1999-011-VEHICLE MAINTENANCE AGREEMENT, QUICK & E-Z LUBE BID AWARD, RES 98-050
RESOLUTION NO. 99-011
WHEREAS, the City Council of the City of Paris did heretofore, at its special meeting on
the 16th day of September, 1998, in Ordinance No. 98-050, approve the purchase of labor and
materials for servicing City of Paris vehicles; and,
WHEREAS, bids for such service were received until 3:00 o'clock p.m., Tuesday,
January 19, 1999; and,
WHEREAS, the best bid for such service was made by Quick & E-Z Lube, 300 Pine Bluff
Street, Paris, Texas, and it should be awarded the bid for providing such service; and,
WHEREAS, the form of the Vehicle Maintenance Agreement, attached hereto as Exhibit
A, should, in all things, be approved, and the Mayor, Charles H. Neeley, should be authorized
to execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the bid
of Quick & E-Z Lube, for furnishing of labor and materials and performing all work required for
servicing City of Paris vehicles be, and the same is hereby, accepted and let, conditioned upon
said contractor meeting all of the terms and specifications included in the bid documents; and,
BE IT FURTHER RESOLVED, that the Mayor, Charles H. Neeley, be, and he is
hereby, authorized and directed to execute, on behalf of the City of Paris, the Vehicle Maintenance
Agreement with Quick & E-Z Lube, under the terms and conditions and in the form shown in
Exhibit A, attached hereto.
PASSED AND ADOPTED this 8th day of February, 1999.
ATTEST:
,
Mattie Cunningham, City Clerk
;;;t;trA/
Scott P. Foster, City Attorney
VEHICLE MAINTENANCE AGREEMENT
COUNTY OF LAMAR
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KNOW ALL MEN BY THESE PRESENTS:
STATE OF TEXAS
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THAT, the CITY OF PARIS, PARIS, TEXAS, a municipal corporation, acting by and
through its Mayor, Charles H. Neeley, duly authorized, hereinafter called CITY, and QUICK
& E-Z LUBE, by and through its owners, Mark Bender and Jim Crosslin, hereinafter called
QUICK & E-Z, do hereby contract and agree as follows:
I. That QUICK & E-Z shall service CITY vehicles in accordance with the
specifications on Ex~ibit A, attached hereto and made a part hereof.
2. The term of this contract shall be for a period of twelve (12) months beginning
February 9, 1999, and ending on February 8, 2000.
3. CITY has the right to unilaterally terminate this agreement at any time for failure
to perform the required services as outlined in Exhibit A, attached hereto.
EXECUTED this 8th day of February, 1999.
Charles H. Neeley, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Scott P. Foster, City Attorney
eXHIBIT A
QUICK & E-Z LUBE
Mark Bender, Owner
."
Jim Crosslin, Owner
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME~ the undersigned authority, on this day personally appeared Charles H.
Neeley, Mayor of the City of Paris, known to me to be the person whose name is subscribed to
the foregoing instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 8th day of February, 1999.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Mark Bender
and Jim Crosslin, owners of Quick & E-Z Lube, known to me to be the persons whose names are
subscribed to the foregoing instrument, and acknowledged to me that they executed the same for
the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of February, 1999.
Notary Public, State of Texas
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CITY OF PARIS BID FORM
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CIT'! -019. 'rEUS
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TO:
City Manager/Mayor
135 1st SE Post Office Box 9037
Paris, Texas 75460
Qvd<..... E-Z LJbL..
300 p,(lIc. 3/.#1-' (JA-,(IJ, k,P
7S-7lD (Address)
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FROM:
(Name of Bidder)
( 103) 7fJ/-/t ylt.
(phone)
,
(I) (We) hereby offer to sell and perform vehicle service for the City of Paris. Texas as outlined in
. the .specifications,including Vehicle Class I through Class:vII as shown in the original proposal
for the price as indiCllted for each class of vehicle.
,
Deviations below specifications will not be considered.
AIl bids are to be submitted on the City of Paris bid forms.
"I understand that submission of this bid shall be construed as my acceptance of all of the terms.
and conditions contained in the specifications and any and all other documents made a part of this
bid packet."
I~ day of Y;n<I1.I#'i
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ature and Title of Person Submitting Bid
Submitted the
.1999.
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SPECIFICATIONS. AND QUOTATIONS
FOR
VEmCLE SERVICE
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The City of Paris will receive sealed bids for the services listed on the bid sheets. The cost will
include'service, labor, and supplies to complete the requested services. The City of Paris fleet
includes I.H. Corporation, General Motors Corporation, Ford Motor Company, and Chrysler
Corporation vehicles. .
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These service quotes shall be valid for a period of twelve (12) months from date bids are awarded.
Oil shall:meet or exceed factory recommendations for service classification and viscosity or AP.1.
.specifications. Oil :for, all-police cars .shall be Quaker State SW-30 with AP.I. specification
SH-SG-CC-CD..All other gasoline-powered vehicles shall be serviced with Quaker.State
10w~ci\With AP_l..specifications SH-SG-CC-CD. All..diesel-powered vehicles shall be serviced
with:Shcill.:Rotella 15W-40with API. .specifications CD-CDII"CE-2-CF-4-CG4.
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All.aidilters, oil filters, fuel:tilters and transmission .filters must meet or exceed original equipment
manufacture's performance standards. Successful bidder must furnish filter manufacturer's
literature confirming compliance with OEM standards.
Pe,vho; L - /YI,..,)t:. hI F;e/lm
Automatic transmission fluid shall be Quaker State Dextron II or Quaker State Dextron m.
Brand name of:tilters bid:
Heavy duty gear box oil SAE 90W, GL5 preferred.
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Multi-purpose chassis lubricant WLG #2 grade.
All oil and grease shall meet or exceed manufacturer's recommendations.
Police vehicles shall be serviced at 3,OOO-mile intervals. Ambulances and rescue units shall be
serviced at 150 hours or 3,OOO-mile intervals. Additional city vehicles will be serviced at 3,000-
mile intervals. Any needed repairs shall be noted on the invoice. Also, a sticker denoting the next
scheduled .service shall be attached to the vehicle in a conSpicuous area.
Any advertised specials, free gifts or services will not be considered'as a part of vendor's bid.
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Servicing of vehicles/equipment shall be completed within a 15 minute time frame from arrival
time (30 minutes for sweepers and refuse trucks). Service work on all city vehicles shall be
accomplished using a ground-level open pit service area.
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The services described on theiollowing pages cover seven (7) classes of vehicles. Each class of
vehicle has.a bid page that describes the services for that specific class of vehicle. Any supplies
or services listed under "Extra Products" will be products not included in the "Basic Service", but
considered necessary on an "as needed" or "as requested" basis.
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CLASS I-FTJLL'SIZE'SEDAN (6 &8 CYLINDER ):
A..
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aSlc services
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$
Drain crank case, insta1l new oil filter, (brand name P ~ "'....l"; L ), fill
with oil (up to 5 quarts - Quaker State 5W30 police vehicles; all other vehicles IOW30),
grease all fittings, . lubricate hinges and latches.
B.
Services check list
Check, clean or replace air filter (brand name Pe,v IIlo ; l
Check and fill transmission
Check and:fill brake fluid
Check and:fill differential
Check.and.fill ~ower steering fluid
Checkand.fill windshield washer fluid
TreatbatteJ)'terminals
Clieck.andcl~ crank case vent1ilter (replace ifneeded)
Check ~all tires, 'inflate to proper pressure
Check ,all be1tsand hoses
-Check wiper blades
Check for oil leaks under vehicle
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C. Extra products (as needed)
Oil per quart $ .1.8/...-
M.filter element (12,000 miles) $ {" 2r 11,,1(. :i
Crank case filter element $ t. rP g"lt. ,
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Gear oil per pound $ "f ro ~-<I- ,""d"J~.p 1.i!!!. ~Fh..
Transmission fluid per quart $ .... &Jf;''' I 'j __J-t..I '2."" A-f.k", ~ ~;'
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Power steering fluid per pint $ fVJ~ ' tt'
Brake fluid per pint $ file.. i.j
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Wmdshield washer fluid per quart $ I
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D. Automatic transmission filter/fluid change .1
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(20,000 mile intervals or as needed - up to 4 qts.) . 3'1. !f'
Filter brand Dame ft1./tt1'l . $
.,{ 191'( -to /111 PotJ p"I.~(... t/tl!$ {l..JlJl";~-b {YIdc..o"/3l .Jff.'1r
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CLASS TI - Pickups ( In-ton and 3/4-ton):
E. Basic services
B.
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Drain crank case, install new oil :filtet, {brand name . P;!~"'"1DI L ),:fill
with oil (up to 5 quarts - Quaker State 10W30), grease all fittings, lubricate hinges and
latches.
Services check list
Check, clean or replace air filter {brand name p..! ~ 11 ~ 0" L
Check and :fill transmission
Check and :fill brake fluid
Check and :fill differential
Check and :filll'ower .steering fluid
Check.and:fill windshield washer fluid
Treat battery terminals
Check and clean crankcase vent filter (replace ifneeded)
CheckalltireS, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Checkior oil leaks under vehicle
C. Extra products'Cas needed)
D.
Oil per quart
J\ir:filter element (12,000 miles)
Crank case :filter element
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
Brake fluid per pint
Windshield washer fluid per quart
$ :/.. f/!Z
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$ to. ,,/<-
$ 2. SD &tJf
$ vf 1-0 I"'" 1,.,~JoJj~.J
$ v, fa ,d ,,,,,,lllk)
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$ flJ c.-
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Automatic transmission :filter/fluid change
(20,000 mile intervals or as needed - up to 4 qts.)
Filter brand name P"-IWYI $
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JM\ 191999
MANAGER
Basic services $ ,g. "-9Cl~IJl.1S, 'tEXAS
Drain crank case, install new oil filter, (brand name Vdtl7-D I L ), :fill
with oil (up to 7 quarts - Quaker State 10W30), grease all fittings, lubricate Hinges and
latches.
CLASS m-Trncks (I-ton throul:h 2-ton /6 & 8 t;ylinder / ~asoline):
B.
Services check list
Check, clean or replace air filter (brand name P.et</f/'LD; L
Check and :fill transtnission
Check and fill brake fluid
Check and :fill differential
Check and fill p,ower steering fluid
. Check and fill windshield washer fluid
Treat battery terminals
Check and cle,an crank case vent filter (replace if needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
)
C. Extra products (Jts needed)
Oil per quart
Air filter element (12,000 miles)
Crank case filter element
Gear oil per pound
Transtnission fluid per quart
Power steering fluid per pint
Brake fluid per pint
Wmdshield washer fluid per quart
~
$ 2.-
$ /'. ..., IMil-
S 'l.rD '/fit- .
S ~ fD I ~ ~,,/,;.I.,J 2 ~ A..tI~
S 1-.7 I >""I,;.kJ :t, ~ -t-f4<~
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l\utomatic transtnission filter/fluid change
(20,000 mile intervals or as needed - up to 5 qts.)
Filter brand name P>t"'m S
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.CLASS IV- Trucks (I-ton throul:h 2-ton /6 ilk 8 c:ylinder / diesel):
$ "''''.~
E. Basic services 01- ,
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Drain cran:k case, install new oil :filtet, (brand name P.ul"'7. 0; L ), fill
with oil (up to 14 quarts - Shell Rotella 15W40), grease all fittings, lubricate hinges and
latches.
Services check list
Check, clean orreplace air :filter (brand name Pot";';. 0; L
Chec1cand fill transmission
Chec1cand:fill brake fluid
Check:andfill differential
.Checkand:fill ppwer steering fluid
Check:and:fill windshield washer fluid
Treat:battery terminals
Check:and cll;31lcran:k case vent :filter (replace ifneeded)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
B.
C. Extra products (as needed)
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Oil per quart
}\if filter element (12,000 miles)
Crank case :filter element
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
Brake fluid per pint
Wmdshield washer fluid per quart
$
$
$
$
$
$
$
$
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Automatic transmission :filter/fluid change
(20,000 mile intervals or as needed - up to 8 qts.)
Fllterbrand name F-II.hM
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€J,.TY MANAGER
i>,ABlS;;rEXAS
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CLASS V - Tmcks 00-1 no ton and "3 ton / 6 & 8 cylinder /I:asolin~:
E.
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Basic services
s
Drain crank case, install.new oil.filtet, (brand name P-t;l/.h. 0; L ), fill
with oil (up to 9'quarts - Quaker State 10W30), grease all fittings, lubricate hinges and
latches.
B.
Services check list
Check, clean or replace air filter (brand name P..e,J,v'Z.o; L
Check and fill transmission
Check .and jiJJ brake fluid
Check and.fill differential
Check and iill power steering fluid
Checkandiill windshield washer fluid
Treafbattery.terminli1s
Check and clean crank case vent filter (replace if needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
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C. Extra products (Ils needed)
D.
Oil per quart
Mrfilter element (12,000 miles)
Crank case filter element
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
.Brake fluid per pint
Wmdshield washer fluid per quart
$ 1..~
$ /.. >-. /J"Jt..
$ ~,r" tMJt...
S "'~ +0 I I<L IrV~/v.l.d :1.. 1IlS-",./Jq,.
$ J t. ),/ ,,ve/./)..) ,-.~.$A-":'-
$ ,vIe..
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Automatic transmission filter/fluid change
(20,000 mile intervals or as needed - up to 8 qts.)
Filter brand name Fr1.,4""
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RECEIVED
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CITY MANAGER
PARIS. TEXAS
CLASS VI- Trocks 0-1/2 ton and 3 ton /6 & 8 cylinder / diesel):
$ "". Dl-
E. Basic services .;.. ~I
Drain crank case, install new oil filter, (brand name P.t..,I"'7-P', L ), fill
with oil (up to 20 quarts- Shell Rotella 15W40), grease all fittings, lubricate hinges and
latches.
Service.~ check list
Check, clean or replace air filter (brand name p~.v~"f. 0; 1-
Check and fill transmission
Check and .fill brake fluid
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treafbattery terminals
Check and clean crank case vent filter (replace ifneeded)
Check all tireS, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
B.
C. Extra products (as needed)
D.
Oil per quart $
Air filter element (12,000 miles) $
Crank case filter element $
Geu oil per pound $
Transmission fluid per quart $
Power steering fluid per pint $
Brake fluid per pint $
Wmdshield washer fluid per quart . $
C.t:1t~ 0; I F.>f-....... If- {l"f,J'I!(l"J
l\utomatic transmission filter/fluid change
(20,000 mile intervals or as needed - up to 20 qts.)
Filter brand name frl~ $
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v j 1-0 ',7, . ).1.4.1 :1. ~ "..!.M
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CLASS VII - Refuse Trucks and Street Sweepers (diesel):
E.
Basic services
$
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CITY MA-NI
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Drain ~ case, install new oil filter, (brand name PNfY7.D;L) i1tJ1w;.J ), fill
with oil (up to 20 quarts - Shell Rotella 15W40), grease all fittings, lubricate hinges and
latches.
Rear power Uniton sweeper
B. Services check list
DO NOT SERVICE AIR FILTER
Check:and fill transmission
Check and fill brake fluid
Check and fill differential
Check and ii11 power steering fluid
Check and fi11 windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace ifneeded)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
C. Extra products (as needed)
Oil per quart $
Crank case :filter element $
Gear oil per pound $
Transmission fluid per quart $
Power steering fluid per pint $
Brake fluid per pint $
Wmdshield washer fluid per quart $
D.
Automatic transmission filter/fluid change
(20,000 mile intervals or as needed - up to 20 qts.)
Filter brand name B""JJ w,',..l $
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