1999-041-CUSTODIAL CONTRACT FOR CITY OF PARIS BUILDINGS, VAN NOORD JANITORIAL SERVICE
RESOLUTION NO. 99-041
WHEREAS, the City of Paris did heretofore, give written notice that the current
custodial contract with the City of Paris is being terminated for failure to perform the
services required under the contract, and proceeded to advertise for bids for furnishing plant,
labor, materials and equipment and performing all work required for the maintenance and
custodial service for the following City of Paris buildings: City Hall, Water Billing Office,
City Hall West Annex, City Hall North Annex, the Paris Public Library and the Municipal
Airport Terminal, which bids were received until 3:00 o'clock P.M., Tuesday, April 27,
1999; and,
WHEREAS, the best bid for such maintenance and custodial service was made by
David Van Noord d/b/a Van Noord Janitorial Service, and it should be awarded the bid
for such maintenance and custodial service; and,
WHEREAS, the form of contract for such maintenance and custodial service
attached hereto as Exhibit A, should be approved, and the Mayor should be authorized to
execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that
the bid of David Van Noord, d/b/a Van Noord Janitorial Service, for the maintenance
and custodial service for the following City of Paris buildings: City Hall, Water Billing
Office, City Hall West Annex, City Hall North Annex, the Paris Public Library, and the
Municipal Airport Terminal in the amount of $2,000.00 per month is hereby accepted and
let conditioned upon said contractor meeting all of the terms and specifications included in
the bid documents; and,
BE IT FURTHER RESOLVED, that the Mayor of the City of Paris, Charles H.
Neeley, be, and he is hereby authorized and directed to execute on behalf of the City of
Paris the contract with David Van Noord, d/b/a Van Noord Janitorial Service, for said
maintenance and custodial service, upon the terms and conditions and in the form shown in
Exhibit A attached hereto.
PASSED AND ADOPTED lhi, 29. d>y of April, ,.19.99' I... /
{~,~~ r/ IL~<"&L
Charles H. Neeley, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO }'ORM:
C;~~
Scott P. Foster, City Attorney
STATE OF TEXAS
COUNTY OF LAMAR
CUSTODIAL CONTRACT
}
}
KNOW ALL MEN BY THESE PRESENTS:
THAT, the City of Paris, Paris, Texas, a municipal corporation, acting by and through
its Mayor, Charles H. Neeley, hereinafter referred to as CITY, and David Van Noord d/b/a
Noord Janitorial Service, Rt. 1, Box 127, Blossom, Texas 75416, hereinafter referred to as V AN
NOORD, do contract and agree as follows:
1. The CITY wishes to procure and V AN NOORD desires to provide maintenance
and custodial service for the following City of Paris buildings: City Hall, Water Billing Office,
City Hall West Annex, City Hall North Annex, the Paris Public Library, and the Municipal
Airport Terminal as described in the bid documents, being legal notice, scope of work and bid
form, attached hereto as Exhibits" A" through "C" and incorporated herein for all legal purposes
and the consideration of such services shall be $2,000.00 per month.
2. CITY and V AN NOORD each bind respectfully itself, its successors and assigns
and heirs to this agreement and to the covenants contained herein. V AN NOORD shall not assign,
sublet or transfer its interest in the contract without the written consent of CITY.
3. The term of this contract begins on the 1 st day of June, 1999, and runs until such
time as CITY or V AN NOORD gives sixty days written notice to the other that the same is
terminated, which termination can be without cause. CITY retains the right to terminate said
contract upon (30) days written notice for V AN NOORD's failure to perform the services required
under this contract.
CUSTODIAL CONTRACT ~ Page 1
t.)\H\BIT ~
4. V AN NOORD will not employ persons who have convictions for a theft or felony
for the work performed under any part of this contract.
5. V AN NOORD will not discriminate against any employee or applicant for
employment because of race, religion, color, sex or national origin. V AN NOORD will take
affirmative action to insure that applicants are employed and that employees are treated during
employment without regard to their race, religion, color, sex or national origin. Such action shall
include, but is not limited to the following: employment; upgrading; demotion or transfer;
recruitment or recruitment advertising; layoff; termination; rates of payor other forms of
compensation; and selection for training, including apprenticeship. V AN NOORD agrees to post,
in conspicuous places available to employees and applicants for employment, notices setting forth
the requirements of these non-discrimination provisions.
6. V AN NOORD must provide insurance as required in the bid documents, certificates
of which shall be filed with the City Clerk of the City of Paris.
7. CITY and V AN NOORD hereby agree to the full performance of the covenants
contained herein.
Entered into this 29th day of April, 1999.
CITY OF PARIS
Charles Neeley, Mayor
ATTEST:
Mattie Cunningham, City Clerk
CUSTODIAL CONTRACf ~ Page 2
APPROVED AS TO FORM:
Scott P. Foster, City Attorney
V AN NOORD JANITORIAL SERVICE
By:
David Van Noord, Owner
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Charles H.
Neeley, Mayor of the City of Paris, known to me to be the person whose name is subscribed to
the foregoing instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of April, 1999.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared, David Van
Noord d/b/a! Van Noord Janitorial Service, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the
purposes and consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of April, 1999.
Notary Public, State of Texas
CUSTODIAL C'ONTRAer - PIl8C 3
,
Publish the Paris News
April 11, 1999
April 18, 1999
LEGAL NOTICE
The City of Paris will receive sealed bids at the Office of City Manager, City of Paris, P.O. Box
9037, Paris, Texas 75461-9037, for Maintenance/Custodial Service for the following City of Paris
Buildings: City Hall, Water Billing Office, City Hall Annexes, Paris Public Library, and Municipal
Airport.
Bids will be received until 3:00 P. M., Tuesday, April 27, 1999 at which time all bids received will
be opened, tabulated, and referred to the City Council for consideration at the Council meeting to
be held Tuesday, April 29, 1999, starting at 6:00 P. M.
Information, specifications, and bids forms may be obtained at the office of the City Manager, City
Hall, Paris, Texas 75461-9037. Bidders should contact Gene Anderson at 785-7511 x241 to
schedule an appointment to review the specifications and the buildings in question. Effective date
of the new contract is June 1, 1999.
Those submitting bids are notified of City exemption from otherwise applicable sales and excise
taxes.
The City of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and
to award as may be advantageous to the City.
City of Paris
Paris, Texas
MATTIE CUNNINGHAM, CITY CLERK
EXHIBIT A
MAINTENANCE SCHEDULE
CITY HALL, CITY HALL ANNEX AND WATER BILLING OFFICE
PARIS COX FIELD TERMINAL BLDG.
DAILY
Vacuum all carpeted.areas with an electric operated vacuum.
Empty all trash receptacles and replace bag liners as needed.
Mop all restroom floors.
- Sweep or dust mop all hard surface floors.
Clean and sanitize all restroom fixtures including sinks, commodes,
urinals and stall dividers.
Clean and shine drinking fountains.
Spare toilet paper and paper towels should be placed in each
restroom.
Supply all restrooms with hand soap.
Clean glass on all entrance doors.
Dust all office furniture and equipment.
WEEKLY
Spot clean all carpeted areas that are soiled.
Dust all doors, baseboards, frames, handrails, chair legs,
telephones, window sills, window blinds, file cabinets and open
areas of book shelves (furniture polish should be used on wood
fixtures).
Remove cobwebs from corners of each room and ceiling.
Remove accumulated dirt and dust from all return air vents.
Dust and polish Council Chamber desks and tables.
Vacuum .and straighten chairs in City Council Room.
EXHIBIT B
B-1
ADDITIONAL MAINTENANCE SHALL INCLUDE:
Strip and wax all hard surfaced areas every 6 months.
Clean out ceiling light fixtures once per month.
Interior of all windows shall be cleaned once per month.
- Replace burned out light bulbs as needed.
The City of Paris will provide all paper supplies, sanitizers,
plastic trash bags, soaps and window cleaner. All other supplies
will be provided by the contractor including but not ILmited to
vacuum cleaners, buffers, stripping chemicals and any other
supplies needed that are not mentioned above. All employees of the
Contractor when doing maintenance work under this contract must
wear shoes, long pants and shirts at all times. Maintenance will
be worked Monday through Friday after 5:00 P.M., except for the
weekly, monthly, and additional maintenance listed. This can be
accomplished on week-ends if necessary. The Contractor will be
responsible for Workman's Compensation and insurance for persons
under this employment contract.
Once a contract is signed, a check for the amount of the contract
will be sent to the Contractor by the 10th day of the month.
'--~._----._,."._.~.-..,.__._,.
B-2
PARIS PUBLIC LIBRARY
JANITORIAL MAINTENANCE SCHEDULE
Dailv
Vacuum main carpeted areas with electric operated vacuum.
Empty and clean all ash trays.
Empty all trash receptacles and replace bag liners as needed.
Mop all restroom floors.
Clean and sanitize all restroom fixtures, including sinks,
commodes, urinals and stall dividers; clean and sanitize workroom
and kitchen sinks (upstairs and down).
Leave restroom doors open after cleaning.
Dust mop hard surface floor in work room.
Clean and shine drinking fountains.
Supply all restrooms with hand soap. Fill toilet paper and paper
towel holders.
Clean glass on all entrance doors.
Dust: circulation desk, atlas/map stands/ tops of free-standing
shelves, card catalogs and tables.
Weekly
Vacuum secondary carpeted areas with an electric operated vacuum,
to include Texas History Room, Typing Room, Gallery, and Director~.s
office.
Spot clean carpeted areas as needed.
Remove cobwebs from corners of rooms and ceilings.
Mop work room, lounge, and downstairs restroom floors.
Dust lobby seat, planters and window sills.
Ensure P-traps in center of restroom floors are properly
functioning by pouring at least one gallon of water down the drain.
11-:-)
Ouarterly
Dust: all doors, baseboards, frames, handrails, chair legs, and
window blinds. Use furniture polish on wood fixtures.
Clean out ceiling light fixtures.
Clean interiors of all windows.
Dust all ceiling grids.
Remove dirt and dust from return air vents.
Buff terrazzo floors.
Annually
Strip and wax hard surface floors.
Additional
Replace burned out bulbs as needed.
Notes
The City of Paris will provide all paper supplies, sanitizers,
plastic trash bags, soaps, and window cleaner. All other supplies
will be provided by the contractor including but not limited to
yacuum cleaners, buffers, stripping chemicals, and any other
supplies needed that are not mentioned above. All employees of the
Contractor when doing maintenance work under this contract must be
properly attired for the work to be done. Maintenance will be
worked Tuesday and Thursday after 8 PM and Wednesday, Friday and
Saturday after 6 PM.
B-4
BID FORM
FROM:
HONORABLE MAYOR AND CITY COUNCIL
N!Src~~~i~
K,L/ I30x /L7 g/OSSOYh. V 7><,//(,
Address
RECEIVED
TO:
APR 2. 7 1999
CITY MANAGER
p.ARIS, TEXAS
to.. 911.. '5'1 f. '2. .
Phone Number
(I) (WE) hereby submit the following bid according to the specifications sent to me by the City
of Paris for Custodial Services at the following areas:
CITY HALL
L rqp
.00
,
-..
WATER BILLING OFFICE
$
J,7S .
.00
CITY HALL ANNEX - NORTH
$ .n-5
L_ 1"00
~QO
.00
CITY HALL ANNEX - WEST
.00
PARIS PUBLIC LIBRARY
$
.00
MUNICIPAL AIRPORT
$
"300
~ .00
TOTAL BID
2000
$ ,
.00
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SIGNATURE OF BIDDER
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EXHIBIT C