06/20/2017 MINTUESHOUSING AUTHORITY OF THE CITY OF PARIS
REGULAR MEETING
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
MINUTES OF June 20, 2017
Present at the Meeting:
Gary Savage — Chairman of the Board of Commissioners
Cassandra Hearne — Commissioner of the Board of Commissioners
Dewayne Dangerfield — Commissioner of the Board of Commissioners
(came in at 12:58 pm)
T K Haynes - Vice Chairman of the Board of Commissioners
Sally Ruthart — Executive Director
Kim Snow — PHA Inspector
Patricia Pridemore — PHA Program Manager
1. Meeting Called to order at 12:44 pm on Tuesday, June 20, 2017 by Chairman of the
Board of Commissioners, Gary Savage.
2. Having three Board Members present, a quorum, Mr. Savage thanked and welcomed
everyone to the meeting.
3. Citizens' Forum Opened — No one chose to speak; the Citizens' Forum was closed.
4. Minutes from the May 16, 2017 Minutes were approved with a motion made by Mr.
Savage and seconded by Mr. Haynes. Passed 3-0.
5. UNFINISHED BUSINESS: NONE
6. NEW BUSINESS:
a. Occupancy Report —14 vacancies in Public Housing. 11 were filed on in the Court
System for non-payment of rent last month. Mr. Savage asked if the tenants get another
chance to pay? Mrs. Ruthart explained that they have had multiple chances, including
repayment agreements, 14 day notices, and even paying in court if they have all of the
money. The PHA does not want vacancies; we just want them to pay their rent. This is
also explained in the move in briefing and the lease is covered during this hour long
process and they are allowed any questions that they may have. Section 8 Program had
288 vouchers leased up with 6 still out looking. There are still 114 on the Section 8
Waiting List.
b. Financial Report — presented bank statements and charts from the accountant for PH
and Section 8.
c. PH Operating Funds - June funding was $96,895 but would only allow Mrs. Ruthart to
draw down $62,224.
d. Mrs. Ruthart presented a letter from a tenant that was removing herself from the
! Section 8 program. The tenant thanked the PHA and commended us on our program that
helped her immensely.
e. Mold report from 413 GWH - the lady was moved due to a positive mold report. The
PHA had another mold report done after the unit was gutted and repaired. This report was
negative for mold spores. (Mr. Dangerfield came in to the meeting.) Mold report for 406
GWH (which was brought to our attention by Ms. Cherry and Ms. Reynerson) came back
negative for mold before repairs were made but after the elderly man was moved to
Jackson Court at the PHA's expense.
f. Flat rent waiver request to HUD - multiple email requests but no response from Ft.
Worth HUD. Mr. Savage suggested Mrs. Ruthart mail a letter to HUD - Washington, DC
and Reginia Hawkins, Director of Ft. Worth HUD.
g. Employee Health Insurance Premiums - Starting October I", the PHA employees will
have to pay $65 per pay period for their portion of the premiums. TML raised PHA rates
$127%. The PHA will be going out for bid for health insurance for 2018.
7. RESOLUTIONS:
2016-016. Budget Revision Motion to approve made by Mr. Haynes and seconded by
Ms. Hearne, passed 3-0.
2016-017. Audit Contract (Gaudette, CPA)for FYE 6/30/2017 & 6/30/2018 Motion
to approve made by Ms. Hearne and seconded by Mr. Dangerfield, passed 3-0.
2016-018. Write Offs Motion to approve made by Mr. Haynes and seconded by
Mr. Dangerfield, passed 3-0.
2016-019. TML Rerate Motion to approve made by Mr. Haynes and seconded by
Mr. Savage, passed 3-0.
8. Board Questions or comments: Mr. Savage asked if the PHA has a problem with
raccoons. Mrs. Ruthart explained that she had not had a report of a problem, but would
check into it.
9. No further business or questions, a motion for adjournment was made by Mr. Haynes
and seconded by Mr. Dangerfield. Motion passed 3-0. The meeting was adjourned at 1:46
pm.
APPROVED THIS 1-1 lip
day of , 2017.
Sally Ruthart, Secretary
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Gary Sava , Chairm
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