14 - ANNUAL DEPARTMENT REPORTSItem No. 14
memorandum
TO: Mayor & City Council
FROM: John Godwin, City Manager
SUBJECT: ANNUAL DEPARTMENT REPORTS
DATE: May 11, 2017
BACKGROUND: As we have done the last few years, we are beginning our budget preparation
cycle with annual reports on each of our departments. This provides the council an opportunity
to learn what the departments are working on, what their major needs are, and any special issues
they face as we plan for the future. These priorities and needs in turn determine our budget,
instead of a long list of tedious line items. It also helps us think in terms of multiple years, which
is crucial to managing an efficient and effective overall budget and organization.
STATUS OF ISSUE: Public Works, Utilities, Engineering, and Finance will present their
reports on June 12. We will address EMS, Library, Fire, and Police on June 26.
BUDGET: NA.
RECOMMENDATION: Discussion only.
ANNUAL REPORTS /BUDGET NEEDS SUMMARY
Public Works
Tennis court improvements; skate park & Market Square
Drainage; maintenance staffing (0.5 FTE, 04/01/18)
Parks planning & development; equipment, safety
Pool improvements (pump, filter, plaster, light)
COLA, especially lowest paid employees
Citywide cleanup program
Recycling, additional bins
Road maintainer, bulldozer, other large equipment
Old landfill closure maintenance
Sports complex: parking, lighting, signage, fencing
Utilities
Rebuild pumps at Campbell's and Woodard lift stations; ongoing
Rebuild pumps and replace valves at the flow equalization basin; ongoing
New headworks /mechanical bar screen
Rebuild one pump at ground storage; rebuild two sludge transfer pumps; replace filter surface pump
COLA, especially lowest paid employees
Engineering
Other codes, construction standards, standardized contracts; scheduled for 06/12/17
Airport hangar; under construction by TXDOT
Downtown improvements; ongoing (market, parks, security, utilities)
Utilities bond program
Street bond program
ADA transition plan annual funding
Permitting fees
Finance
Fueling services
City hall renovations /repairs; ongoing
All- weather surfaces at Warehouse
Retiree COLAs
Sick leave buy -back program
EMS
Build new station; move in 2018
Add 5" pay step
Increasing equipment costs /standards
VOIP phone system refresh; end of life software support
Website revision
EMS operations supervisor
Library
Building needs
After - school programing
Artwork
Fire
Fire bunker gear and SCBA
Firefighter pay
14 -day pay cycle
Codes: contract mowing, staffing (0.5 FTE, 04/01/18)
Police
Exterior of Police & Courts building
Assignment pay
Wellness program
Animal control reclassifications
Feral cat program
SROs to NLISD, 09/01/17