1999-064-TEXAS NARCOTICS CONTROL PROGRAM, REGIONAL CONTROLLED SUBSTANCE APPREHENSION PROGRAM GRANT NO. DB-99-N04-13954
-,
RESOLUTION NO.
99-064
WHEREAS, the City Council of the City of Paris did heretofore, on the 14th day of
December, 1998, in Resolution No. 98-169, authorize an application to be made to the Office of
the Governor, Criminal Justice Division, for the Texas Narcotics Control Program (TNCP) grant;
and,
WHEREAS, the Office of the Governor, Criminal Justice Division, has issued its Grant
Award entitled "Regional Controlled Substance Apprehension Program" Grant, No. DB-99-N04-
13854, for the period beginning June 1, 1999, and ending May 31, 2000, in the total amount of
$428,257.00, requiring a matching contribution of $142,752.00 in the form of cash; and,
WHEREAS, acceptance of the same must occur within forty-five (45) days of the date of
said award, which occurred on May 6, 1999; and,
WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City
of Paris accept said Grant Award and continue to suppress drug activity in and around the City
of Paris; NOW, THEREI<'ORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the
Texas Narcotics Control Program Grant entitled "Regional Controlled Substance Apprehension
Program" Grant, No. DB-99-N04-13954, for the period beginning June 1, 1999, and ending May
31,2000, in the total amount of $429,257.00, requiring a matching contribution of $142,752.00
in the form of cash, be, and the same is hereby, accepted; and,
BE IT I<'URTHER RESOLVED, that the City Manager, Michael E. Malone, be, and he
is hereby, authorized and directed to execute, on behalf of the City of Paris, the Grantee
Acceptance Notice, under the terms and conditions and in the form shown in Exhibit A, attached
hereto.
PASSED AND ADOPTED this 14th day of June, 1999.
ATTEST:
~\~~~~~~)
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
~y~,~
Acting City Attorney
OFFICIi OF TIlE GOVERNOR
. Criminal.Justice Division
GEORGE W. BUSH
Governor
GRANT NUMBER:
GRANT PERIOD:
YEARS FUNDED:
DB-99-N04-13854
06/01/1999-05/31/2000
13
GRANTEE: City of Paris
TITLE: Regional Controlled Substance Apprehension P
PROGRAM FUND: ANTI-DRUG ABUSE ACT FORMULA GRANT
AWARD AMOUNT
GRANTEE MATCH
STATE: $ 0 FEDERAL: $ 428,257 TOTAL AMOUNT : $ 428,257
CASH: $ 142,752 TOTAL MATCH: $ 142,752
TOTAL PROJECT COST: $ 571,009
The approved budget is reflected in the attached Approved Budget Summary. This grant
is subject to and conditioned upon acceptance of the Governor's Criminal Justice Plan
for Texas (Plan) promulgated for this specific program fund (referenced above) through
the Office of the Governor, Criminal Justice Division. Applicable special conditions
are contained in the Plan or cited below. Total project costs must be accounted for
in accordance with the Unifor.m Grant Management Standards and the Plan.
GRANTEE REQUEST FOR FUNDS
All grantee requests for funds shall be submitted to CJD, to the attention of the
Accounting Department, in accordance with the instructions provided by CJD and shall be
in the form required by CJD. Requests for funds will not be honored until all special
conditions outlined on the Statement of Grant Award and that required action on the part
of the grantee have been satisfied.
FUTURE FUNDING
Approval of the above-referenced grant does not commit the Governor's Office to future
funding. Any such funding shall be determined br the state plan or guide under which
application mar be made, by all applicable polic~es and procedures promulgated by the
Governor's Off1ce, Criminal Justice Division, and/or federal guidelines, and by the ap-
propriation of funds.
GRANT ADJUSTMENTS
Grantee shall submit written requests for grant adjustments, as required by the appli-
cable Criminal Justice Rule contained in the Governor's Criminal Justice Plan for Texas
for this specific program fund.
SPECIAL CONDITIONS/REQUIREMENTS:
1) Equipment Review & Approval--over $15,000 (attached).
AWARD DATE
MAY 0 6 1999
Office of the Governor,
POST OFFICE BOX 12428,
Criminal Justice ivision
AUSTIN, TEXAS 78711 512/463-1919
EXHIBIT A
OFUICF. OF TilE GOVERNOR
George \Y. 811sh
Governor - . ..
CRIMINAL JUSTICE DIVISION
Richard Nedelkoff
Director
GRANTEE ACCEPTANCE NOTICE
DB-99-N04-13854 City of Paris
Regional Controlled Substance Appreheusion Pgm (Task Force)
THIS ACCEPTANCE NOTICE MUST BE SIGNED AND RETURNED TO CJD BY June 21. 1999. IF WE DO NOT
RECEIVE THIS NOTICE BY THE DEADLINE, FUNDING FOR TIllS GRANT WILL BE WITHDRAWN.
The authorized official, financial officer, and project director, referred to below as grantee officials, for this grant
project must read the following and indicate agreement by signing this acceptance notice below:
· By signing this agreement, the authorized official for the grantee accepts the grant award.
· The grantee officials agree to the terms of the grant. These terms include that the grantee will abide by all rules in
Chapter 3 of the Texas Administrative Code, the 1999 Govemor's Criminal Jnstice Planfor Texas, and the
Uniform Grant Management Standards.
· The grantee officials agree that none of the grant funds or matching funds will be used to influence the outcome of
any election, the passage or defeat of legislation, or the funding of any grant.
· It is understood that a violation of any term of the grant will result in the Criminal Justice Division placing a
temporary hold on grant funds, permanently deobligating all or part of the grant funds, requiring
reimbursement for funds already spent, or barring the organization from receiving future grants.
· The grantee officials understand that they must satisfy all special conditions placed on this grant before receiving
any funds.
· The grantee officials understand that the project is limited to four budget adjustments during the grant period.
· The position designated by the authorized official to request grant adjustments is the:
[J PROJECT DIRECTOR [J FINANCIAL OFFICER (Select Oue)
Certified By:
Signature of Financial Officer
Signature of Project Director
Name & Title (must print or type)
Name & Title (must print or type)
Official Agency Mailing Address
Official Agency Mailing Address
City/Zip Code
City/Zip Code
Telephone Number
Fax Number
Telephone Number
Fax Number
Signature of Authorized Official
Name & Title (must print or type)
Official Agency Mailing Address
City/Zip Code
Telephone Number
Fax Number
Date: 03/07/1999
Time: 05:59 p.m.
Office of the Governor
CRIMINAL JUSTICE DIVISION
APPROVED BUDGET SUMMARY
GRANT NUMBER: DB-99-N04-13854
REGION NUMBER: 0500
APPLICANT: City of Paris
TITLE: Regional Controlled Substance Apprehension pgm (Task Force)
YEAR OF FUNDING: 13
PROGRAM FUND: ANTI-DRUG ABUSE ACT FORMULA GRANT
GRANT PERIOD: 06/01/1999 through 05/31/2000
AMOUNT RECOMMENDED: AMOUNT REQUESTED:
State: $ 0 Federal: $ 428,257 $ 428,257
BUDGET SUMMARY:
CJD/FED CASH TOTAL
FUNDS MATCH PROJECT
A. PERSONNEL $ 291,012 $ 97,004 $ 388,016
B. PROF & CONTR 0 0 0
C. TRAVEL 5,301 1,767 7,068
D. EQUIPMENT 21,222 7,073 28,295
E. CONSTRUCTION 11,250 3,750 15,000
F. SUPPL & DOE 99,472 33,158 132,630
G. INDIRECT COST 0 0 0
TOTAL $ 428,257 $ 142,752 $ 571,009
BUDGET DETAIL:
A. Commander, $44,048; special prosecutor, $48,147; administrative secretary,
$25,193; secretary typist, $19,546; six investigators, $155,273; fringe
benefits, $95,809.
C. TNCP conference, $3.936; investigative training, $1,200; investigative travel,
$1,000; OCG meetings, $400; tuition, $532.
D. Interdiction vehicle, $23,000; shotgun rack, $230; emergency medical kit, $60;
four rebuilt computers, $1,500; power invertor, $260; six microcassette
recorders, $1,680; vacuum cleaner, $170; scanner, $315; Texas Cases CD-ROM,
$1,080.
E. Office lease, $12,300; storage building, $2,100; vehicle storage lot, $600.
F. Vehicle lease, $31,200; cellular telephone, $5,692; pager lease and service,
$3,402; vehicle-gas and oil, $24,000; copier lease, $1,500; telephone, $5,200;
postage, $1,200; office supplies, $4,500; vehicle maintenance, $4,000;
utilities, $5,100; alarm system, $946; TNIS system, $3,500; towing, $600;
legal fees, $250; field supplies, $500; film and developing, $250; radio
repair and installation, $250; internet service, $240; uniform cleaning, $300;
confidential funds, $40,000
~
Form SC 1
Special Condition #1
EQUIPMENT REVIEW AND APPROVAL
Prior to obligating or expending grant funds for equipment purchases or a combination of purchases
from a single vendor that are in excess of $15,000, grantee shall submit the following documentation to
the Criminal Justice Division for review and approval.
1. Documents must be transmitted by a letter signed by the authorized official named in the
grant or by the person designated in the "Grantee Acceptance Notice" to initiate grant
adjustments.
2. A brief narrative description of the procurement procedures used.
3. An unequivocal statement of which low compliant bid was selected.
4. A list of vendors requested to bid or respond.
5. A copy of the public advertisement.
6. A copy of the Request for Proposal (RFP) or the Invitation for Bid (IFB) with bid
specifications.
7. One copy of the awarded bid. All other responses will be kept on file by the grantee.
8. Bid tabulation sheet.
9. When a grantee does not accept the apparent low bid, a description of the selection process
used to select the successful bidder, with a copy of the evaluation of all proposals. The
transmittal letter must state the reasons why a bid is rejected when a higher bid is selected.
10. A copy of sales/purchase contract, if applicable.
"A grantee, must at a minimum, comply with its own procurement procedures and state statutes (L.ocal
Government Code).
Requests for proposal or invitations for bid issued by the grantee or a subgrantee to implement the grant
or subgrant project are to provide notice to prospective bidders that the cm organizational conflict of
interest provision is applicable in that contractors who develop or draft specifications, requirements,
statements of work and/or RFPs for a proposed procurement shall be excluded from bidding or
submitting a proposal to compete for the award of such procurement.
State agencies using the purchasing services oHhe General Services Commission are to exempted from
submitting bidding documentation to em for review and approval prior to purchasing equipment. This
requirement is especially important when only one compliant bid is received.
30
CJD Fonns Packet
Revised: September, 1997