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06 - APPROVE MINUTES FROM VARIOUS BOARDS, COMMISSIONS, AND COMMITTEESMINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, DECEMBER 5, 2016 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission on Monday, December S, 2016, was called to order at 5:30 p.m. by Holland Harper, Chairman. A. The following members were present: John Lee, Holland Harper, Robert Spain, Jerry Akers, Chad Lindsey, Mike Folmar and Barney Bray B. Also present were Alan Efrussy, Planning Manager; Carla Easton, City Engineer; Stephanie Harris, City Attorney; Steve Clifford, City Council; Clyde Crews, Fire Marshal; Triniti Frazier, City Staff and concerned citizens. 2. Approval of minutes from previous meetings. (November 7, 2016) Motion was made by John Lee, seconded by Chad Lindsey to approve minutes for the November 7, 2016 meeting with corrections. Motion carried 6 -0. 3. Public hearing to consider and take action regarding the petition of Billie Joe Gant for a change in zoning from a split zoning of Single - Family Dwelling District No. 2 (SF -2) and Multiple - Family Dwelling District No. I (MF -1) to a single zoning of Multiple- Family Dwelling District No. 1(MF - -1), on City Block 259, Lots 18 & 19, being located at 610 N.E. 25`h Street. Public hearing was declared open. A. No one spoke in favor. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by John Lee, seconded by Mike Folmar to approve the petition. Motion carried 7 -0. 4. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Aubror Property Addition CB 316, located at 3380 N. E. Loop 286 Carla Easton reviewed the preliminary plat with commissioners. Motion was made by Chad Lindsey, seconded by John Lee to approve the preliminary plat. Motion carried 7 -0. S. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Paris /Lamar County Habitat Addition 51, located at 934 Dickson Avenue. Carla Easton reviewed the preliminary plat with commissioners. Motion was made by Mike Folmar, seconded by Barney Bray to approve the final plat. Motion carried 7 -0. 6 Consideration of and action on the Final Plat of Lot 1, Block A, Paris /Lamar County Habitat Addition 51, located at 934 Dickson Avenue. Carla Easton reviewed the final plat with commissioners. Motion was made by John Lee, seconded by Barney Bray to approve the final plat.. Motion carried 7 -0. 7. Discussion regarding the establishment of a recommended definition for an industrial — oriented distillery and a recommendation for proposed locations of said distilleries in zoning districts within the City of Paris Zoning Ordinance. Alan Efussy, Planning Manager presented to the commission the definition for an industrial oriented distillery and proposed locations of said distilleries in zoning districts within the City of Paris Zoning Ordinance. The planning and zoning commission discussed the information that was provided for industrial oriented distilleries. Motion was made by Holland Harper, seconded by Chad Lindsey to approve the definition of industrial oriented distilleries and to allow them in the following zoning districts Heavy Industrial (HI) and Light Industrial (LI) and with specific use permit in Commercial (C), General Retail (GR) and if fewer than 6000 gallons are produced per year. Motion carried 7 -0. 8. Discussion regarding the proposed update of requirements related to mobile homes and manufactured housing within the City of Paris, including Chapter 22 in the Code of Ordinances and the City of Paris Zoning Ordinance. Alan Efrussy, Planning Manager presented to the commission the proposed update of requirements related to mobile homes and manufactured housing within the City of Paris. The planning and zoning commission discussed the proposed updates to the Code of Ordinances regarding mobile homes and manufactured housing. Motion was made by Holland Harper, seconded by John Lee to approve the proposed updates. Motion carried 7 -0. 9. Meeting adjourned at 6:3 Op.m. APPROVED THIS 3RD DAY OF JANUARY, 2017 Ashley F d y, Secretary Planning and Zoning Co ' ion MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, MARCH 6, 2017 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by Holland Harper, Chairman. A. The following members were present: John Lee, Robert Spain, Jerry Akers, Mike Folmar, Barney Bray, Holland Harper and Chad Lindsey. B. Also present were Carla Easton, City Engineer; Stephanie Harris, City Attorney; Steve Clifford, Council Liaison; Ashley Fendley, Secretary for the Planning and Zoning Commission; and concerned citizens. 2. Approval of minutes from previous meetings. (February 6, 2017) Motion was made by Mike Folmar, seconded by John Lee to approve minutes for the February 6, 2017 meeting with corrections. Motion carried 7 -0. 3. Public hearing to consider and take action regarding the petition of Pamela Harris for a change in zoning from Central Area District (CA) to a Central Area District (CA) with a Specific Use Permit (50- New or Used Car Lot), on City Block 178, Lot Part of 10 & 11, being located at 443 S. W. Is' Street. Public hearing was declared open. A. One individual spoke in favor. Ed Harris, 4501 FR 2101 Greenville, Texas, spoke in favor of the petition. Mr. Harris stated that they purchased this property from Mary Ann Campbell in December of 2013. Mr. Harris stated parking lot was gravel when he purchased the property. Mr. Harris stated when he came to the City they told him he could maintain the existing gravel. Mr. Harris further stated he hope the commission will approve his request for a specific use permit. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Jerry Aker, seconded by Chad Linsey to approve the petition. Holland Harper asked if Jerry Akers would amend his motion to limiting the approval of 9 S the specific use permit to five years. Stephanie Harris, City Attorney stated she was unaware if the commission could limit a specific use permit and ask for the commission to allow her the time to clarify if it can be limited. The motion was then removed. Motion was made by Holland Harper, seconded by Mike Folmar to table the petition. Motion carried 6 -1. Consideration of and action on the Preliminary Plat of Lot 1, Block A, AI Stor -N -Go Addition CB 323, located at 2420 FM 79. Carla Easton reviewed the preliminary plat with commissioners. Motion was made by Chad Lindsey, seconded by Robert Spain to approve the preliminary plat with recommendations. Motion carried 7 -0. Consideration of and action on the Final Plat Lot 1, Block A, Al Stor -N -Go Addition CB 323, located at 2420 FM 79. Carla Easton reviewed the final plat with commissioners. Motion was made by Mike Folmar seconded by John Lee to approve the final plat with recommendations. Motion carried 7 -0. 6 Meeting adjourned at 5:5 7 p.m. APPROVED THIS 3RD DAY OF APRIL, 2017 4an-� Ashley FT dl , Secretary Planning and Zoning Commission MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS M_ ONDAY, APRIL 3, 2017 5:30 O'CLOCK P.M. 1. The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by Holland Harper, Chairman. A. The following members were present: John Lee, Robert Spain, Jerry Akers, Mike Folmar, Barney Bray, Holland Harper and Chad Lindsey. B. Also present were Carla Easton, City Engineer; Stephanie Harris, City Attorney; Steve Clifford, Council Liaison; Sue Lancaster, City Council; Clyde Crews, Fire Marshal; Ashley Fendley, Secretary for the Planning and Zoning Commission; and concerned citizens. 2. Approval of minutes from previous meetings. (March 6, 2017) Motion was made by Mike Folmar, seconded by John Lee to approve minutes for the March 6, 2017 meeting with corrections. Motion carried 7 -0. 3. Public hearing to consider and take action regarding the petition of Pamela Harris for a change in zoning from Central Area District (CA) to a Central Area District (CA) with a Specific Use Permit (50- New or Used Car Lot), on City Block 178, Lot Part of 10 & 11, being located at 443 S. W. I" Street. Motion was made by Mike Folmar, seconded by John Lee to remove this item from the table. Motion carried 7 -0. Public hearing was declared open. A. No one spoke in favor. B. No one spoke in opposition. C. One individual spoke neither for nor against the petition. Mary Ann Campbell, 407 S.W. 1 st Street, Paris, Texas spoke neither for nor against the petition. Ms. Campbell stated she believes the Planning and Zoning Commission should change the zoning from the Plaza to the railroad tracks General Retail (GR) and Planned Development (PD). Public hearing was declared closed. Motion was made by Holland Harper, seconded by Robert Spain to deny the petition. Motion failed 2 -5. Motion was made by Mike Folmar, seconded by Chad Lindsey to approve the petition with a 5 year limit. Motion carried 5 -2, with Holland Harper and Robert Spain in opposition. 4. Public hearing to consider and take action regarding the petition of Dale Freeman on behalf of Abraham Enns for a change in zoning from a Commercial District (C) to a Light Industrial District (LI), on City Block 324, Lot 19, being located at 2925 FM 79. Public hearing was declared open. A. Two individuals spoke in favor. Gary Waite, 104 Lamar Avenue, Paris, Texas spoke in favor of the petition. Mr. Waite stated that his client Dale Freeman is in the process of purchasing the property located at 2925 FM 79. Mr. Waite stated that Mr. Freeman wants to change the zoning at this property to open a Distillery. Mr. Waite further stated they have meet with the City several times to find out what they need to do to get open. Robert Giberson, 1280 CR 32220 Sumner, Texas spoke in favor of the petition. Mr. Giberson stated that he is for this development. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Holland Harper, seconded by John Lee to approve the petition. Motion carried 7 -0. Mike Folmar left at 5:50 p.m. 5. Public hearing to consider and take action regarding the petition of Robert Giberson for a change in zoningfrom a Light Industrial District (LI) to a Commercial District (C), on City Block 86, Lot 7, being located at 741 N. W. 9th Street. Public hearing was declared open. A. Two individuals spoke in favor. Alfred Hicks, 1050 Campbell Street Paris, Texas spoke in favor of the petition. Mr. Hicks stated he is for the residential development and to keep.paris beautiful. Robert Giberson, 1280 CR 32220 Sumner, Texas spoke in favor of the petition. Mr. Giberson stated that he is requesting a zoning change to construct a residential home on the lot for his family. Mr. Giberson stated he hopes the commission will approve his request for a change in zoning. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Chad Lindsey, seconded by Robert Spain to approve the petition. Motion carried 6 -0. 6 Public hearing to consider and take action regarding the petition of the City of Paris, Texas, to update Zoning Ordinance No. 1710 of the City of Paris, Texas, to include the definition of "automobile detailing shop" and allow said use to be permitted in the Commercial (C) and the Light Industrial (LI) Zoning Districts, within said Zoning Ordinance No. 1710. Public hearing was declared open. A. One individual spoke in favor. Ben Faber, 508 South Church Street Paris, Texas spoke in favor of the petition. Mr. Faber stated that he owns the property at 98 Pine Bluff Street that is zoned Central Area District (CA). Mr. Faber stated he has an individual that wants to rent his property to run an automobile detailing shop. Mr. Faber further stated he hopes the commission will allow automobile detailing shops in the Central Area District (CA). B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Holland Harper, seconded by John Lee to approve the petition to allow automobile detailing shop in Commercial District (C) and Light Industrial District (LI) areas. Motion carried 6 -0. Holland Harper requested the Planning Manager to bring this item back next month to allow automobile detailing shop in the Central Area District (CA). 7. Consideration of and action on the Preliminary Plat of Lot 28, 29, 30, 31, 32, 33 & 34, Block A, Stone Ridge Phase 8, located in the 4600 Block of Boulder Lane. Carla Easton reviewed the preliminary plat with commissioners. Motion was made by Jerry Akers, seconded by John Lee to approve the preliminary plat with recommendations. Motion carried 6 -0. 8. Consideration of and action on the Final Plat Lot 1, 2 & 3, Block A, Pecan Place Ph. IV, located in the 4300 Block of Pine Mill Road. Carla Easton reviewed the final plat with commissioners. Motion was made by John Lee, seconded by Robert Spain to approve the final plat with recommendations. Motion carried 6 -0. 9. Meeting adjourned at 6 :12 p.m. APPROVED THIS 1sT DAY OF MAY, 2017 L ' A4 Fen ey, ecretary Planning an oning Com ' sio MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS, TEXAS TUESDAY, FEBRUARY 28, 2017 12:00 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 12: 06 p. m. A. The following members were present: David Hamilton, Louise Hagood, Jerry Harting and Chris Fitzgerald (Alternate Board Member) B. The following members were absent: Deanna Manning, Marilyn Smith and Mihir "Mark" Pankaj (Alternate Board Member) C. Also present was Carla Easton, City Engineer; Ashley Fendley, City Staff; Stephanie Harris, City Attorney. 2. Approval of minutes from previous meetings. (February 21, 2017) Motion was made by Louise Hagood, seconded by Jerry Harting to approve minutes for the February 21, 2017 meeting, with corrections. Motion carried 4 -0. 3. Public hearing and consideration of and action on the petition of Michael Rhodes on Lot IIA, City Block 257B, being located at 2531 Pine Bluff Street. Section 9 -102 (1) of the Zoning Ordinance which provides that "The minimum lot area for a residential home in Single Family Dwelling District No. 2 (SF -2) be 7,500 square feet. " The applicant is proposing to subdivide the existing lot into two lots having 5824 Square Feet to 5824 Square Feet respectively. A variance for 1676 Square Feet is requested for the lots. 4. Public hearing and consideration of and action on the petition of Michael Rhodes on Lot IIA, City Block 257B, being located at 2531 Pine Bluff Street. Section 9- 301(1) of the Zoning Ordinance which provides that "The minimum lot depth for a residential home in Single Family Dwelling District No. 2 (SF -2) be 100 feet deep. " The applicant's property is 91 feet deep. The applicant is asking for a 9 foot variance for the lot depth. Proposed lots would be 91 feet deep. David Hamilton, Chairman asked the applicant Michael Rhodes if he would like to move forward with the request only having four board members present or to table the items until a future meeting. Mr. Rhodes asked the board to table the items. Motion was made by Chris Fitzgerald, seconded by Jerry Harting to approve the applicants request to table both items 3 and 4 until a future meeting. , Motion carried 3 -1, with Louise Hagood in opposition. Louise Hagood asked Stephanie Harris if Michael Rhodes was able to reapply for a variance request after being denied in a previous meeting. Mrs. Harris stated she would look into the issue and let the Board and Mr. Rhodes know what she is able to find on this matter. S. Meeting adjourned at 12:15 p. m. APPROVED THE 18TH DAY OF APRIL, 2( Paris Public Library Advisory Board Meeting Minutes March 22, 2017 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:00 p.m. Present: Board members present were Connie Dodd, Denise Kornegay, Carol James, Michelle Cowling, Rebecca Umphrey and director Priscilla McAnally. Fran Neeley and Daisy Harvill were absent. Approval of Minutes The minutes of the February meeting were unanimously approved as presented. II. New Business: A. Internet guidelines revision Proposed revisions to the library's Internet guidelines were approved. B. Council of Garden Clubs contribution The Council of Garden Clubs has disbanded. They held their meetings at PPL and have proposed donating approximately $1,000 to the library. The donation will be used to landscape the front lawn of the library. III. Old Business: None IV. Presentations A. Budget Report. Spending is on track for this year. As of March 31, 62% of the materials budget has been spent. There were no budget concerns. B. Statistical Report. Circulation and visits are both lower than last year. Circulation decreased 18.21 %, and visits decreased by 11.68 %. Increases were noted in eBook circulation, new library cards, new items, and outgoing interlibrary loans. V. Friends of the Library: No report from the Friends this month. VI. Director's Remarks Lincoln Center Local — Training for library staff will be next week; Board will test drive it at the April meeting. Planning an after - school program for the Fall that would be one day /week for 3rd -5d' grade students. Next meeting — April 19, 2017 Adjournment: Meeting was adjourned at 4:15 p.m. Submitted by Denise Kornegay, Secretary PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday, March 21, 2017 4:00 O'CLOCK P.M. Board Members Present: Richard Manning, Chairman John Brockman, Vice -Chair Don Wilson, Secretary/Treasurer Ray Banks Derrick Hughes Ex- Officio Members Present: Ken Higdon, Lamar County Chamber John Godwin, City of Paris Legal Counsel: Stephanie Harris, City Attorney Call to nrd"r MINUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Guest(s) Present: Andy Reich, McClanahan & Holmes Victoria Bethea, McClanahan & Holmes Kelsey McLaughlin, The Paris News City Council Liaison: Billy Trenado Mr. Manning called the meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on March 21, 2017. Citizens' Input Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and possibly approve Minutes of the February 21, 2017, Monthly Meeting and the February 28, 2017, Special Meeting. Mr. Manning asked if there were any additions or corrections to the February 21St and to the February 28th meetings minutes. Mr. Banks made a motion to approve the minutes as presented. Mr. Hughes seconded the motion. Vote was 5 -ayes and 0 -nays. Discuss and possibly approve February 2017 Financials. Mr. Wilson stated that the RED News on Marketing and Promotion is for marketing the proposed building at 2305 Loop 286. Mr. Banks asked if Cross Country was the telephone system and Mr. Wilson replied that it was. Mr. Wilson said the sales tax receipts were higher than normal for February; PEDC Board Meeting Minutes March 21, 2017 Page 2 of 4 although February is usually the highest month because it is December's sales tax; this year is was about $20,000 more due to a business audit. Our monthly expenses worksheet shows our ending cash balance as $2,867,453.66 and our reserves as $540,763.66. This gives us a total cash and reserve balance of $3,408,217.32. Mr. Brockman made a motion to approve the financials. Mr. Banks seconded the motion. Vote was 5 -ayes and 0 -nays. Discuss and possibly approve the yearly Audit Report for the 2015 -2016 year as presented by Andy Reich and Victoria Bethea of McClanahan and Holmes. Mr. Andy Reich and Ms. Victoria Bethea from McClanahan & Holmes presented the PEDC audit report. Mr. Reich read from page 2 of the Independent Auditors' Report: Opinions "In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities of PEDC as of September 30, 2016, and the respective changes in financial position and, where applicable, cash flows for the year ". Mr. Reich stated that basically this was a "clean opinion" on the financial statements. He went on to page 4 the Statement of Revenues and Expenditures for the year ended September 30, 2016. The Sales Tax Revenue was just over $1.4 million and the Expenditures were about $400,000; adding $1,000,000 to the Fund Balance to be used for future incentives. Mr. Banks questioned the Investments section on page 8, paragraphs two and three. Mr. Wilson said Gene Anderson would be the one to answer questions on the investment pools since cities all over Texas use the pools. Mr. Banks is concerned that the PEDC is using investment pools that are not insured. Mr. Paris asked if they would like a discussion of investment pools with Mr. Anderson to be a future agenda item. Mr. Manning said they would like it on a future agenda. Mr. Reich asked the Board if they had any other questions about the audit. There were no other questions. Mr. Banks made a motion to accept the Audit Report. Mr. Wilson seconded the motion. Vote was 5 -ayes and 0 -nays. Discuss future budget amendments. Mr. Wilson stated that he wanted the Board to discuss future budget amendments so the adjustments could be made before his term as Secretary/Treasurer ended in June of this year. The first adjustment would be $23,000 taken from Contract Labor and put into Salaries & Wages. Under the Direct Business Incentives we added the Park Street Project during the fiscal year which we should list as $60,000. We ask for any suggestions or problems you see in the budget be brought to our attention. Budget amendments will be ready for approval at the April Board meeting. Mr. Banks asked if the numbers we add in will be taken from another item. Mr. Wilson responded that we would just be adding to the budget since we were under budget. The $8,000 to Potters' Industries for 2015 should have been paid in fiscal year 2015 -2016, but was paid in fiscal year 2016 -2017. This second payment for $8,000 is for Potters' Industries 2016 and it is the correct payment to be paid this fiscal year. We PEDC Board Meeting Minutes March 21, 2017 Page 3 of 4 have all the documentation to pay this second $8,000. Mr. Paris went over the TML Insurance Benefits and said that we have added $8,500 to that item. He went on to say that we will have the changes ready to vote on in April and then present to City Council. Discuss and possibly approve Executive Director's benefits in context to new TML benefits. Mr. Paris explained that when the first invoice from TML was sent to Gene Anderson in Finance that Mr. Anderson came back and asked if amendments were made to the Executive Director's contract since the contract states a $1,000 a month allowance for insurance benefits. Mr. Anderson is seeking clarification of the Executive Director's contract agreement. Mr. Paris said it should say "The Board choses to pay the Executive Director, Texas Municipal League benefits to he or she and the dependents if he or she shall chose to do that." Mr. Brockman added "for health, dental and vision." And then Mr. Brockman made the motion stating again that the Board choses to pay the Executive Director, Texas Municipal League benefits for health, dental and vision to he or she and the dependents if he or she shall chose to do that. Mr. Hughes seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss and possibly approve SuRRMA's request for support from each entity with a pledge of $2000 a year which will build a reserve fund. Ms. Harris said that under 501.103 Texas Local Government Code she does not see a way to make it an appropriate project. Specific sites are allowed, but general infrastructure is not in a Type A Corporation. Mr. Paris wanted to know how it was looked at when the PEDC contributed to the Highway 24 project. Was it a specific project? Mr. Wilson answered that it was a specific infrastructure project that had everything in place before we got involved. Mr. Brockman asked if SuRRMA might restate the request in an acceptable format. Mr. Wilson stated SuRRMA was looking for operating expenses and we could take the amount from marketing. Mr. Banks asked how a reserve fund for SuRRMA can be a marketing expense in our budget. Mr. Paris said that other EDCs use their marketing monies flexibly. Mr. Banks reminded everyone that we are a Type A Corporation which is very limited in the spending of our funds. Mr. Manning asked Ms. Harris if there was a legal way for the PEDC to support SuRRMA's reserve fund. She replied that as a project there was not, but as a promotional expense it could be legal. Mr. Banks made a motion to table this item. Mr. Wilson seconded the motion. Vote was 5 -ayes to 0 -nays. Executive Director's Monthly Report. • A thank you goes out to Ken Higdon, his staff, and volunteers. Lamar County Days was a great success. Mr. Hughes and I met with the Governor's Office staff members discussing Paris and our major manufacturers. We were invited back to the Governor's Office because of an idea that we came up with. Along with staff from the Governor's Office, members from the Texas Economic Development Foundation and representatives from the Texas Workforce Commission will be joining us on March the 30th. • Project Sun Bird is still very active and under discussion. Project Iron Anchor will be taken to the Governor's Office. Project Wind Cave which was an RFP from the Governor's Office would like to come back and for a site visit in April. Wind Cave does coating for tubing, approximately 150 jobs, significant investment, and a large space. PEDC Board Meeting Minutes March 21, 2017 Page 4 of 4 • Another project does compounding solutions for the oil and gas industry. I don't have all the details yet. • I attended a Site Link Consultant Meeting last month and have a consultant coming to Paris in April. This consultant will be looking at our properties, our assets, and our resources. • J. Skinner has done an addendum to their tax abatement and the City Council will be reviewing. • Park Street Project has the foundation completed, but the City Engineers are waiting for some good weather before they finish it. • The Build -to -Suit sign for 2305 Loop 286 should be completed this week. • The business retention and expansion visits are going well. Potters has completed their building across from Park Street and has started using it for storage. Another manufacturer is looking into exporting to the Middle East and Brazil. Convene into Executive Session: The Board convened into Executive Session at 4:51 p.m. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session. The Board reconvened back into Open Session at 5:06 p.m. No action was taken from the discussion that took place in Executive Session. Discuss Future Agenda Items. Mr. Paris said that he had a request from Mr. Banks that Mr. Anderson speaks with the Board about the unsecured funds in our annual financial report. The second request, we put the SuRRMA request for support back on the agenda. Adiourn Mr. Banks made a motion to adjourn. Mr. Hughes seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting was adjourned at 5:09 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday March 07, 2017 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Bill Sanders 2. Susan Hamby 3. John Eyler 4. Jason Warwick 5. David Ballard The city staff was represented by Asst. Chief Randy Tuttle and City Engineer Carla Easton. Chairperson Susan Hamby called the meeting to order at 5:15pm. A quorum was established with five members present. Ms. Hamby moved to item #2 to approve minutes from October 11, 2016 meeting. Mr. Warwick made a motion to approve the minutes and Mr. Eyler second the motion which passed 5 -0 Ms. Hamby moved to item #3 regarding the discussion and possible action concerning closure of 1500 1st NE between Hickory and Center Street. Mr. Tuttle informed members that the Boy's Club of Paris had requested that consideration be given to closing this street for the safety of the children that attend the club. Boys Club representative Clifton Fendley addressed the board and expressed concern for the safety of children leaving the club. Mr. Fendley said vehicles park in front and across the street from the club and the children run out into the street between the cars creating a safety issue. Mr. Fendley also stated vehicles driving in front of the club appear to be travelling too fast. Carla Easton presented information to members about the street and the parking on the street. Members had various concerns about the legality of closing a public street and making it a private parking lot along with concerns of how it would affect the traffic flow in the neighborhood. It was suggested that Ms. Easton do further research on this issue and investigate other possible solutions to address this concern. Mr. Ballard made a motion to table this item until next meeting so Ms. Easton would have time to gather information to present to members. The motion was second by Mr. Sanders and passed 5 -0 Ms. Hamby then moved to item #4 regarding old business. There was no old business to discuss. Ms. Hamby then moved to item #5 regarding future agenda items. Mr. Eyler requested that TXDOT be contacted regarding lack of turn lanes being marked for east bound vehicles on Loop turning north onto N. Main and north bound vehicles on Loop turning west on Lamar. Mr. Tuttle advised members he would review this and contact TXDOT. Ms. Hamby moved to adjourn the meeting at 5:36pm. A motion was made by Mr. Eyler and second by Mr. Ballard. Motion carried 5 -0 Chairperson Date: lU .� PARIS FIREMEN'S f RELIEF AND RETIREMENT FUND MONTHLY BOARD MEETING MINUTES March 14, 2017 The Firemen's Pension Board met at 3:00 p.m. on March 14, 2017 in the Conference Room at Station One. MEMBERS PRESENT Jesse Strain, Chairman Kevin Wood, Vice - Chairman Randy Crawford, Secretary /Treasurer Gene Anderson, Trustee OTHERS PRESENT Debra Jones, Plan Administrator Kim Calhoun, Westwood Trust Michelle Neber, Westwood Trust Stephen Gerrald MEMBERS ABSENT Sandy Collard, Trustee 1. The public may address the Board. Five minutes will be allotted to each person. Additional time may be granted. There was no one from the public to address the board. 2. Presentation by Westwood Trust Kim Calhoun and Michelle Neber from Westwood Trust made a presentation to the board regarding the Fund's investments. a. Discussion and possible action regarding the presentation. No action was needed 3. Approve the minutes for the January 2017 meeting. Motion was made to approve the minutes from January 2017. Motion: Kevin Wood Second: Randy Crawford Motion passed 4. Approve the results of the Firefighter Trustee Election. Motion was made to approve the results of the Firefighter Trustee Election naming Randy Crawford as Firefighter Trustee. Motion: Kevin Wood Second: Gene Anderson Motion passed PO Box 9759, Longview, Texas 75608 (409) 828 -0425 5. Review and approve the Refund of Contributions for Justin Hay. Motion was made to approve the refund of contributions for Justin Hay. Motion: Randy Crawford Second: Kevin Wood Motion passed 6. Review and approve all invoices presented to the Board. Motion was made to approve the invoices presented to the Board. Motion: Kevin Wood Second: Randy Crawford Motion passed 7. Review and approve the Financial Statements from Westwood. Motion was made to approve the financial statements. Motion: Randy Crawford Second: Kevin Wood Motion passed 8. Discussion regarding a replacement for the open Civilian Board member position (position A). Stephen Gerrald was introduced to the board as a prospective board trustee. Motion was made to appoint Stephen Gerrald as Civilian Board Trustee, beginning a 2 year term immediately. Motion: Kevin Wood Second: Randy Crawford Motion passed 9. Discussion and possible action regarding the Civilian Board member position currently held by Ryan Lassiter (position B). The Board was informed that Ryan Lassiter had resigned his position on the board. 10. Review and take action on correspondence addressed to the Paris Firefighters' Relief and Retirement Fund received after last meeting. No action needed 11. Motion was made to adjourn the meeting. Motion: Randy Crawford Second: Kevin Wood Motion passed