1999-067-COPS UNIVERSAL HIRING PROGRAM
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RESOLUTION NO. 99-67
WHEREAS, the City Council of the City of Paris did heretofore, in Resolution No. 95-
107, authorize an application to be made to the U. S. Department of Justice, Office of Community
Oriented Policing Services, for funding for COPS Universal Hiring Program grants; and,
WHEREAS, the U.S. Department of Justice, Office of Community Oriented Policing
Services, has issued its Grant Award, entitled "COPS Universal Hiring Supplement Award," No.
95CFWX2504, beginning March 1, 1995, ending May 31, 2000, in the total amount of
$450,000.00, with the previous award amount being $225,000.00 and the supplement award
amount being $225,000.00; and,
WHEREAS, acceptance of the same must occur within forty-five (45) days of the date of
said award, which occurred on April 19, 1999; and,
WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City
of Paris accept said Grant A ward and continue to improve police protection in the City of Paris;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the
COPS Universal Hiring Program grant in the total amount of $450,000.00, with the previous
award amount being $225,000.00 and the supplement award amount being $225,000.00, be, and
the same is hereby, accepted; and,
BE IT FURTHER RESOLVED, that the City Manager, Michael E. Malone, be, and he
is hereby, authorized and directed to execute, on behalf of the City of Paris, the COPS Universal
Hiring supplemental award, under the terms and conditions and in the form shown in Exhibit A,
attached hereto.
PASSED AND ADOPTED this 14th day of June, 1999.
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ATTEST:
,
Mattie Cunningham, City Clerk
APPROVED AS TO }'ORM:
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J s Corley Hender on,
Acting City Attorney
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U. S. Department of Justice
Office of Community Oriented Policing Services
COPS Universal Hiring Supplemental Award
Application Organization's Name:
Granl #:
OR/#:
Vendor #:
Law Enforcement Executive Name:
Address:
City, Slale, Zip Code:
Telephone:
Fax:
Government Executive Name:
Address:
City, Slale, Zip Code:
Telephone:
Fax:
Award Start Date: March I, 1995
Supplemental Award Start Date: June I, 1997
Previous Award Amount:
Supplemental Award Amount:
Total Award Amount:
$225,000
$225,000
$450,000
1~YJJ. (. ~/?
Paris, City of
95CFWX2504
TXI3902
756000635
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Chief Karl Louis
811 Bonham Street
Paris, TX 75460
(903) 784-6688
(903) 737-4142
City Manager Michael Malone
P.O. Box 9037 (City Hall)
Paris, TX 75461
(903) 785-7511
(903) 785-8519
Previous Award End Date: April 30, 1999
Revised Award End Date: May 31, 2000
Previous Number of Officers: Full Time: 3
Part Time: 0
Supplement to Number of Officers: Fun Time: 3
Part Time: 0
Total Number of Officers: Full Time: 6
Part Time: 0
APR , 9 1999
J sep E. Br, n, Director Date
~, .gning this award, the signatory oflicials are agreeing to abide by the Conditions or Grant Award found on the reverse side
of this document:
Signature of Law Enforcement Executive with the
authority to accept this grant award,
Karl Tnlli~r r.hip-F'n-F Pn';~p
Typed Name and Title of Law
Enforcement Executive.
06/14/99
Date
06/14/99
Michael E. Malone, Cit:y Manager
Signature of Govern ment Executive with the authority to
accept this gran t aw.ard.
Date
"
Typed Name and Title ofGovemment
Executive.
EXHIBIT A
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U.S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Grants Administration Division
J 100 Vermanl Avenue, NW
Washing/on, D.C. 20530
Grant Award #: 95CFWX2504
Memorandum OR!: TXl3902
To: Karl Louis, Chief
Paris, City of J
From:
Craig D. Uchida, Assistant Director for Grants Administration
Re: Approved Budget for Application #: 55940TXCF
A financial analysis of budgeted costs has been completed. Costs under this supplemental
award appear reasonable, allowable and consistent with existing guidelines.
Year 1 - Per Officer Costs:
Annual Salary:
Fringe Benefits:
FICNSocial Security:
Health Insurance:
Life Insurance:
$24,284
$8,223
$1,858
$3,000
$55
$0
$0
$2,310
$760
Vacation:
Sick Leave:
Retirement:
Worker's Compo
Unemployment:
$240
$0
$0
$0
Other I:
Other 2:
Other 3:
Total Salary and Fringe Benefits:
$32,507
Total Officers:
June '9r
3
3
Year I - Changes Breakdown:
Salary:
FICA:
Health Ins.:
Life Ins.:
Vacation:
Sick.Leave:
Retirement:
Worker's Compo
Unemployment:
Other I:
Other 2:
Other 3:
Total Changes:
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Total Project Costs - Pcr Officer:
Salaries and Fringe Benefits:
Federal Share:
Applicant Share:
Total Project Costs:
Salaries and Fringe Benefit
Federal Share:
Applicant Share:
This budget was approved based upon FY 1995 or FY 1996 budget figures provided by
your department. Please comp/ele and submit/or review the ene/osed budgetforms if
your figures have changed significantly. Please feeljree to contact w at (1--800-42 J.
6770) if you have questions.
S-2
($1)
$110,266
$75,000
$35,266
$330,797
$225,000
$105,797
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u. S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Office oltk Director
1100 Vennont Avenue, NW
Washington. DC 20530
March 21, 1999
Chief Karl Louis
Paris, City of
811 Bonham Streel
Paris, TX 75460
Dear Chief Louis:
Congratulations on receiving a COPS Universal Hiring Program grant. Your grant for additional
officers will take the fonn of a "supplement" of additional funding to your previous COPS award. Enclosed
is your supplemental awanl and a list of conditions that apply to your grant. You should read and fmniliarize
yourseIfwith these conditions.
Nole dIat your grant award nwnber is the same and your grant period has been extended. The fmol
awanl amount reflects the original amount of your COPS FAST, COPS AHEAD or UHP grant plus the award
amount for the Univer.;al Hiring Award. In addition, dIe nwnber of officers includes the numoor awarded
WIder a previous grant program.
There are two methods of payment that you can use to access your grant funds: Phone Activated
Paperless Request System (P APRS) and Letter of Credit Electronic Certification Systems (LaCES). An
explanation of both the P APRS and LaCES methods of payment are provided in this awanl package. In
emergency situations, you may use a Revised H-3 (Request for Payment fonn) ifit has been cleared with an
Office of dIe Comptroller Accountant prior to submission
We have enclosed a set of mailing labels for your convenience. You may use the laools to address any
correspondance to our office.
To accept your grant, please sign the grant awanl and return it to the COPS office at the address on the
mailing laools, within 90 days. Failure to return the signed award doclUIlent in the 90 day period could resuh
in withdrawl of the granting funding without notice from the COPS office.
We appreciate the opportunity to expand our relationship. Please let us know if we can be of
any assistance.
rely, il
. [UtUffi(
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