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06 - MINUTES OF VARIOUS BOARDSItem No. 6 Love Civic Center Governing Board Minutes Love Civic Center June 15, 2017 4:00 pm Present: Curtis Fendley, Roderick Martin, JoKyle Varner, Jeff Martin, Chip McEwin, Troy Scholl, Robert High, Jimmie Hopson, Casey Ressler, Helen Ressler, Josh Bray, Bobby Walters and Kenneth Webb. Staff: Ken Higdon, Gina Crawford, Becky Semple, Randy Nation and Kem Wright Curtis Fendley called meeting to order at 4:00 pm. A motion to approve the May minutes was made by Bobby Walters, seconded by Robert High, all approved. Ken Higdon stated that the rack card was being revised somewhat. Ken Higdon handed out the assessment of the Civic Center. The Long Range Planning Committee will meet on Monday, June 19 to start discussions. Ken Higdon gave an overview of the May financials, they were accepted into the minutes. Ken Higdon reported on the 2017 -2018 budget. A motion to approve was made by Helen Ressler, seconded by Kenneth Webb, all approved. The budget will then be presented to the City Council. Randy Nation gave a report of the repairs happening at the civic center. We are getting bids to repaint the tower and put shelving in kitchen. Ken Higdon stated that he and Jon McFadden have been working on updated the rental contract. This will be presented to the Long Range Planning Committee. Randy Nation stated that we should start returning all damage deposits instead of rolling over, everyone agreed. Rand Nation stated that we will gets bids for a new garbage disposal and have it put in soon. Randy Nation stated that we need to install four more security cameras to view the bike kiosk. A motion to approve the cameras and a digital DVD was made by Casey Ressler, seconded by Kenneth Webb, all approved. Randy Nation stated that the civic center does not have any AED equipment. Ken Higdon stated that he had spoken with the City and they would go in half. The cost should be around $600. A motion to approve the bylaws was made by Helen Ressler, seconded by Kenneth Webb, all approved. The bylaws will then be taken to the City to approve. The next meeting will be on August 10, 2017, 4:00 pm. With nothing further, meeting was adjourned at 4:32 pm. PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Board Members Present: Richard Manning, Chairman John Brockman, Vice -Chair Don Wilson, Secretary /Treasurer Ray Banks Ex- Officio Members Present: Ken Higdon, Lamar County Chamber John Godwin, City of Paris Legal Counsel: Stephanie Harris, City Attorney Call to Order. Tuesday, May 16, 2017 4:00 O'CLOCK P.M. MINUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Anna Rae Gwar anski, The Paris News City Council Liaison: Billy Trenado Mr. Manning called the meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on May 16, 2017. Citizens' Input Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and possibly approve Minutes of the April 18, 2017, Monthly Meeting. Mr. Manning asked if everyone had read the minutes. The Board indicated that they had. Mr. Banks made a motion to accept the April 18, 2017 minutes as presented. A second was made by Mr. Brockman. Vote was 4 -ayes to 0 -nays. Discuss and possibly approve April 2017 Financials. Mr. Wilson pointed out the biggest expenditure in the financials for April was the Park Street base put down by Wheeler Construction for $56,922.00. Our part of the project has been completed. The PEDC Board Meeting Minutes May 16, 2017 Page 2 of 4 TEDC Membership is a yearly fee of $500.00. The total expenses for the month of April were $91,239.43. On the last page of the spreadsheet under Cash Flow Analysis the revenue shows $102,000.00 and expense shows $91,000.00. Mr. Wilson gave us the Total Cash & Reserve for the month of April $3,470,735.44. He also told us that this was the last year we would be paying into the I & S and Reserve Balance Fund since the last year of the bond payment has already been encumbered. Mr. Banks asked about the year -end balances of the Lone Star and Texas CLASS Investment Pools. Mr. Paris said that after accessing the numbers on both balance sheets that the Investment Pool numbers have not changed since, the end of September 2016. He will ask Gene if there is another account that interest is located in for the Investment Pools. Mr. Banks was looking for a difference in the numbers from the end of last year until now or a line item that showed interest earned. Mr. Wilson stated that pooled accounting has a lot of entities working with your money. Mr. Banks made a motion to accept the April 2017 Financials. A second was made by Mr. Brockman. Vote was 4 -ayes to 0 -nays. Discuss and Possibly approve a resolution for SuRRMA's request for support in the amount of $2000 within the PEDC 2016 -2017 Budzet. Mr. Manning read the caption to the resolution. Ms. Harris stated that this resolution was the result of the discussions at the last Board meeting. The resolution has the factual findings in support of the promotional expense in the amount of $2000.00 to SuRRMA. Mr. Brockman made a motion to accept the resolution as written. A second was made by Mr. Wilson. Vote was 3 -ayes to 1 -nay. Mr. Banks was the nay vote. Executive Director's Monthly Report. • Project Wind Cave came to us from the Governor's Office. This is a tubing extraction company making tubes for the oil field industry and the Houston area. The company is Spanish with an executive for the company in the Houston area. This was $55 million investment and 120 jobs. Paris missed on Project Wind Cave. We were in the top three with our incentives; including the New Market Tax Credits, where between 20 -25% of the cost is given as cash up front to the investing business. We would have come up with more incentives to help with the modification of a building; but after they considered our existing building, they decided it would cost more to modify the building than construct a new building. The other three communities in the running are all in Texas and they all have existing buildings. • Site Selector Consultants Strategic Development Group approached us about Project DS. Project DS is looking for 20 -50 acres, a new build of 30,000 - 50,000 sq. ft., and about 40 jobs. We promoted the Build to Suit at 2305 NW 286. They are looking for rail which can be accessed by the site. We took their request to Kiamichi Rail and the answer was that it will take six to eight weeks with a cost of six figures to have the tracks ready. When asked more of the six figures, the answer was below a million. Mr. Paris has tried to contact Project DS by email several times and has had no PEDC Board Meeting Minutes May 16, 2017 Page 3 of 4 response. He stated that usually the interest is fading. Mr. Wilson said that the rail is suspended in the air due to the flooding. And pointed the issue out to Mr. Godwin. • Project Wind Cave came directly from the Governor's Office. Project DS came through Team Texas. • Lead Generation. The end of March was our first meeting with the Governor's Office. Representing Paris at the meeting were: Mr. Derrick Hughes, PEDC Board Member; Dr. Pam Anglin, President of Paris Junior College; Mr. Greg Wilson, President of Lamar Bank. Our presentation covered assets and resources in Paris, Texas. They did not realize we had a huge population of trailer manufacturers in the western part of the county. The Governor's Office has been talking to a trailer manufacturer from Italy. We have gathered information for them about our trailer manufacturers' employees. Our calculations show that approximately 70% of them are welders. • Three more phone calls were set up through ROI. Mr. Paris acknowledged that he has been very disappointed with ROI and the quality of the leads that we have received. Nothing has come about through ROI. • Mr. Paris met with commercial real estate developer, Earl Jones, from Midlothian area. The discussion gave new ideas for our build to suit site and our industrial park development. • The AUVSI XPONENTIAL Conference was in Dallas. ( AUVSI = Association for Unmanned Vehicle Systems International) The market is growing rapidly in all types of unmanned vehicles. In the manufacturing part of the show there were about one hundred manufacturers that Mr. Paris contacted, this resulted in eight face to face meetings and two good contacts to stay in touch with. • We just had the Paris Air Show with all the planes flying in. This would be a great time to talk to the Dallas chapter of the AUVSI about an unmanned air show and obstacle course at our airport. Mr. Paris indicated that he would appreciate Mr. Higdon's thoughts on pulling this project together. • Mr. Paris met with Mr. Noel Paramanantham, Paris District Engineer for the TxDot, to check the progress on the Loop Study. Also, he asked what the contribution amount Paris would need as leverage to score higher on the priority list of road projects. Noel believes that there is $1.3 million already set aside and the Loop Study could be done without a public /private partnership. This looks very promising. Everyone noticed the standing water after the heavy rain. We asked that the water around the Loop when it rains also be studied. • Park Street has the chip seal on it. • Marketing has been in the form of email blasts to site selector consultants, commercial real estate brokers, and those we meet at the conferences. The rail logistics and PJC 60x30TX program were both highlighted. The 60X30TX program PEDC Board Meeting Minutes May 16, 2017 Page 4 of 4 is highlighting the aspect that 60% of the workforce will need a one -year certificate or higher. Focusing on this is good for Lamar County. Convene into Executive Session: Convene into Executive Session pursuant to Section 551.087; Deliberation of Economic Development Negotiations to deliberate Commercial and Financial Information and Economic Incentives relating to the following: Commercial real- estate development. • Project Sun Bird Chair Manning convened the Board into Executive Session at 4:35 p.m. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session. Chair Manning reconvened the Board into open session at 5:07 p.m. No action was taken from the discussion that took place in Executive Session. Discuss Future Agenda Items. Mr. Wilson asked that Trade Shows and Travel be put on the agenda. Mr. Paris stated that according to the bylaws these items do not need to be approved by the Board. He will, however, show them to the Board at the next meeting. The Board Members are going to check their calendars for June 13. 2107. The meeting will tentatively setup for that date. Adjourn Mr. Banks made a motion to adjourn. Mr. Brockman seconded the motion. Vote was 4 -ayes to 0- nays. The meeting was adjourned at 5:10 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation Paris Public Library Advisory Board Meeting Minutes May 17, 2017 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:08 p.m. Present: Board members present were Fran Neeley, Connie Dodd, Carol James, Rebecca Umphrey, and director Priscilla McAnally. Denise Kornegay, Michelle Cowling, and Daisy Harvill were absent. Approval of Minutes The minutes of the April meeting were unanimously approved as presented. II. New Business: The library's proposed budget for FY 2017 -18 was presented. The operating budget is $205, 190 which is $8000 more than FY 2016 -17 but does include an $8000 payment on the balance of the roof replacement. III. Old Business: We are awaiting an email from Lincoln Center Local with the instructions and link to the application for booking and downloading the screenings. IV. Presentations A. Budget Report. Spending is on track for this year. There were no budget concerns. B. Statistical Report. Circulation and visits were down from April of last year. V. Friends of the Library: No report from the Friends this month. VI. Director's Remarks The director met with the Friends' co- chairs Amanda Green and Jeannie Walter about some fundraising events specifically for the continued restoration/conservation of the library's art work. Next meeting — June 21, 2017 Adjournment: Meeting was adjourned at 4:27 p.m. Submitted by Priscilla McAnally for Denise Kornegay, Secretary