of requesting a smaller sign height but would prefer the 80 foot sign. Ms. Wright further stated she hopes the board will approve the variances. B. No one spoke in opposition of the petition. Public hearing was declared closed. Motion was made by Louise Hagood failed due to the lack of a second to deny the variance request for item 3A. Motion was made by Jerry Haning, seconded by Marilyn Smith to approve the variance request for item 3A. Vote was 3 -1, in favor with Louise Hagood in opposition. Motion failed due to Zoning Ordinance Section 16 -300 Actions of the Board Item b. that states "The concurring vote of four (4) members of the board shall be necessary to revise any order, requirement, decision or determination of any such administrative official, or to decide in favor of the applicant on any matter upon which it is required to pass under this ordinance or to affect any variance in said ordinance. Motion was made by Louise Hagood, seconded by David Hamilton to deny the variance request for item 3B. Motion carried 4 -0. 4. Meeting adjourned at 12:20 p.m. APPROVED THE 5TH DAY OF JANUARY MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS, TEXAS THURSDAY, JANUARY 5, 2017 12:00 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 12: 00 p. m. A. The following members were present: David Hamilton, Marilyn Smith, Louise Hagood and Jerry Haning B. The following members were absent: Deanna Manning C. Also present was Carla Easton, City Engineer; Ashley Fendley, City Staff; Stephanie Harris, City Attorney; Sue Lancaster, City Council. 2. Approval of minutes from previous meetings. (December 15, 2016) Motion was made by Louise Hagood, seconded by Marilyn Smith to approve minutes for the December 15, 2016 meeting, with corrections. Motion carried 4 -0. 3. Public hearing and consideration of and action on the petition of Michael and Kenda Pickering on Lot 1, Block A, of the MK Properties Addition CB 286 being located at the corner of E. Price and 27th Street N. E. A. Section 9 -501 (2) of the Zoning Ordinance which provides that "The minimum frontage setback for a commercial development in a General Retail District (GR) is 20 feet. " The applicant is asking for a 13 foot setback, which is a 7 foot variance. Public hearing was declared open. Carla Easton, City Engineer reviewed the variance request with the board members. A. One individual spoke in favor of the petition. Michael Pickering, Paris, Texas, spoke in favor of the petition. Mr. Pickering stated he is requesting the 7 foot variance due to an existing sewer line on the east side of the proposed building site. Mr. Pickering stated that this shift in the building would not create any issues at the corner of E. Price and 27`l' Street N.E. Mr. Pickering further stated he hopes the board will approve this variance so that he can move forward with his development. B. No one spoke in opposition of the petition. Public hearing was declared closed. Motion was made by Jerry Haning, seconded by Louise Hagood to approve the variance request for item 3A. Motion carried 4 -0. 4. Public hearing and consideration of and action on the petition of Michael Rhodes on Lot IIA, City Block 257B, being located at 2531 Pine Bluff Street. A. Section 9 -102 (1) of the Zoning Ordinance which provides that "The minimum lot area for a residential home in Single Family Dwelling District No. 2 (SF -2) be 7,500 square feet. " The applicant is proposing to subdivide the existing lot into two lots having 5,824 Square Feet to 5,824 Square Feet respectively. A variance for 1,676 Square Feet is requested for the lots. B. Section 9- 301(1) of the Zoning Ordinance which provides that "The minimum lot depth for a residential home in Single Family Dwelling District No. 2 (SF -2) be 100 feet deep. " The applicant's property is 91 feet deep. The applicant is asking for a 9 foot variance for the lot depth. Proposed lots would be 91 feet deep. Public hearing was declared open. Carla Easton, City Engineer reviewed the variance request with the board members. A. Three individuals spoke in favor of the petition. Wendell Moore, Paris, Texas, spoke in favor of the petition. Mr. Moore stated he is the surveyor on this project. Mr. Moore stated that the applicant has hired him to plat the property into two lots. Mr. Moore stated that the applicant is proposing to construct two homes on these lots. Mr. Moore further stated he wishes the board would approve these variance requests. Gary Brown, Paris, Texas, spoke in favor of the petition. Mr. Brown stated that this project would be great and would enhance the neighborhood. Mr. Brown further stated that he believes the board should approve the variance requests. John Saunders, Paris, Texas, spoke in favor of the petition. Mr. Saunders stated he would be the contractor on the job. Mr. Saunders further stated Mr. Rhodes wants to build two homes that would match the house across the street. Mr. Saunders further stated this would be a good development in this neighborhood and hopes the board approves the request. B. No one spoke in opposition of the petition. Public hearing was declared closed. Motion was made by Jerry Haning, seconded by Marilyn Smith to approve the variance request for item 4A. Vote was 3 -1, in favor with Louise Hagood in opposition. Motion failed due to Zoning Ordinance Section 16 -300 Actions of the Board Item b. that states "The concurring vote of four (4) members of the board shall be necessary to revise any order, requirement, decision or determination of any such administrative official, or to decide in favor of the applicant on any matter upon which it is required to pass under this ordinance or to affect any variance in said ordinance. Motion was made by Marilyn Smith, seconded by Jerry Haning to approve the variance request for item 4B. Vote was 3 -1, in favor with Louise Hagood in opposition. Motion failed due to Zoning Ordinance Section 16 -300 Actions of the Board Item b. that states "The concurring vote of four (4) members of the board shall be necessary to revise any order, requirement, decision or determination of any such administrative official, or to decide in favor of the applicant on any matter upon which it is required to pass under this ordinance or to affect any variance in said ordinance. S. Meeting adjourned at 12:29 p.m. APPROVED THE 21 ST DAY OF FEBRUAF MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS, TEXAS THURSDAY, JANUARY 19, 2017 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 12: 00 p. m. A. The following members were present: David Hamilton, Louise Hagood, Jerry Haning and Chris Fitzgerald (Alternate Board Member) B. The following members were absent: Deanna Manning and Marilyn Smith C. Also present was Carla Easton, City Engineer; Ashley Fendley, City Staff; Stephanie Harris, City Attorney; Sue Lancaster, City Council. 2. Public hearing and consideration of and action on the petition of Sign Installation Group, LLC on behalf of Gary Callaway on Lot 10 & 11, City Block 250, being located at 2350 North Main Street. A. Section 28 -4 (b)(3) of the Sign Ordinance which provides that "Detached signs shall not exceed thirty (30) feet in height above the highest adjacent roadway surface. " The applicant has proposed the sign height to be 50 feet. The maximum allowed for the sign height is 30 feet. The applicant is asking for an additional 20 foot variance on the height of the sign. Public hearing was declared open. A. No one spoke in favor of the petition. B. No one spoke in opposition of the petition. Motion was made by David Hamilton, seconded by Jerry Harting to table the variance request until the next Board of Adjustment meeting. Motion carried 4 -0. 3. Public hearing and consideration of and action on the petition of Dale Wood on Lot 22, Block A, of the College Addition, being located at 2412 West Austin Street. A. Section 9- 201(1) of the Zoning Ordinance which provides that "The minimum lot width for a residential home in Single Family Dwelling District No. 2 (SF -2) be 60 feet wide. " The applicant's property is 50 feet wide. The applicant is asking for a 10 foot variance for the lot width. Public hearing was declared open. A. No one spoke in favor of the petition. B. No one spoke in opposition of the petition. Motion was made by David Hamilton, seconded by Louise Hagood to table the variance request until the next Board of Adjustment meeting. Motion carried 4 -0. 4. Meeting adjourned at 12:04 p.m. APPROVED THE 21s' DAY OF FEBRUAF MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS, TEXAS TUESDAY, FEBRUARY 21, 2017 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 12: 00 p. m. A. The following members were present: David Hamilton, Louise Hagood, Jerry Haning, Marilyn Smith and Chris Fitzgerald (Alternate Board Member) B. The following members were absent: Deanna Manning C. Also present was Carla Easton, City Engineer; Ashley Fendley, City Staff, Stephanie Harris, City Attorney; Sue Lancaster, City Council; Mihir "Mark" Pankaj, Alternate Board Member; and concerned citizens. 2. Approval of minutes from previous meetings. (January 5, 2017; January 19, 2017) Motion was made by Marilyn Smith, seconded by Jerry Haning to approve minutes for the January 5, 2017 and January 19, 2017 meetings, with corrections. Motion carried 5 -0. 3. Public hearing and consideration of and action on the petition of Sign Installation Group, LLC on behalf of Gary Callaway on Lot 10 & 11, City Block 250, being located at 2350 North Main Street. Section 28 -4 (b)(3) of the Sign Ordinance which provides that "Detached signs shall not exceed thirty (30) feet in height above the highest adjacent roadway surface. " The applicant has proposed the sign height to be 50 feet. The maximum allowed for the sign height is 30 feet. The applicant is asking for an additional 20 foot variance on the height of the sign. Public hearing was declared open. A. One individual spoke in favor of the petition. Heather Rowell representative from Sign Installation Group of Fate, Texas, spoke in favor of the petition. Ms. Rowell stated that the reasoning behind asking for a 20 foot variance on the sign height is to see the sign from the north loop. Ms. Rowell stated their hardship would be visibility from the North of Loop 286. Ms. Rowell further stated she hopes the board will approve the variance. B. No one spoke in opposition of the petition. Public hearing was declared closed. Motion was made by Louise Hagood to deny the variance request. Motion died for a lack of a second. Motion was made by Chris Fitzgerald, seconded by Marilyn Smith to approve the variance request. Motion carried 4 -1, with Louise Hagood in opposition. 4. Public hearing and consideration of and action on the petition of Dale Wood on Lot 22, Block A, of the College Addition, being located at 2412 West Austin Street. Section 9- 201(1) of the Zoning Ordinance which provides that "The minimum lot width for a residential home in Single Family Dwelling District No. 2 (SF -2) be 60 feet wide. " The applicant's property is 50 feet wide. The applicant is asking for a 10 foot variance for the lot width. Public hearing was declared open. A. One individual spoke in favor of the petition. Dale Wood, 1409 CR 45600 Blossom, Texas, spoke in favor of the petition. Mr. Wood stated that his disabled son lives in the house located at 2412 West Austin Street and it is in extremely bad condition. Mr. Wood stated he wants to build a 600 square foot home on the property at 2412 West Austin Street. Mr. Wood further stated that the lot width is 50 feet and if he removes the existing structure he will not comply with the ordinance to reconstruct. Mr. Wood stated he hopes the board will grant a variance on the lot width to reconstruct a home for his son. B. No one spoke in opposition of the petition. Public hearing was declared closed. Motion was made by Jerry Haning, seconded by Louise Hagood to approve the variance request. Motion carried 5 -0. 5. Public hearing and consideration of and action on the petition of Harrison, Walker & Harper on behalf of Perry's Off the Square on Lot 2, City Block 178 -A, being located at 208 South Main Street. Section 28 -19 (1), (2) and (3) of the Sign Ordinance which provides that "Sign finish materials shall be one (1) of the following: (1) Painted, vinyl- coated, or enameled metal; (2) Carved relief in stone or cast stone; and (3) Wood or carved wood which is painted or sealed. " The applicant is asking to install banners fabricated from 1000x1000 scrim -woven heavy- duty blackout banners vinyl. 6 Public hearing and consideration of and action on the petition of Harrison, Walker & Harper on behalf of Perry's Off the Square on Lot 2, City Block 178 -A, being located at 208 South Main Street. Section 28 -24 (b) of the Sign Ordinance which provides that "Banner signs. Banner signs shall be permitted in the downtown historic district and shall not require a certificate of appropriateness. One (1) banner sign with a sign area no larger than fifty (50) square feet is permitted for a maximum time period of thirty (30) consecutive days up to five (5) times per calendar year per building. " The applicant is asking to install banners as a permanent sign. Public hearing was declared open for item 5 and 6 together. A. Two individuals spoke in favor of the petition. Alex Putnam representative of Harrison, Walker & Harper of Paris, Texas, spoke in favor of the petition. Mrs. Putnam stated that Perry's Off the Square sets back off the road and does not have great visibility. Mrs. Putnam stated they are trying to install banners on existing pole for visibility purpose as a permanent sign. Mrs. Putnam stated they took the design layout to the Historical Preservation Commission for approval on December 14, 2016. Mrs. Putnam stated she hopes the board will approve this signs. JD Mars, of Paris, Texas, spoke in favor of the petition. Mr. Mars stated that Perry's Off the Square is a wonderful restaurant and this would be a great opportunity for them to use the existing poles for signage. Mr. Mars stated this would be a very good item to pass. B. No one spoke in opposition of the petition. Public hearing was declared closed. Motion was made by Chris Fitzgerald, seconded by Marilyn Smith to approve item 5. Motion carried 5 -0. Motion was made by David Hamilton, seconded by Marilyn Smith to approved item 6. Motion carried 5 -0. 7. Public hearing and consideration of and action on the petition of Allen Lenertz on Lot 11, Block E, of the Oak Creek Phase IV Addition, being located at 1925 N.E. 30`h Street. Section 9 -502 of the Zoning Ordinance which provides that "Where a building line has been established by plat or ordinance and such line requires a greater or lesser front yard setback than is prescribed by this ordinance for the district in which the building line is located, the required front yard shall comply with the building line so established by such ordinance or plat. " The applicant is asking for a 10 foot setback off of Oak Creek Drive. The survey plat of the subject property, called Oak Creek Phase IV Addition Final Plat call for a 25 foot setback to the building line. Due to this property being an unusual shape the applicant is asking for a 10 foot setback off of Oak Creek Drive. Public hearing was declared open. A. One individual spoke in favor of the petition. JD Mars representative for Allen Lenertz, of Paris, Texas, spoke in favor of the petition. Mr. Mars stated he owns Paris Drafting and is the individual drawing Mr. Lenertz construction plans. Mr. Mars stated that Mr. Lenertz property was part of Oak Creek Subdivision #4, which required a 25 foot set back on both frontages of the property. Mr. Mars further stated that the house behind Mr. Lenertz property is part of Oak Creek Subdivision #2, which only requires a 10 foot set back on the side yard. Mr. Mars stated that Mr. Lenertz is requesting a 10 foot setback to match Oak Creek Subdivision #2. B. Three individuals spoke in opposition of the petition. John Beard, 2925 Oak Creek Drive Paris, Texas, spoke in opposition of the petition. Mr. Beard stated that the applicant should have bought a bigger lot or needs to build a smaller home. Mr. Beard stated that there is to many houses that park on the street as of now if the board allows a 10 foot setback they will probably park on the street also. Kenneth Kohls, 3935 Brandon Place, Paris, Texas, spoke in opposition of the petition. Mr. Kohls stated that it seems the applicant wants to be approved for something he has no designs for. Mr. Kohls stated what happens when he gets this variance and decides not to build in the future. Mitzie Pirtle, 2915 Oak Creek Drive, Paris, Texas, spoke in opposition of the petition. Mrs. Pirtle stated her concern was traffic issues, since the house would be so close to the road on the corner. Public hearing was declared closed. Motion was made by Louise Hagood, seconded by Jerry Harting to deny the variance request. Motion carried 5 -0. 8. Public hearing and consideration of and action on the petition of Joyce Reaper on Lot 1, Block H, of the Tanglewood Addition, being located at 2780 Culbertson Street. Section 9 -502 of the Zoning Ordinance which provides that "Where a building line has been established by plat or ordinance and such line requires a greater or lesser front yard setback than is prescribed by this ordinance for the district in which the building line is located, the required front yard shall comply with the building line so established by such ordinance or plat. " The applicant is asking for a 15 foot setback. The survey plat of the subject property, called Tanglewood Addition Final Plat calls for a 35 foot setback to the building line. The applicant is asking for a I5 foot building line. David Hamilton informed the Board of Adjustments that a petition had been filed with the City Clerk's office in opposition of the variance request with 24 signatures. Mr. Hamilton also informed the board that Cleonne Drake, District 6 Council Member submitted a letter in opposition. Public hearing was declared open. A. Two individuals spoke in favor of the petition. Joyce Reaper, 2780 Culbertson Street, Paris, Texas, spoke in favor of the petition. Mrs. Reaper stated she had a driveway installed in her front yard about a year ago that was approved by City Staff. Mrs. Reaper stated that she got a permit back in December of 2016 to install an open carport on this new driveway due to her neighbor's tree leaving sweet gum balls all over the driveway. Since then the City has informed us they made a mistake and stopped work on the project. We have already begun constructing the open carport when the project was placed on hold. Mrs. Reaper further stated she is trying to make the corner lot look nice for the neighborhood but every time she tries to do something to her property the neighborhood is against her. Mrs. Reaper stated she hopes the board will approve this variance to continue work. Roger Edwards, 50 West Oak Avenue, Paris, Texas, spoke in favor of the petition. Mr. Edwards stated that he is the contractor for the 2780 Culbertson Street project. Mr. Edwards stated the City of Paris issued a permit for constructing this carport back in December of 2016. Mr. Edwards stated the $17,000 carport kit has already been purchased. Mr. Rogers stated if they have to move the carport back it will cost Mrs. Reaper another $9,100. Mr. Roger stated that if the board does not approve this variance he will be looking at the City for payment of their mistake. B. Six individuals spoke in opposition of the petition. James Rhodes, 2760 Culbertson Street Paris, Texas, spoke in opposition of the petition. Mr. Rhodes stated if this was to be approved the first thing they will see is the metal carport when they turn on Culbertson Street. Mr. Rhodes stated that if this variance is approved the look of the neighborhood would not be the same. David Dickerson, 2705 Hubbard Street, Paris, Texas, spoke in opposition of the petition. Mr. Dickerson stated he likes the charm that the neighborhood has and approving this variance would change it. Mr. Dickerson stated he is sorry that Mr. Reaper is in bad heath and for the mistake on the City. Mr. Dickerson further stated he wishes the board would deny the variance request. Betty Vanderburgh, 2720 Culbertson Street, Paris, Texas, spoke in opposition of the petition. Mrs. Vanderburgh stated she purchased her home in 1976 and has seen lots of property owners come and go. Mrs. Vanderburgh stated she can see all the way down to collegiate from her house. Mrs. Vanderburgh further stated that they have a very nice and clean neighborhood and hopes the board will deny the request. Michael & Nita Bankston, they have a house at 2520 Culbertson Street, Paris, Texas, spoke in opposition of the petition. Mrs. Bankston stated that everyone knows Collegiate is a very busy street. Mrs. Bankston also stated that she had done some research and found where Mrs. Reaper is running a business in her home. Mrs. Bankston stated further stated we do not need business in our residential neighborhood. Mr. Bankston stated this is a residential area where she is basically building a covered parking lot for her business. Both Mr. & Mrs. Bankston stated they hope the board denies the application. (Ashley Fendley, City Staff stated that Mrs. Reaper has a Home Occupation for 2780 Culbertson Street for her business) Barry Halcomb, 2765 Culbertson Street Paris, Texas, spoke in opposition of the petition. Mr. Halcomb stated that they have an extremely nice neighborhood and allowing Mrs. Reaper to install this carport it would be an eye sore. Cynthia Rhodes, 2760 Culbertson Street Paris, Texas, spoke in opposition of the petition. Mrs. Rhodes stated she lives next door to Mrs. Reaper. Mrs. Rhodes stated they have lived at 2760 Culbertson Street for 17 years and are always welcoming to new neighbors. Mrs. Rhodes stated when Mrs. Reaper moved in back in 2014 she was aware of Collegiate being a busy street but they bought the property anyway. Mrs. Rhodes stated that when she greeted Mrs. Reaper right after they moved in she informed her that they were planning on making a parking lot in their front yard for her business. Mrs. Rhodes further stated that in 2015 they contacted the City when they started to move forward with the parking lot. The City came out and told them they could not stop Mrs. Reaper from installing a two car driveway. Mrs. Rhodes further stated since yesterday when the petition with the 24 signatures was turned in they had added 3 more making it a total of 27 signatures and 22 of them where home owners within 200 feet of the property. Mrs. Rhodes then explained to the board that their neighborhood was made up of young generation to older generation. Mrs. Rhodes further stated that they have created a wonderful neighborhood and approving this variance would be a mistake. Mrs. Rhodes stated she understands the board is being put in a hard position and hopes they choose to deny the request. Public hearing was declared closed. Motion was made by Jerry Harting, seconded by Louise Hagood to deny the variance request. Motion carried 4 -1, with Chris Fitzgerald in opposition. Meeting adjourned at 1:46 p.m. APPROVED THE 28TH DAY OF FEBRUAI MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, FEBRUARY 6, 2017 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by Holland Harper, Chairman. A. The following members were present: John Lee, Robert Spain, Jerry Akers, Mike Folmar, Barney Bray, Holland Harper and Chad Lindsey B. Also present were Alan Efrussy, Planning Manager; Carla Easton, City Engineer; Stephanie Harris, City Attorney; Clyde Crews, Fire Marshal; Steve Clifford, Council Liaison; Ashley Fendley, Secretary for the Planning and Zoning Commission; Kelsey McLaughlin, Paris News; and concerned citizens. 2. Approval of minutes from previous meetings. (January 3, 2017) Motion was made by John Lee, seconded by Barney Bray to approve minutes for the January 3, 2017 meeting. Motion carried 7 -0. 3. Public hearing to consider and take action regarding the petition of Jerry & Lynda Stephens for a change in zoning from Single - Family Dwelling District No. 2 (SF -2) to a Multi - Family Dwelling District No. 2 (MF -2), on City Block 262, Lot I ]A, being located at 1160 NE 20`h Street. Public hearing was declared open. A. One individual spoke in favor. Chad Stephens, 3935 Miranda Drive Paris, Texas, spoke in favor of the petition. Mr. Stephens stated that he is representing his parents Jerry and Lynda Stephens they are requesting a change in zoning on the 1160 N.E. 201h Street for a multi - family zoning. Mr. Stephens stated they had the intention of including this property in the zoning case that was in November of 2016 but the application was not submitted correctly to include this property. Mr. Stephen stated that this property would give the development more frontage on N.E. 20th Street. Mr. Ste hen further stated that they are also looking at a couple more properties on N.E. 20t Street to purchase for this development. B. Two individuals spoke in opposition. Cecil Ballard, 1135 NE 201h Street, Paris, Texas, spoke in opposition of the petition. Mr. Ballard stated he owns the L shape lot (Property ID# 22174) behind 1160 N.E. 201h Street and if the commission allows the Stephens to rezone this property he would become landlocked. Mr. Ballard stated that he has contacted the Stephens several times about purchasing this lot from them but they have not been able to work anything out. Mr. Ballard further stated that he hope the commission will deny the change is zoning so he would have the chance to purchase this lot from Jerry and Lynda Stephens. The Planning and Zoning Commission informed Mr. Ballard the L shape property (Property ID# 22174) would not be landlocked. Due to the fact that his property at 1135 N.E. 20th Street joins the L shape property (Property ID# 22174). Jim Montgomery, 1130 NE 20th Street, Paris, Texas, spoke in opposition of the petition. Mr. Montgomery further stated he hopes the commission will deny the zoning change. Public hearing was declared closed. Motion was made by Chad Lindsey, seconded by John Lee to approve the petition. Motion carried 7 -0. 4. Consideration of and action on the Final Plat of Lot 1, Block A, DQ NO. 2 Addition CB 318, located in the 3100 Block off. E. Loop 286 Carla Easton reviewed the final plat with commissioners. Motion was made by Mike Folmar, seconded by Barney Bray to approve the final plat. Motion carried 7 -0. 5. Consideration of and action on the Preliminary Plat of Lot 1 -4, Block A, Kenn Meeske Addition, located at 4725 Pine Mill Road. Carla Easton reviewed the preliminary plat with commissioners. Motion was made by John Lee, seconded by Robert Spain to approve the preliminary plat with recommendations. Motion carried 7 -0. 6. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Barbee 222B Addition, located at 2535 Lamar Avenue. Carla Easton, City Engineer informed the commission that this preliminary plat had been withdrawn at this time. 7. Submission of a copy of the adopted 2001 City of Paris Comprehensive Plan. Alan Efrussy, Planning Manager stated that everyone should have received a copy of the 2001 City of Paris Comprehensive Plan. Mr. Efrussy stated he would be available to answer any questions. The Planning and Zoning Commission had no questions. Commissioner Mike Folmar requested that staff provide a copy of the 2001 City of Paris Comprehensive Plan to all new commission members, when they are appointed to this commission. 8. Meeting adjourned at 6:10 p.m. APPROVED THIS 6TH DAY OF MARCH, 2017 0 . Ashley Fen 1 , ecretary Planning and Zoning Comma Jrn Minutes Traffic Commission City of Paris The Traffic Commission met in a special meeting on Tuesday October 11, 2016 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Bill Sanders 2. Wendell Moore 3. John Eyler 4. Jason Warwick 5. Tyesha Mathis 6. David Ballard The city staff was represented by Asst. Chief Randy Tuttle. City Council was represented by Councilperson Aaron Jenkins. In the absence of Chairperson, Vice Chairperson Bill Sanders called the meeting to order at 5:16pm. A quorum was established with six members present. Mr. Sanders moved to item #2 to approve minutes from September 06, 2016 meeting. Mr. Ballard made a motion to approve the minutes and Ms. Mathis second the motion which passed 6 -0 Mr. Sanders moved to item #3 regarding the discussion and possible action concerning placement of Stop Signs at 16'' NE & Van Zandt. Mr. Tuttle informed members that some years ago four yield signs were placed at this intersection and several complaints had been received by the Traffic Department. Mr. Tuttle recommended the Xield signs be replaced with stops sign to stop north and south bound traffic on 16 NE. A motion to place stops signs on 16"' NE at Van Zandt to stop north and south bound traffic was made by Mr. Warwick. A second was made by Mr. Eyler with motion passing 6 -0. Mr. Sanders then moved to item #4 regarding discussion and possible action concerning changes to school speed zones. Mr. Tuttle informed members that some local schools changed the start and dismissal of school because of state requirements. Mr. Tuttle presented members with an outline of current school speed zones along with the proposed changes to reflect the current start and dismissal times. Mr. Tuttle also informed members that he had reviewed this with local schools and they were in agreement with proposed changes. With seven school zones being on TXDOT maintained roads Mr. Tuttle said he had coordinated the changes with TXDOT also. There were school speed zones on 2nd NE, 3'd NE and E. Booth that were recommended by Mr. Tuttle for repeal by council since this school had closed. After discussion Mr. Eyler made a motion to accept the changes as proposed. A second was made by Ms. Mathis with motion carrying 6 -0. Mr. Sanders then moved to item #5 regarding old business. Mr. Sanders stated he was not at September meeting when no parking issue was discussed on S. Church but would like to recommend that the Traffic Department place signage at each end of S. Church to inform motorist S. Church is not a through street but a residential neighborhood. Mr. Sanders stated this may discourage motorist from out of town using the street thinking it was a through street. Mr. Tuttle stated he would contact Traffic Department regarding this. Mr. Sanders then moved to item #6 regarding future agenda items. There were none Mr. Sanders moved to adjourn the meeting at 5:30pm. A motion was made by Mr. Eyler and second by Mr. Warwick. Motion carried 6 -0 Date: 0 -:!), C 7, c�O %7 BOARD OF TRUSTEES MEETING OF THE PARIS FIREFIGHTERS' RELIEF AND RETIREMENT FUND STATION ONE Tuesday, April 12, 2016 3:00 O'CLOCK P.M. Minutes Item 1 The public may address the Board. Five minutes will be allotted to each person. Additional time may be granted. - There was no one from the public to address the board. Item 2 Approve the minutes for the March 2016 meeting. — Motion to approve minutes by Kevin Wood and Second by Gene Anderson Item 3 Approve Jessie Strain as a new member to the board voted on by the members. — Motion to approve new member to the board by Gene Anderson and second by Kevin Wood Item 4 Approve Jessie Strain as new Board Chairman and Randy Crawford as Secretary. — Motion to approve Strain as Chairman and Crawford as Secretary by Gene Anderson and second by Sandy Collard Item 5 Discuss suggestions on the replacement of Kenny Dority as a civilian Board member. Kenny requested to be released from the board. No action taken. Recommendations were made to replace. Item 6 Review and approve Financial Statements from Westwood and Frost Bank. — Motion made by Kevin Wood and second by Sandy Collard to approve. Item 7 Approve to pay invoice from John Crider for actuarial valuation and GASB work. — Motion to approve by Gene Anderson and second by Kevin Wood Item 8 Review financial statement from Westwood for year 2015 and take action on attached letter. - Motion to approve by Jesse Strain and second by Gene Anderson Item 9 Hear a presentation from Westwood on state of the fund. Take action on any recommendations made to the board. — No action taken Item 10 Hear a presentation from Debra Jones for plans administrator services. Take action on recommendations made by the board. - Motion was made by Gene Anderson and second by Jesse Strain to hire Debra Jones as plan administrator for $1200 per month for one year and revaluate at one to extend contact. Item 11 Review and take action on correspondence addressed to the Paris Firefighters' Relief and Retirement Fund received after last meeting. — no correspondence Page 1 EAPads\M1ntues\6nutes 04- 12- 2016.docx BOARD OF TRUSTEES MEETING OF THE PARIS FIREFIGHTERS' RELIEF AND RETIREMENT FUND STATION ONE Tuesday, May 10, 2016 3:00 O'CLOCK P.M. Minutes 1. The public may address the Board. Five minutes will be allotted to each person. Additional time may be granted. There was no one from the public to address the board. 2. Approve the minutes for the April 2016 meeting. Motion was made to approve the minutes from April 2016. Motion: Gene Anderson Second: Randy Crawford Motion passed I Review and Approve the Financial Statements from Westwood and Frost Bank. Motion was made to approve the financial statements. Motion: Randy Crawford Second: Gene Anderson Motion passed 4. Discussion regarding a replacement for the open Civilian Board member position. No action taken 5. Review and take action on the contract with Debra Jones, Plan Administrator. Motion was made to sign the contract with Debra Jones, Plan Administrator. Motion: Gene Anderson Second: Sandy Collard Motion passed 6. Review and take action on the signature page for Westwood Trust. Motion was made to sign the new signature page for Westwood Trust which includes the Chairman, Vice - Chairman, Secretary and Plan Administrator. Motion: Randy Crawford Second: Gene Anderson Motion passed 7. Review and take action on correspondence addressed to the Paris Firefighters' Relief and Retirement Fund received after last meeting. There was no correspondence 8. Motion was made to adjourn the meeting. Motion: Gene Anderson Second: Randy Crawford Motion passed Page 1 PARIS FIREMEN'S RELIEF AND RETIREMENT FUND MONTHLY BOARD MEETING MINUTES June 14, 2016 The Firemen's Pension Board met at 3:00 p.m. on June 14, 2016 in the Conference Room at Station One. MEMBERS PRESENT Jesse Strain, Chairman Kevin Wood, Vice - Chairman Randy Crawford, Secretary/Treasurer Gene Anderson, Trustee Sandy Collard, Trustee OTHERS PRESENT Debra Jones, Administrator MEMBERS ABSENT Ryan Lassiter, Trustee 1. The public may address the Board. Five minutes will be allotted to each person. Additional time may be granted. There was no one from the public to address the board. 2. Approve the minutes for the May 2016 meeting. Motion was made to approve the minutes from May 2016. Motion: Gene Anderson Second: Randy Crawford Motion passed 3. Review and Approve the Financial Statements from Westwood and Frost Bank. Motion was made to approve the financial statements. Motion: Randy Crawford Second: Gene Anderson Motion passed 4. Discussion regarding a replacement for the open Civilian Board member position. No action taken 5. Discussion and possible action regarding the Pension EZ software and website. Motion was made to purchase the Pension EZ software which includes the website. Motion: Randy Crawford Second: Kevin Wood Motion passed PO Box 6083, Longview, Texas 75608 (409) 828 -0425 6. Discussion and possible action regarding closing the Frost Bank account and moving funds to Westwood Trust. Motion was made to close the Frost Bank account and move the funds to Westwood Trust. Motion: Gene Anderson Second: Randy Crawford Motion passed 7. Review and take action on correspondence addressed to the Paris Firefighters' Relief and Retirement Fund received after last meeting. There was no correspondence 8. Motion was made to adjourn the meeting. Motion: Gene Anderson Second: Randy Crawford Motion passed PARIS FIREMEN'S RELIEF AND RETIREMENT FUND MONTHLY BOARD MEETING MINUTES July 12, 2016 The Firemen's Pension Board met at 3:00 p.m. on July 12, 2016 in the Conference Room at Station One. MEMBERS PRESENT Jesse Strain, Chairman Kevin Wood, Vice - Chairman Randy Crawford, Secretary/Treasurer Gene Anderson, Trustee Ryan Lassiter, Trustee OTHERS PRESENT Debra Jones, Administrator MEMBERS ABSENT Sandy Collard, Trustee 1. The public may address the Board. Five minutes will be allotted to each person. Additional time may be granted. There was no one from the public to address the board. 2. Approve the minutes for the June 2016 meeting. Motion was made to approve the minutes from June 2016. Motion: Kevin Wood Second: Gene Anderson Motion passed 3. Review and Approve the Financial Statements from Westwood and Frost Bank. Motion was made to approve the financial statements. Motion: Randy Crawford Second: Kevin Wood Motion passed 4. Discussion regarding a replacement for the open Civilian Board member position. No action taken 5. Discussion and possible action regarding signing the Pension EZ Contract. Motion was made to sign the Pension EZ Contract. Motion: Randy Crawford Second: Kevin Wood Motion passed PO Box 6083, Longview, Texas 75608 (409) 828 -0425 6. Review and take action on correspondence addressed to the Paris Firefighters' Relief and Retirement Fund received after last meeting. Motion was made to approve the Invoice from Debra Jones regarding TEXPERS expenses. Motion: Randy Crawford Second: Ryan Lassiter Motion passed 7. Motion was made to adjourn the meeting. Motion: Ryan Lassiter Second: Kevin Wood Motion passed PARIS FIREMEN'S RELIEF AND RETIREMENT FUND MONTHLY BOARD MEETING MINUTES August 9, 2016 The Firemen's Pension Board met at 3:00 p.m. on August 9, 2016 in the Conference Room at Station One. MEMBERS PRESENT Jesse Strain, Chairman Randy Crawford, Secretary /Treasurer Sandy Collard, Trustee Gene Anderson, Trustee OTHERS PRESENT Debra Jones, Administrator MEMBERS ABSENT Kevin Wood, Vice - Chairman Ryan Lassiter, Trustee 1. The public may address the Board. Five minutes will be allotted to each person. Additional time may be granted. There was no one from the public to address the board. 2. The 2015 Financial Audit was not presented to the Board. No action was taken. Approve the minutes for the July 2016 meeting. Motion was made to approve the minutes from July 2016. Motion: Gene Anderson Second: Randy Crawford Motion passed 4. Review and Approve the Financial Statements from Westwood and Frost Bank. Motion was made to approve the financial statements. Motion: Gene Anderson Second: Sandy Collard Motion passed 5. Discussion regarding a replacement for the open Civilian Board member position. No action taken 6. Review and take action on correspondence addressed to the Paris Firefighters' Relief and Retirement Fund received after last meeting. Motion was made to approve the Invoice from Debra Jones regarding TEXPERS expenses. Motion: Randy Crawford Second: Ryan Lassiter Motion passed PO Box 6083, Longview, Texas 75608 (409) 828 -0425 7. Motion was made to adjourn the meeting. Motion: Gene Anderson Second: Randy Crawford Motion passed PARIS FIREMEN'S RELIEF AND RETIREMENT FUND MONTHLY BOARD MEETING MINUTES September 13, 2016 The Firemen's Pension Board met at 3:00 p.m. on September 13, 2016 in the Conference Room at Station One. MEMBERS PRESENT Kevin Wood, Vice - Chairman Randy Crawford, Secretary/Treasurer Sandy Collard, Trustee Gene Anderson, Trustee OTHERS PRESENT Debra Jones, Administrator MEMBERS ABSENT Jesse Strain, Chairman Ryan Lassiter, Trustee 1. The public may address the Board. Five minutes will be allotted to each person. Additional time may be granted. There was no one from the public to address the board. 2. Approve the minutes for the August 2016 meeting. Motion was made to approve the minutes from August 2016. Motion: Gene Anderson Second: Sandy Collard Motion passed 3. Review and Approve all new Fund Members. Motion was made to approve the new Fund Members: Jordan Blackshear, Joshua May Motion: Gene Anderson Second: Sandy Collard Motion passed 4. Review and Approve the Retirement Benefit for Eddie Renfro. Motion was made to approve the Retirement Benefit for Eddie Renfro. Motion: Gene Anderson Second: Sandy Collard Motion passed 5. Review and Approve the Refund of Contributions for Michael Landon Davidson. Motion was made to approve the Refund of Contributions for Michael Landon Davidson. Motion: Kevin Wood Second: Gene Anderson Motion passed PO Box 6083, Longview, Texas 75608 (409) 828 -0425 6. Discussion and Possible Action regarding the Fund's Travel Policy. Motion was made to approve the Fund's Travel Policy. Motion: Gene Anderson Second: Kevin Wood Motion passed 7. Review and Approve all invoices presented to the Board. Motion was made to approve the invoice presented to the Board. Motion: Gene Anderson Second: Kevin Wood Motion passed 8. Review and Approve the Financial Statements from Westwood. Motion was made to approve the financial statements. Motion: Kevin Wood Second: Gene Anderson Motion passed 9. Discussion regarding a replacement for the open Civilian Board member position. No action taken 10. Review and take action on correspondence addressed to the Paris Firefighters' Relief and Retirement Fund received after last meeting. No action needed 11. Motion was made to adjourn the meeting. Motion: Gene Anderson Second: Kevin Wood Motion passed PARIS FIREMEN'S RELIEF AND RETIREMENT FUND MONTHLY BOARD MEETING MINUTES November 8, 2016 The Firemen's Pension Board met at 3:00 p.m. on November 8, 2016 in the Conference Room at Station One. MEMBERS PRESENT Jesse Strain, Chairman Kevin Wood, Vice - Chairman Randy Crawford, Secretary /Treasurer Sandy Collard, Trustee Gene Anderson, Trustee OTHERS PRESENT MEMBERS ABSENT Ryan Lassiter, Trustee 1. The public may address the Board. Five minutes will be allotted to each person. Additional time may be granted. There was no one from the public to address the board. 2. 2015 Financial Audit a. Approve the 2015 Financial Audit. Motion was made to approve the 2015 Financial Audit. Motion: Kevin Wood Second: Gene Anderson Motion passed 3. Approve the minutes for the September 2016 meeting. Motion was made to approve the minutes from September 2016. Motion: Gene Anderson Second: Kevin Wood Motion passed 4. Review and approve all invoices presented to the Board. Motion was made to approve the invoice presented to the Board. Motion: Sandy Collard Second: Randy Crawford Motion passed PO Box 6083, Longview, Texas 75608 (409) 828 -0425 5. Review and approve the Financial Statements from Westwood. Motion was made to approve the financial statements. Motion: Kevin Wood Second: Gene Anderson Motion passed 6. Discussion regarding a replacement for the open Civilian Board member position. No action taken 7. Review and take action on correspondence addressed to the Paris Firefighters' Relief and Retirement Fund received after last meeting. No action needed Motion was made to adjourn the meeting. Motion: Gene Anderson Second: Kevin Wood Motion passed PARIS FIREMEN'S RELIEF AND RETIREMENT FUND MONTHLY BOARD MEETING MINUTES December 13, 2016 The Firemen's Pension Board met at 3:00 p.m. on December 13, 2016 in the Conference Room at Station One. MEMBERS PRESENT Jesse Strain, Chairman Kevin Wood, Vice - Chairman Randy Crawford, Secretary/Treasurer Gene Anderson, Trustee OTHERS PRESENT Debra Jones, Plan Administrator Kim Calhoun, Westwood Michelle Neber, Westwood MEMBERS ABSENT Ryan Lassiter, Trustee Sandy Collard, Trustee 1. The public may address the Board. Five minutes will be allotted to each person. Additional time may be granted. There was no one from the public to address the board. 2. Presentation from Westood Kim Calhoun and Michelle Neber made a presentation to the board regarding the Fund's Investments. 3. Approve the minutes for the November 2016 meeting. Motion was made to approve the minutes from November 2016. Motion: Randy Crawford Second: Gene Anderson Motion passed 4. Review and approve the Refund of Contributions for Matthew Jones. Motion was made to approve the refund of contributions for Matthew Jones. Motion: Randy Crawford Second: Gene Anderson Motion passed 5. Review and approve all invoices presented to the Board. Motion was made to approve the invoice presented to the Board. Motion: Gene Anderson Second: Kevin Wood Motion passed PO Box 9759, Longview, Texas 75608 (409) 828 -0425 6. Review and approve the Financial Statements from Westwood. Motion was made to approve the financial statements. Motion: Randy Crawford Second: Gene Anderson Motion passed 7. Discussion regarding a replacement for the open Civilian Board member position. No action taken 8. Review and take action on correspondence addressed to the Paris Firefighters' Relief and Retirement Fund received after last meeting. No action needed 9. Motion was made to adjourn the meeting. Motion: Gene Anderson Second: Kevin Wood Motion passed PARIS FIREMEN'S RELIEF AND RETIREMENT FUND MONTHLY BOARD MEETING MINUTES January 10, 2017 The Firemen's Pension Board met at 3:00 p.m. on January 10, 2017 in the Conference Room at Station One. MEMBERS PRESENT Jesse Strain, Chairman Kevin Wood, Vice - Chairman Randy Crawford, Secretary/Treasurer Gene Anderson, Trustee OTHERS PRESENT Debra Jones, Plan Administrator MEMBERS ABSENT Ryan Lassiter, Trustee Sandy Collard, Trustee 1. The public may address the Board. Five minutes will be allotted to each person. Additional time may be granted. There was no one from the public to address the board. 2. Approve the minutes for the December 2016 meeting. Motion was made to approve the minutes from December 2016. Motion: Gene Anderson Second: Kevin Wood Motion passed 3. Review and approve the Refund of Contributions for Cody Walters. Motion was made to approve the refund of contributions for Cody Walters. Motion: Randy Crawford Second: Gene Anderson Motion passed 4. Review and approve the Refund of Contributions for Kevin Cook. Motion was made to approve the refund of contributions for Kevin Cook. Motion: Gene Anderson Second: Kevin Wood Motion passed 5. Review and approve all invoices presented to the Board. There were no invoices PO Box 9759, Longview, Texas 75608 (409) 828 -0425 6. Review and approve the Financial Statements from Westwood. Motion was made to approve the financial statements. Motion: Kevin Wood Second: Gene Anderson Motion passed 7. Discussion regarding a replacement for the open Civilian Board member position. No action taken 8. Review and take action on correspondence addressed to the Paris Firefighters' Relief and Retirement Fund received after last meeting. No action needed 9. Motion was made to adjourn the meeting. Motion: Gene Anderson Second: Kevin Wood Motion passed REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS WEDNESDAY FEBRUARY 8, 2017 Present: Linda Knox Skipper Steely Pat Conrad Chris Dux, Chair Leah Rolen City Staff Liaison Cheri Bedford Guests: Kelsy McLaughlin, The Paris News Absent: Sarah Barbee, Vice Chair David Alarid Council Liaison: Matt Frierson The meeting was called to order 4:01 P.M by Commissioner Dux 2. A motion was made to approve the minutes of the January 11, 2017 meeting by Commissioner Conrad, seconded by Commissioner Knox, motion carried 5-0 3. Review of design standards, Commissioner Dux and Commissioner Knox gave a report on the following chapters on City of Paris Design Standards: Building Characteristic -Linda Knox, Building Components- Chris Dux 4. Consent Agenda items: Discussion and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures," to determine whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. Commissioner Dux requested Item A be pulled from the Consent agenda for discussion, and send items B. 1244 SE 14th C. 1070 NE 13'x' D. 1075 NE 13'' to the Buildings and Standards Commission. Motion made by Commissioner Steely, seconded by Commissioner Rolen, Motion carried 5 - 0 Item A. Commissioner Dux noted the house is most likely one of the oldest houses in Paris, historically significant, and noted the owner has not expressed an interest in selling the house. Commissioner Steely gave a brief recent history on the house and the owner. After some discussion of condition of the house and taxes due, Commissioner Dux called for a motion for action. A motion was made to remove 623 6rh SE from the list for demolition for 180 days while the Commission researches options for rehabilitation by Commissioner Steely, seconded by Commissioner Rolen, motion carried 5 — 0 Cheri Bedford, HPO gave a report about the properties who received administratively approval. A report was given on 625 W. Washington. DowntownTX.org: Cheri told Commissioners that Paris will be included in the launch of DowntownTX.org is a powerful program promoting the downtown buildings, surveys, buildings for lease, for sale. A meeting was set up to receive an orientation and training on the tool. This tool will make the historic sites survey available in the commercial district, and also be utilized as a tool for developers and potential business startup locations. Cheri reported the Commission needs to pick a date in May for a launch of the Imagine the possibilities tour, and work with THC to begin to update the information available. Future agenda Items: Discuss changes to the Design Standards for the Paris Historic District- Commissioner Dux Ask Commissioner Alarid to give an update on 104 Bonham - Commissioner Steely & Commissioner Knox Can Secretary of Interior Standards be placed on the COA- Answer was yes. Steely made the motion to adjourn, motion carried 6 — 0 imed at 4:4� Aw'�e of � 2017 Chair Meeting Minutes of the Main Street Advisory Board 107 Kaufinan St Paris Texas City Council Chambers Present: Jill Drake Glee Emmite Randy Hider Laurie Redus Cheri Bedford, Main Street Manager John Godwin, City Manager Carla Easton, City Engineer Cleonne Drake — City Council Liaison 14, N1/ Absent: Leah Rolen Cody Kelly Shelley McDowell Becky Semple, Chamber Liaison 1. Call meeting to order -Jill Drake 4:35 pm 2. Approval of minutes of January 10, 2017. Motion was made Randy Hider and seconded by Glee Emmite. Motion carried. 3. John Godwin, City Manager presented a proposed ordinance on Vacant Building Registry. Members questioned the provisions of the document. Motion was made to support the proposed ordinance by Randy Hider and seconded by Laurie Redus. 4. Carla Easton, City Engineer gave an overview of the proposed improvements for Farmers Market. 5. Motion to adjourn was made by Glee Emmite seconded by Laurie Redus. Motion carried at 4:56 pm. 6. Tour of Farmers Market was made by the Board Members present to see the areas to be improved and to the exchange ides. r' Approved this day of 1`4017. Jill e, Board Chair HOUSING AUTHORITY OF THE CITY OF PARIS SPECIAL MEETING BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF January 27, 2017 Present at the Meeting: Gary Savage — Chairman of the Board of Commissioners TK Haynes — Vice Chairman of the Board of Commissioners Brenda Cherry — Commissioner of the Board of Commissioners Dewayne Dangerfield — Commissioner of the Board of Commissioners Sally Ruthart -- Executive Director Kim Snow — Inspector Sharon Reynerson — Lone Star Legal Aid — Visitor Brent Higgins — Lone Star Legal Aid - Visitor 1. Meeting Called to order at 1:34 pm on Tuesday, January 24, 2017 by Chairman of the Board of Commissioners, Gary Savage. 2. Having four Board Members present, a quorum, Mr. Savage thanked and welcomed everyone to the meeting. 3. Citizens' Forum Opened — No one chose to speak; the Citizens' Forum was closed. 4. Minutes from the December 20, 2016 — Minutes were approved with a motion made by Mr. Haynes and seconded by Mr. Dangerfield. Passed 4 -0. 5. UNFINISHED BUSINESS: No unfinished business to discuss. 6. NEW BUSINESS: a. Occupancy Report — All but 2 of the vacancies are completed and have been offered. 10 vacancies. Very few on the 2 and 3 bedroom waiting lists. b. Financial Report — presented bank statements from PH and Section 8. c. PHA in need of 2 and 3 bedroom applicants. Flyers were handed out to all Board Members and visitors. d. SEMAP — the PHA scored 100 — High Performer for FYE 6/30/2016. e. Auditor will be here February 1 -3, 2017 to audit FYE 7/1/2015 through 6/30/2016. 7. RESOLUTIONS: 2016 -003. Changes to the Admin Plan Motion to approve made by Ms. Cherry and seconded by Mr. Dangerfield, passed 4 -0. 2016 -004. Changes to A &O Policy Motion to approve made by Mr. Haynes and seconded by Mr. Dangerfield, passed 4 -0. 2016 -005. Smoke Free Policy Motion to approve made by Mr. Haynes with no second made. Policy was not approved by the Board of Commissioners. 2016 -006. Disposition of Grasshopper Lawnmower Motion to approve made by Mr. Dangerfield and seconded by Mr. Haynes, passed 4 -0. (With a minimum bid of $1,500 per the Board of Commissioners) 2016 -007. Disposition of old/unrepairable appliances Motion to approve made by Ms. Cherry and seconded by Mr. Dangerfield, passed 4 -0. 8. Board Questions or comments: 1.)Ms. Cherry asked about the laundry mats. She stated that a year ago we agreed to open them back up and nothing has been done. Ms. Ruthart stated that it is still on her "to do" list but no one can be found to provide the machines and they are expensive. The local distributors don't want to provide them because of the locations. Ms. Cherry stated that it needs to be done. 2.) Ms. Cherry also asked about a meter reading class. Ms. Ruthart said that she thought Kelly Crawford had already done that. Ms. Cherry suggested that flyers be handed out. 3.) Ms. Cherry also brought up the fact that Ms. Hughes can't still be on the Resident Council. Ms. Ruthart and Mr. Dangerfield explained that she is no longer on the Resident Council. There are now 2 new members serving on the Resident Council which makes a total of 4. Ms. Cherry asked for copies of the guidelines for the Resident Council. Ms. Ruthart told her she would get them to her. 4.) Ms. Cherry brought up the mold problems at Booker T. Ms. Cherry asked if the maintenance men went to Booker T to check for mold. Ms. Ruthart explained that yes every unit was inspected. Ms. Cherry said that some people have come to her and told her there was mold in their unit on the ceiling and part of the wall. Ms. Cherry asked for the final report where the mold repair was done. Ms. Ruthart told her she would get her a copy of that report. Ms. Snow stated that we are repairing the mold/mildew problems by HUD standards. Ms. Ruthart asked Ms. Cherry if she would like to share the unit numbers of the ones with the problems and Ms. Cherry stated that she would not. 9. No further business or questions, a motion for adjournment was made by Mr. Dangerfield and seconded by Ms. Cherry. Motion passed 4 -0. The meeting was adjourned at 2:32 pm. APPROVED THIS 4 day of MaIC4" , 2017. Sal y Ruthart, Secretary -.1 -,,e4 Gary Sav e, Chairman N