03/21/2017 MINUTESHOUSING AUTHORITY OF THE CITY OF PARIS
REGULAR MEETING
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
MINUTES OF March 21, 2017
Present at the Meeting:
Gary Savage — Chairman of the Board of Commissioners
TK Haynes — Vice Chairman of the Board of Commissioners
Cassandra Hearn — Commissioner of the Board of Commissioners
Dewayne Dangerfield — Commissioner of the Board of Commissioners
Sally Ruthart — Executive Director
Kim Snow — PHA Inspector
Patricia Pridemore — PHA Program Manager
1. Meeting Called to order at 12:41 pm on Tuesday, March 21, 2017 by Chairman of the
Board of Commissioners, Gary Savage.
2. Having four Board Members present, a quorum, Mr. Savage thanked and welcomed
everyone to the meeting.
3. Citizens' Forum Opened — No one chose to speak; the Citizens' Forum was closed.
4. Minutes from the January 27, 2017 Minutes were approved with a motion made by
Mr. Haynes and seconded by Mr. Dangerfield. Passed 4 -0.
5. UNFINISHED BUSINESS: a. Laundry Facilities Bid — Mrs. Ruthart made sure all
Board Members got a copy of the bid. Mrs. Ruthart suggested using the card reader
option for the safety of the attendants and no money being left in the facilities. Kelly
Crawford made a suggestion to make all units washer /dryer accessible but that would
costs approximately $60,000 to rewire and vent 184 units, but there would be no
maintenance for the PHA; however, the tenants would have to purchase their own
washer /dryer and their utility bills would be higher.
This bid includes the company installing all the washers/dryers in the laundry facilities
for $50,000 with a one year warranty and staff training. After the first year the
maintenance would have to be done by the PHA. PHA is hoping that the income from the
laundry will at least pay for the attendants wages. Mrs. Ruthart said that this would have
to be put in the budget for FY beginning 7/1/2017. There will also be ADA approved
washers and dryers installed. Mr. Savage made a motion to put money in the budget for
the laundry facilities to be reopened and Mr. Dangerfield seconded the motion. Motion
passed 4 -0.
6. NEW BUSINESS:
a. Occupancy Report — 4 vacancies in Public Housing. 17 were filed on in the Court
System for non - payment of rent and one pending eviction for a drug violation. Mr.
Savage asked what happens if the person with the drug violation does not move. Mrs.
Ruthart explained that the PHA will file a Forcible Entry and Detainer with the Courts.
Mrs. Ruthart also explained that all abandoned units will be filed on in the court system
from this point forward. The PHA will no longer "Take over" and/or "Clean out"
abandoned units. There will be a notice posted on the door and after the time period of
the notice, the PHA will file a FED with the Court system. After the 5 day period after
the court hearing, the PHA will file a Writ and the items left in the apartment will be set
out on the sidewalk. This will cost the PHA $266 per tenant and will cost the tenant $266
in court fees if they ever try to return to the PHA programs.
b. Financial Report — presented bank statements and charts from the accountant for PH
and Section 8.
c. An "Ask the Director Meeting" and "Meter Reading Class" was held on Monday,
March 20, 2017 and 3 residents attended.
d. Audit — accidentally skipped by Mrs. Ruthart
e. Board Commissioner terms of Ms. Hearn and Ms. Chevy expire on June 30, 2017.
f. Disposition of the lawnmower — PHA received $2611.97 and $186.33 for the old
appliances.
g. Maintenance Supervisor came up with an idea regarding the bed bug problem. Scott
suggested that we do all of the units one time at no cost to the tenant. The tenant will
have to do the preparation for the treatment (anything that will melt). If the tenant denies
treatment, they will have to sign a notice stating that they refuse treatment. Mrs. Ruthart
suggested that if the Board agrees for the PHA to do this and with the new laundry mats
that will need maintenance; the PHA will need an extra Maintenance Man — Utility
Worker. The PHA's subsidy is based on vacancies and in order to keep vacancies under
control Mrs. Ruthart suggested adding a Maintenance Man. Mr. Haynes made a motion to
begin the plan to treat all units for bed bugs that do not refuse treatment and authorize
hiring of an additional maintenance person in order to get out occupancy /make readies in
order. Motion is seconded by Mr. Dangerfield. Motion passed 4 -0.
7. RESOLUTIONS:
2016 -008. Changes to the Admin Plan
seconded by Mr. Savage, passed 4 -0.
2016 -000. Changes to A &O Policy
seconded by Mr. Savage, passed 4 -0.
2016 -010. Utility Allowance Changes
seconded by Ms. Hearn, passed 4 -0.
8. Board Questions or comments: None.
Motion to approve made by Mr. Haynes and
Motion to approve made by Mr. Haynes and
Motion to approve made by Mr. Haynes and
9. No further business or questions, a motion for adjournment was made by Mr. Savage
and seconded by Mr. Dangerfield. Motion passed 4 -0. The meeting was adjourned at 1:34
pm.
APPROVED THI S IV day of / C , 2017.
" Yjk,
Sally Ru art, Secretary
Gary Sav , Ch 'rman