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06-Board MinutesItem No. 6 PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday, February 21, 2017 4:00 O'CLOCK P.M. Board Members Present: Richard Manning, Chairman John Brockman, Vice -Chair Don Wilson, Secretary/Treasurer Ray Banks Derrick Hughes Ex- Officio Members Present: Ken Higdon, Lamar County Chamber Pam Anglin, Paris Junior College Legal Counsel: Stephanie Harris, City Attorney Call to Order. MINUTES Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Chris Stout, Economic Development Associate Guest(s) Present: Noel Paramanantham, TxDot Delbert Horton, SuRRMA Holland Harper, SuRRMA Colton Sanders, Paris Free Press Anna Rae Gwadanski, The Paris News City Council Liaison: Mr. Manning called the meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on February 21, 2017. Citizens' Input Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and possibly approve Minutes of the January 19, 2017, Monthly Meeting. Mr. Manning asked if there was any discussion on the January minutes. There were no changes and Mr. Banks made a motion to accept the minutes as presented. Mr. Wilson seconded the motion. Vote was 5- ayes and 0 -nays. Discuss and possibly approve January 2017 Financials. Mr. Wilson pointed out that under the Existing Industries category there was an expense of $1,276.77 for Powder Industries. He explained that we deeded a piece of land to Powder with the stipulation that a PEDC Board Meeting Minutes February 21, 2017 Page 2 of 4 building be constructed on the property within a certain amount of time. When this did not take place, the property was deeded back to us and we paid the property taxes owed on it. The PEDC will have the property taken off the tax rolls. Mr. Banks asked if we could recoup the amount we paid and Mr. Wilson said that was not possible. Mr. Banks asked about a charge for $182.78 from Capital One in the Miscellaneous category. Ms. Brownfield stated that part of it was for the annual renewal and the other was a late fee. Capital One does not give us much time to process the bill before it becomes late. The total cash and reserve balance at the end of January is $3,271,774.78. Mr. Wilson moved for approval of the January 2017 Financials. Mr. Banks seconded the motion. Vote was 5 -ayes and 0 -nays. Discuss possible participation in the Loop 286 study. Mr. Paris started the conversation pointing out that a Resolution that was done for Highway 271 and there are unfunded aspects of Highway 82 to look at. As the traffic from these highways increases there might be a need for a study for Loop 286. Back in 1972 the flow and speed of traffic on Loop 286 was not close to capacity, now it can be over capacity at certain times. Mr. Noel Paramanantham, Paris District Engineer for the TxDot, presented how a study of Loop 286 is needed to show traffic flow as Highway 271 becomes four -lane from Tyler to Paris. TxDot would like to start a study of short-term, mid -term and long -term projects on the Loop. They have a list of projects which are rated and moved up or down the list by project importance. We can leverage the project by using local funding towards the study. This shows Austin that Paris can leverage and move this project forward. Mr. Manning asked about the amount of miles that will need to be done. The North Loop is about five or six miles and the whole Loop is between ten and fifteen miles. Mr. Wilson asked about the percentage that other communities have used as leverage. Mr. Paramanantham said he has seen cities put up to 50% and others 5% to 10 %; typically TxDot sees 10% to 20% as match money. Mr. Paris said that part of the discussion at the meeting with TxDot was about access roads being added if more thoroughfare is built in the north section of the Loop. There is not enough room to add access roads on the North Loop. The South Loop would be better suited to adding access roads. Mr. Paramanantham is concerned that once all of Highway 271 is four -lane a bottleneck will occur when traffic reaches Loop 286. Mr. Wilson asked about a time frame on an estimate for the study and how soon TxDot would need a commitment from the PEDC. Mr. Paramanantham told the Board it could decide on a maximum dollar amount to contribute or a percentage of the total. Mr. Paris has talked to the industries in Paris and one of their big concerns are the roads in and around Paris. Mr. Brockman asked how soon our commitment was needed. Mr. Paris answered that he would like to confer with Mr. Paramanantham on costs and bring back the Board a range of the costs involved. Mr. Banks asked Ms. Harris if this had been researched as an appropriate use of funds and she answered that she had not researched it yet. Mr. Banks asked that Mr. Paris bring this to both the City of Paris and Lamar County since our roads benefit them, also. Another question was concerning the North Loop and if there were thoughts about making an outer loop to the north of where the North Loop is now. Mr. Hughes asked if this will be just the North Loop or the entire Loop; and it would include the entire Loop. Mr. Manning stated that the consensus was to take it forward. Discuss the status of Highway 24 completion with SURRMA Board Secretary, Holland Harper. Mr. Holland Harper is the Treasurer of SuRRMA, our Rural Mobility Authority. He was accompanied by the Chairman of SuRRMA, Dr. Delbert Horton. Mr. Harper told us the definition of a Mobility Authority is "a state sanctioned entity to help improve mobility in corridors between multiple entities ". Lamar County and the City of Paris both belong to SuRRMA, as well as, other counties and cities in the area. The last 10 miles of Highway 24 was expanded from two lanes to four lanes creating a better link from PEDC Board Meeting Minutes February 21, 2017 Page 3 of 4 Paris to IH -30. This was done by SuRRMA bringing Lamar and Delta counties, the City of Cooper and the City of Paris together and working with TxDot. The PEDC will be receiving $681,787.04 back from SuRRMA which is 47.8% of the total. Mr. Harper stated that the reason the PEDC will be receiving money back is they were the only entity that contributed cash, the other entities involved all had loans. SuRRMA is asking for the support from each entity with a pledge of $2000 a year which will build a reserve fund. Mr. Harper gave four infrastructure objectives for our input and approval: 1. Expansion of US 82 from 2 lanes to 4 lanes from Paris, TX, to Bonham, TX. 2. Four lane divided highway of Loop 286 around the south of Paris, TX. 3. Four lane improvements to US 271 from Paris, TX, to Mt. Pleasant, TX. 4. Rail improvement from Paris, TX, to Bonham, TX. Mr. Paris stated that SuRRMA is a catalyst to bring RMAs together to work on the bigger goals. It was asked that the request by SuRRMA for $2000 a year be a future agenda item for the Board and that Ms. Harris, City Attorney, also look at this request. Discuss input on Lamar County Days road man. Mr. Paris provided a copy of the road map that highlights our transportation priorities to take to Lamar County Days at the State Capitol. He asked for input from the Board on the brochure. The Board had a few things to change, but overall liked that the brochure highlighted just how important transportation is m our area. Executive Director's Monthly Report. • All of our businesses are compliant on their incentives. We have received quarterly paperwork from BodyGuard, Potters and Daisy Dairy. Also, Paris Lakes is doing some development and construction; there are incentives on their infrastructure. • We received nine Requests for Information from the Governor's Office in the last thirty days. A response was made to three of the requests. We did not meet the criteria on the other requests. • There were four phone calls with leads from ROI. Three additional phone calls are scheduled. • City Council was updated on three projects last month in their executive session. • BRE visits were done with 11 industries: Luminant, PJC, Paris ISD, Huhtamaki, Winfield, Campbell's, Kimberly Clark, Potters, BodyGuard, HWH, RK Hall, and J Skinner. A Turner visit is scheduled. After visiting with the industries, two to three of them are looking at expansion. J Skinner has a new plant manager, Scott Lay. Turner has a job fair this week out at the Love Civic Center. • The Site Link Forum is Wednesday through Friday and Mr. Paris will be meeting with the consultants individually and will be attending seminars. Information packets for the Build To Suit site will be shared with the consultants. • Our Campbell's Soup tour went very enjoyable and interesting as we tasted the premium soups, juices and salsa made in Paris. Four of our Board Members, three City Councilors, and our staff took the tour. PEDC Board Meeting Minutes February 21, 2017 Page 4 of 4 • The 271 Resolution was completed by all entities; the Chamber, the County, the City and the PEDC. • The PEDC office will have new phones installed on Wednesday. • Benefits through the Texas Municipal League will start March ls` Convene into Executive Session: Mr. Paris stated that Board did not have anything for Executive Session at this time. Discuss Future Agenda Items. Mr. Paris indicated that we would have information from Mr. Paramanantham with TxDot concerning a Loop 286 study on the next agenda. Also, the request from SuRRMA for $2000 a year to build a reserve fund will be a future agenda item. Adjourn Mr. Banks made a motion to adjourn. Mr. Hughes seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting was adjourned at 5:04 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL MEETING Board Members Present: Richard Manning, Chairman Don Wilson, Secretary/Treasurer Derrick Hughes Ex- Officio Members Present: Legal Counsel: Stephanie Harris, City Attorney Call to Order. Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday, February 28, 2017 4:00 O'CLOCK P.M. MINUTES Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Chris Stout, Economic Development Associate Guest(s) Present: Kelsey McLaughlin, The Paris News City Council Liaison: Mr. Manning called the Special Meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on February 28, 2017. Convene into Executive Session. The Board convened into Executive Session at 4:02 p.m. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session. The Board reconvened back into Open Session at 4:17 p.m. No action was taken from the discussion that took place in Executive Session. Adiourn Mr. Hughes made a motion to adjourn. Mr. Wilson seconded the motion. Vote was 3 -ayes to 0 -nays. The meeting was adjourned at 4:18 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation Present Randy Bunch, Cliairmaii Joe Watson, Director Byron MyrickIlI Betsy Mills Patsy Daniels Becky Semple Cheri Bedford REGULAR MEETING MINUTES PARIS MUNICIPAL BAND COMMISSION THURSDAY Febnmry 2, 2017 5:15 P.M. Absent Cleonnc Drake Cliristian Lindsey Meeting was called to order by Chairman Randy Bunch at 5:16 p.m. Review and approval of Minutes from meeting held September 22, 2016. Two corrections were made to the minutes in Item 4a: a) a date listed as June 20th and was changed to June 30th, b) Noted that season 2017 dates were listed not 2016. Byron Myrick III made a motion to approve the minutes with corrections, second by Joe Watson, motion carried. Schedule for Practice and Concert- Dates looked good to everyone and Becky Semple /Cheri Bedford confirmed they were on the calendar for Bywaters Park, and the Pavilion at the Love Civic Center as a rain out plan. Becky told the commission about the car rally on the 9th of June would be using the pavilion and suggested the High School be contacted as an alternate plan should be researched just in case. Music: Joe Watson and Byron Myrick will research and purchase new music for the 2017 season. Advertisement: Everyone liked last year's poster. Cheri Bedford will contact Edwin Pickle to check on the sponsorship of the poster and change the dates. Logistics for set up: The commission discussed the difficulties they had with the U -Haul company in town and discussed alternate possibilities for equipment trailer. Byron Myrick will research the possibility of renting Paris High School trailer for the municipal band concerts and get back with the commission in the March meeting. Location of concerts: Joe Watson was concerned about the June 9th concert back up plan, and will get with the Paris ISD superintendent, and make arrangements to use the PHS auditorium if needed. Review Budget for 2017 season: There was some confusion on the finances and budgeted amount balances from previous years, and how to read the figures, so Randy Bunch asked Joe Watson to get with Gene Anderson and ask him to help explain the details and report back to the commission at the next meeting. It was also noted that in the code of ordinance for the municipal band states that the commission should compile a budget request in June for the City Manager for the next year's season. The commission will begin to prepare a budget including the purchase of new music. Other Discussion: Randy Bunch had some concerns about the dates for the following year and the way the parks department made reservations. Cheri suggested that after the dates were picked for the next year that there be a calendar reminder to call parks after the first of the year and get the band schedule on the calendar for Bywater's Park. The next meeting is set for March 23, 2017 5:15 p.m. in Council Chambers Meeting adjourned at 6:00 p.m. Approved this day of, 2017. Chair Minutes submitted by Cheri Bedford Paris Public Library Advisory Board Meeting Minutes February 15, 2017 I. Call to Order. The regular meeting of the Paris Public Library Advisory Board was called to order at 4:OOpm by Fran Neeley. Board members in attendance were Fran Neeley, Carol James, Michelle Cowling, Denise Kornegay, Connie Dodd, Rebecca Umphrey, Daisy Harvill and director Priscilla McAnally. II. Approval of Minutes. The minutes of the January meeting were approved as corrected. III. New Business: Lincoln Center Local: Free Screenings program. It will provide access to high- definition, pre - recorded performances streamed through the Free Screenings portal website. Approved. IV. Old Business: None V. Presentations a. Budget Report. Expenditures are on target for this year with 55% of the materials budget spent to date. b. Statistical Report. Slight decreases again this month in Circulation (- 8.74 %) and Visits ( -15 %). Increases were in circulation for videos, eBooks, and downloadable audios. VI. Friends of the Library: No projects right now. They will possibly collaborate with Paris Community Theater on Pride and Prejudice later this year. VII. Director's Remarks: The next Pajama Story Time will be held before Easter. Due to Spring Break, the March meeting will be held one week later than usual — March 22. Adjournment: Meeting was adjourned at 4:15pm. Submitted by Denise Kornegay