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05 - MINUTES OF VARIOUS BOARDS, COMMISSIONS, AND COMMITTEEItem No. 5 Meeting Minutes of the Main Street Advisory Board 107 Kaufman St Paris Texas City Council Chambers 11, 1,u1 "I Present: Absent: Glee Emmite Laurie Redus Frances Reed Shelley McDowell Cody Kelly April Coward Devin Blalock Cheri Bedford, Main Street Manager Cleonne Drake — City Council Liaison Becky Semple, Chamber Liaison 1. Call meeting to order- Glee Emmite Acting Chair 4:30 pm 2. Introduction of New Members — Devin Blalock, April Coward, Frances Reed 3. Citizens Forum- None 4. Nomination/Election of new officers: Chair — Glee Emmite Vice -Chair — Cody Kelly Secretary — Frances Reed 5. Approval of minutes June 13, 2017. Motion made by Shelley McDowell, seconded by Cody Kelley. Motion carried. 6. Main Street Managers updates - a. To get new members up to speed, Cheri Bedford reviewed Main St. Program goals, the BIG grant, and Festival of Pumpkins. b. The board reviewed the set of regulations for Buskers. Cheri said performers are doing very well with tips and the regulations are simply intended to encourage people to participate, as well as to give us a way to keep track of who is performing and how they are received by the public. c. Meeting times were discussed, and consensus was to leave it on the 2nd Tuesday at 4:30. d. TDA President Award nominations are due soon, Cheri would like to have recommendations from the Board as to whom we can nominate no later than end of business 7/12/2017. Categories are at httr)://www.texasdowntown.org/presidents- awards.html 7. Main Street Board updates and project discussion - a. Market Square Affair — Shelley McDowell reported plans are going well. Paris Bakery, Subway, 107, Hole in the Wall, Victory Gardens and Country Belle pies are providing food for the event at their cost. Angie Briscoe is in charge of decorations. Music by Montgomery Moore. Plan is to rent padded chairs, and they are looking for donations of flatware that can continue using for future events. b. Movies in the Park — Cody Kelly reported the season is halfway through, and we are averaging 200 -250 each night. Nachos, popcorn and snow cones are all very popular. This week there will be a shield craft for kids to go with The Sword in the Stone, and entries will be judged, with crowns for winners in 2 age categories. Cody felt last week's movie, The Shaggy Dog, was not as well attended as some others have been. 211 tickets were distributed c. Vacancy Ordinance — Cleonne Drake reported that after the city council turned down the ordinance, the feeling is that business owners and property owners should be consulted before anything further is done. Cleonne and John Godwin will decide how best to proceed, and she will report back. d. Other — nothing further was discussed. 8. Committee Liaison Reports - a. HPC — Glee was not able to attend the last HPC meeting. b. Chamber & VCC -Becky Semple reported a. Tour de Paris is coming up weekend of July 15. 600 riders have registered so far, with 211 riders doing the Euro Challenge. They will receive a special jersey when they complete the race. Becky reports a large number of riders plan to stay over in town due to the Balloon Fest. PDA is putting goodie bags in hotels for participants. Goodie bags contain a magnet, map of downtown with coupons, restaurant guide, and a cell phone hotel and credit card pouch with PDA logo on it. b. Boat races coming up end of July, with Show and Shine downtown the night before. This is the third year for the Boat Races, and most participants stay in town 2 -3 nights. c. Love Civic Center bike rentals is doing very well, with over 500 bike rentals so far. 9. Future Agenda Items- None 10. Motion to adjourn was made by Cody Kelly, seconded by Shelley McDowell, meeting adjourned at 5:27 pm Approved this day of O 2017. Glee Emmite, Board Chair REGULAR MEETING MIINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS WEDNESDAY, July 12, 2017 Present: Chris Dux Glee Emmite David Alarid Linda Vandiver Skipper Steely Randy Hider Cheri Bedford HPO Carla Easton, City Engineer Stephanie Harris, City Attorney 1. Call meeting to order at 4:00 p.m. 4:00 P.M. Absent: Sarah Barbee Guests: Barbara Wilson Lyle Edwards 2. All Commissioners took turns and introduced themselves and said why they wanted to be on the Commission. 3. Motion was made by Commissioner Dux to approve the May 10, 2017 minutes, Motion carried 6 -0 4. Nominations for Commission officers were taken, and a motion was made by acclimation to accept the following slate as officers for the year 2017 -2018: Chris Dux, Chairman, Skipper Steely, Vice Chairman, and Randy Hider, Secretary. Motion carried 6 -0. 5. Update on National Alliance of Preservation Commissions CAMP -July 26, 2017 Cheri informed the commission there was a code that they could use to register for the training, and it was important to go ahead and register for planning purposes. 6. — CONSENT AGENDA-- Discussion and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures," to determine whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. A motion was made by Commissioner Emmite, and seconded by Commissioner Hider that the following houses be recommended to the Building and Standards commission for demolition because they cannot be rehabilitated or designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris: 1804 WHouston, 1501 W Campbell, 424 Graham, 40810`h NE, 60412`h SE, and 40012 NE. The Commissioners requested that item 623 6rh SE be pulled from the list for further discussion of the condition of the property in the next meeting. Motion carried 6 — 0. 7. Discussion of 205 E. Houston. COA # 2016 -57 denied at the December 14, 2017. Pictures were presented to the commission with the fireplace installed in front door opening building by Cheri Bedford. Carla Easton, City Engineer informed the commission that over the past few months the building department has been working with Mr. Edwards on some building code issues and all have been resolved and hadn 't forwarded any action on the COA violations, however it was next on the list. She confirmed that Cheri Bedford was communicating with Mr. Edwards. After reviewing pictures of the current building. Commissioner Dux stated the purpose of the Historic Preservation commission was not intending to prevent people from doing renovations to their property they would like to do, but its intent was to maintain the historical integrity and appearance of the buildings in the district. Commissioner Dux made some suggestions to Mr. Edwards with potential solutions that might be acceptable by the Commission. Suggestions were to recess the fireplace opening even with the existing doors, and replicate the design that was approved on the right and left side door openings. The other suggestions were to leave the fireplaces as is and create doors to match the existing doors without recessing the fireplace. Cheri Bedford let the commission members know that Mr. Edwards was aware of the violation, and wants to work on a solution, so he will present a new Certificate of Appropriateness at the August 2017 meeting for consideration. No action was taken. 8. Discussion and Possible action on COA #2016 -29, incomplete painting of trim on house. Mrs. McGlasson, 1028 Church Street- Code Enforcement officer is asking for a recommendation to take action to pursue a violation. Chairman Dux gave a background of the house paint issue. Minutes of the June 2016 minutes were presented to commission for review. The commission had given Mrs. McGlasson 6 months to paint the trim of the house. She started the work, but to date hasn't finished. Commissioner Alarid volunteered to get a crew to finish painting the trim on the house. The Commission asked Cheri Bedford to contact her and work with Commissioner Alarid to get the house trim painted. 9. HPO Report: Administratively approved COAs: 201 7 - 1 7 1117 Church Street Paint exterior house. Belford Apartments update- Cheri Bedford began by explain Chief Larry Wright was not able to attend, but was going to come and give an update, however, there was a standing demolition order on the property. Commissioner Steely interjected that he wanted to understand why the building has to be demolished. Cheri Bedford stated that a structural engineering firm assessed the building a few years back and its findings were that the building was structurally unsound. Commissioner Steely stated that didn't think the building needed to be demolished, and asked Stephanie Harris, City Attorney if she could give some insight on the process of why it had to be demolished. Ms. Harris stated the building had appeared many years ago through HPC, and the Building and Standards Commission and the City's proper legal process is has been long done. The building owner had his chance to be heard in District court, the Appellate court, and there is a valid demolition order on the building. The owner will not repair nor demolished the structure. The legal situation is City of Paris has right to demolish it. Commissioner Steely asked if the HPC could make a recommendation the City foreclose on the building and sell it to a prospective buyer who will rehabilitate it. Ms. Harris stated that the building would then be the property of the City of Paris, and she is not the one to speak on behalf of the City of Paris as to if this is the direction it is willing to go. After more discussion, Ms. Harris told the Commission they could make a recommendation to Council under their enumerated powers, stressing that it would only be a recommendation, to work with the owner to find a potential buyer and look for a possible solution to try saving the building, but the demolition order would most likely still be valid should a new owner purchase the building. Commissioner Steely asked if the commission could make a recommendation that the City make an acquisition of the property and make an attempt to get it into the hands of a potential owner. Ms. Harris stated there were legal issues that would mitigate against that idea. Commissioner Hider mentioned that a buyer would have to be financially able to restore the building. Commissioner Dux asked if a possible resolution could be to work with the current owner on some mechanism where a prospective buyer could purchase the building at a reasonable price based on the condition of the building, and the buyer would need to demonstrate the financial resources, ability, acceptable timeline, and due diligence to rehabilitate the structure, if City Council would be willing to work with the buyer and current owner to give some relief by reducing some of the accrued fine? Ms. Harris made the recommendation she, Chairman Dux, and Cheri work on a resolution to present to council with the language in the form of a recommendation as discussed, and bring it back to the commission the following month for review. Updates on Lamar Hospital; Code enforcement is dealing with the owners in court. Review of website- Commissioner Hider asked if the tab for the faVade grant can be changed to reflect that the grant is only available in the commercial district to remove confusion to residential district owners. City Website for meeting minutes and agenda's Collective and standalone district, Municode for ordinance review Training on THC website DowntownTX.org- Commissioner Dux reminded everyone that this website works best on Chrome as a web browser. 10. Commissioner Dux stated that he attended he attended the commissioner training put on by the City Manager and if commissioners didn't attend they could get with Janice Ellis, City Clerk for print outs. He did discuss that it was mentioned at the meeting that only items that are placed on an agenda can be discussed at the meetings due to the public process. 11. A otion as made togdjourn at 512 p.m. prov ' ay of 2017 Chairman Paris Visitors & Convention Council Board of Directors Meeting May 17, 2017 4:00 pm Members Present: Bryan Hargis, Mary Lou Coe, Josh Bray, Derald Bulls, Mike Patel, James Wyatt, Jeff Nutt and Lisa Walker. Staff Present: Ken Higdon, Gina Crawford, and Becky Semple. Lisa Walker called the meeting to order at 4:02 pm. A motion to approve the April minutes was made by Bryan Hargis, seconded by lames Wyatt. Motion passed unanimously. A motion to approve the financials was made by Mary Lou Coe, seconded by Derald Bulls. Motion passed unanimously. A funding request from Paris Antique Fair was presented. They were asking for $2500. A motion to approve $1300 was made by Mary Lou Coe, seconded by Bryan Hargis. Motion passed unanimously. A funding request from Oktoberfest. They were asking for $2500. A motion to approve $1200 was made by Derald Bulls, seconded by Bryan Hargis. Motion passed unanimously. A funding request from American Association of Meat Processors was presented. They were asking for $2500. A motion to approve $2000 was made by Mary Lou Coe, seconded by Mike Patel. Motion passed unanimously A motion to approve $2500 for Wings over Paris was made by James Wyatt, seconded by Mary Loue Coe. Motion passed unanimously. The bylaws were tabled. Becky Semple presented advertising in the Adventure Outdoors Magazine. A motion to spend up to $3500, with editorial content being approved, was made by Jeff Nutt, seconded by Mary Lou Coe. Motion passed unanimously. Ken Higdon presented a marketing video and photo production. This was tabled. James Wyatt will get information to Ken Higdon. Becky Semple gave the directors report. She reported about the past and upcoming events. Ken Higdon stated that we have had several phone interviews and next step is to have an in person. Lisa Walker suggested a personality test and background check. He also stated that the bicycles have been ordered and shipped. We are waiting on Earl Erickson to give information on the Trail de Paris signage. Next meeting will be on June 21, 2017 With nothing further, meeting was adjourned at 5:00 pm. Respectfully submitted Becky Semple PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: Richard Manning, Chairman Marion Hamill, Vice - Chairman Tim Hernandez, Secretary/Treasurer Ray Banks Derrick Hughes Ex- Officio Members Present: Steven Clifford, Mayor Legal Counsel: Stephanie Harris, City Attorney Call to Order. Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Friday, July 21, 2017 10:00 O'CLOCK A.M. MINUTES Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Guest(s) Present: Sally Boswell, The Paris News Deanna Manning Delbert Horton, SuRRMA Don McCaskill Kelli Mallicote, Bodyguard Bumpers Grant Mallicote, Bodyguard Bumpers Kenneth Marshall Marilyn Marshall Jerry Akers City Council Liaison: Paula Portugal Mr. Manning called the meeting of the Paris Economic Development Corporation to order at 10:00 a.m. on July 21, 2017. Citizens' Input Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Welcome of New Board Members. Mr. Manning welcomed two new board members to the PEDC Board of Directors: Timothy Hernandez and Marion Hamill. PEDC Board Meeting Minutes July 21, 2017 Page 2 of 6 Election of Officers. Continuing the business of a new board, Mr. Manning stated that the board would be electing new officers. The first to be nominated would be the Chairman. Mr. Banks nominated Mr. Manning for Chairman. Mr. Hughes seconded the motion. Vote was 5 -ayes to 0 -nays. Nomination for Vice - Chairman came from Mr. Banks who nominated Mr. Hamill. Mr. Manning seconded the motion. Vote was 5 -ayes to 0 -nays. Mr. Banks nominated Mr. Hernandez for Secretary /Treasurer. Mr. Hughes seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss and possibly approve Minutes of the June 13, 2017, Monthly Meeting. Mr. Manning asked if there was anything to discuss in the June 13, 2017 minutes. Mr. Banks made a motion that the minutes be approved as presented. Mr. Manning seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss and possibly approve May 2017 Financials and June 2017 Financials. Mr. Paris stated that the May financials did not make it for the June meeting, so we have both the May and the June financials this month. The cash out total in May was $36,688.46. Mr. Hernandez asked if the Capital One expenses were a credit card, to which Mr. Paris said they were. He said before the invoice is paid all the receipts are looked at make sure they are in the right accounts. The credit card is mainly used for marketing and travel. Mr. Banks made a motion to accept the May financial report as presented. Mr. Hughes seconded the motion. Vote was 5 -ayes to 0 -nays. Mr. Paris went on to the June financials. The total for expenses in June was $49,879.33. Under the Job Training expense the PEDC committed to a matching funds grant of $25,000.00 for Paris Junior College to buy a CNC machine. The other $210.00 to PJC was for the WorkKeys testing. Within the Marketing and Promotion budget there is a line item called ROI. This is a company we committed to work with last fall on marketing Paris and our industries. The $6,625.00 is the last payment to them. Mr. Banks made a motion to accept the June financial report as presented. Mr. Hughes seconded the motion. Vote was 5 -ayes to 0- nays. Presentation by Delbert Horton, Chairman of SuRR 4A. A return of SuRRMA highway investment funds totaline $533,777.98. The PEDC will receive an additional $148,522.00 when CDs mature. Mr. Horton updated the Board on Highway 24 progress, telling the Board that the highway plans to be open sometime in October 2017. There are four bridges being rebuilt and when they are done the highway will be much closer to completion. Mr. Banks asked about the flooding on the highway and if it is being caused by work on the bridges. Mr. Horton said that drainage work needs to be done in one area to slow the water down. Mr. Horton held up the check that SuRRMA was giving to the PEDC for $533,777.98. Mr. Paris asked if this is what the PEDC was receiving back from the $1.4 million that it originally put toward the project. Mr. Horton said it was. The City of Paris, Lamar County and the City of Cooper all received payments on part of the principal of each of their loans taken out for the Highway 24 Project. A unique partnership was formed among the entities involved in this project. Mr. Paris said having this part of Highway 24 complete in October will allow four -lane access between Paris and Interstate 30. He asked Mr. Horton about other four -lane access into the City of Paris. Mr. PEDC Board Meeting Minutes July 21, 2017 Page 3 of 6 Horton stated that discussions are ongoing with Paris TxDot, Red River County and Fannin County on the improvement of Highway 82. They would like to see Highway 82 as a four -lane through the Metroplex. Highway 19 in Hopkins County is another project SuRRMA is looking at supporting. Mr. Paris stressed how important it is to have the four -lane access to major interstates. Kimberly Clark is running 170 trucks a day, Campbell's Soup is running 80 trucks a day, and Turner Industries is running 30 trucks a day. All are grateful for the highway expansion. TxDot will also be doing a Loop 286 study to measure the traffic and look at solutions for traffic flow. Mr. Horton said the future for SuRRMA will be to start with a study of the highways in the area and prioritizing the needs of the area. Mr. Banks asked about the rail service between Paris and Bonham. Mr. Horton said they are looking at the rail service. There is a rail line that goes between Greenville and Texarkana, but the problem is keeping it running. Since rail is an efficient way to move goods, they will search for how to get TxDot more involved in rail. Mr. Horton asked if there were any more questions. With no more questions, the Board thanked Mr. Horton and SuRRMA for the check. Discuss and possibly approve BodvGuard Bumpers' request for an additional $25,000 exceeding initial compliance of fifteen (15) employees to twenty (20) FTE employees -- Five (5) FTE Employees multiplied by $5,000 per Job. Mr. Paris let everyone know that BodyGuard is finishing out its current incentive agreement. For a full year the company has exceeded the initial compliance by 5 full -time employees. Mr. Paris recommended that the Board approve the request from BodyGuard to be paid the new job incentive of $5,000 per employee for the 5 new jobs created. This would be a total of $25,000. In addition to this a new agreement would be setup through June 2018; the agreement would be a new job incentive of $5,000 per employee for 5 new jobs created. The total of this incentive would be $25,000. Training funds are still available in the current incentive agreement and we would like BodyGuard to be reimbursed for some of the training costs. Grant and Kelli Mallicote, owners of BodyGuard, have worked with the PEDC for about six years. Ms. Mallicote said they have become a key player in the Specialty Equipment Market Association (SEMA) is the largest specialty automotive trade show in the world. At the 50th SEMA Show the goal of the Mallicotes' was to have 50 trucks to show, they surpassed themselves with 56 trucks. Ms. Mallicote stated that another goal was marketing the product more and that is happening because of attending more trade shows, being on 10 magazine front covers and in 15 magazine features, working with high - profile clients and TV shows on Discovery Channel. Ms. Mallicote stated that BodyGuard is number one in its industry. They are expanding across the U.S. and now the international market is opening up for them. Mr. Paris asked if Ms. Mallicote would explain the process they use to manufacture the BodyGuard product. Ms. Mallicote explained that they start with raw steel and end with a final product which is all done in house. The material goes through a press break where it is broke; it goes on to be cut into pieces and shapes, it is sent on to the welding bay for fitting and hand welding, from there it is on to pipe bending for the grill guard, the product is taken to the sand blast facility, it is then sent to powder coating, the final area is packaging and out the door. Ms. Mallicote said it is hard to keep welders because of the competitiveness in the area. Also, she talked about the attention to detail that is needed when welding one of the BodyGuard Bumpers. Another struggle is that both owners are being stretched too far and not having the time it takes to grow the business. The third item is the equipment being used; having new equipment would help the employees do their jobs better and would speed up the manufacturing process. Mr. Mallicote gave the PEDC Board Meeting Minutes July 21, 2017 Page 4 of 6 Board statistics on the company's growth. Year to year sales have grown 15% to 30 %. 2017 to date has seen a 53% growth over the same period as last year. Year -to -Date sales for 2017 are at 79% of total sales from all of 2016. Mr. Hughes asked about the welders pay and if it was comparable the welders at the trailer manufacturers. Mr. Mallicote stated that they pay a fair price. Ms. Mallicote said some manufacturers are paying a sign -on bonus or 90 -day probation programs with incentives at the end. Mr. Banks asked about the reasons for the turnover. Mr. Mallicote thoughts were that some who came in were just there to weld and did not want to do any fabricating. Mr. Manning interjected that the welders needed some skill in fabrication for the job. Mr. Hamill wanted to know about the insurance benefits offered. Ms. Mallicote replied that they do not offer major medical, but they do a company -paid Aflac policy. Right now not enough employees would take major medical for them to qualify for the 70% rule. Mr. Banks wanted to know about how the products were shipped. Ms. Mallicote answered that they ship with LTL Carriers, FedEx, and carriers out of Sherman. Two carriers want hubs in Paris because of the manufacturing here. Mr. Banks asked about the training that was written in the contract. The next question: would it be possible to have PJC come to your facility to do training? Mr. Hamill asked if Mr. Mallicote does the training and if are qualities that he sees in a person that would make a good fabricator. Mr. Mallicote said that the grinding and bending to make the parts fit together and look pretty. Mr. Paris recommends Board discuss and possibly approve paying $25,000 based on the documented five (5) jobs BodyGuard has created since the original fifteen (15) jobs. Since the current agreement expires soon, a new incentive agreement will be written through June 2018 for $25,000 based on creating five (5) jobs. Ms. Harris looked at the current incentive and concluded that it could be amended for the five (5) employees that have been employed over a year. Mr. Banks made a motion to amend the contract to provide an additional $25,000 for job creation for BodyGuard under the current agreement established September 12, 2012. Mr. Hughes seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss the Paris City Council's action and the future of Paris Economic Development Corporation. Mr. Paris wanted to make sure the Board had a complete understanding of the City Council's decision at their meeting on June 26, 2017. The June 26, 2017 Minutes of the City Council, page 6, item #16, reads "Discuss and act on conducting a special election regarding termination of the quarter cent economic development tax and adoption of a quarter cent municipal sales and use tax for street maintenance, provide direction to city staff, and authorize the city attorney to retain outside counsel related to same." This item was put on the City Council agenda by Council Member Lancaster because it had been approved by the voters in 1993 and she thought that the citizens should vote on whether they wanted to continue the tax. Mr. Paris said that the discussion started on what this change would mean to economic development and the discussion went on to question if they should they be looking into Type 4B. The Mayor spoke about how some cities have economic development under the city. No details were given about the future of economic development in Paris, Texas. Mr. Paris went on by saying "As a Board, what that means to us is that there's a possibility that during the November election that the citizens of Paris decide that they want to redirect those funds away from the EDC toward City streets and infrastructure. You as Board Members, you volunteered to be on this Board, PEDC Board Meeting Minutes July 21, 2017 Page 5 of 6 obviously you have a vision for economic development and this community. The reason you are a part of this process." In February of 1993 an organization called "Jobs for Paris" went before the Paris City Council. Mr. Eric Clifford and Dr. James Burnette told the Council that Paris was at a "competitive disadvantage in the area of Industrial Development" and they then asked the Council to let voters decide on the proposition of a quarter cent sales tax for Industrial Development. Mr. Paris said that even today Paris needs the 4A funds to stay competitive. In Texas there are 708 Economic Development Corporations: 216 are Type A, 492 are Type B, and more are Type AB. Mr. Paris made a point to the Board that in 1993 they were fulfilling the request and the charge of the City Council. Now, since he has become Executive Director, we have been working to reestablish a relationship with the City Council. A question for City Council is "What is the request and what is the charge... from City Council for our group ?" We as a community need to "define what success is in Economic Development in Paris, Texas ". Mr. Hughes said the question that gets asked at the seminars is "what is your purpose ?" The speaker at the seminar stressed that when you have Paris for your city name you need to get out and sell that name. Mr. Paris said this needs to be answered "What does this community want? How does it see success ?" Executive Director's Monthly Report. • TEAM Texas went to Washington, DC to be part of the Select USA. The Summit is for foreign direct investments by the U.S. Commerce Department. TEAM Texas had a booth which all of the TEAM Texas participants worked. A high profile person from India came into the booth while I was working it and introduced me to the India delegation. This gentleman works for a major manufacturer of air frame and air engine parts in India. I took him to dinner and conveyed to him what Paris could offer him. Because I met this gentleman, I was considered part of the India delegation as they were meeting Secretary of State, Wilbur Ross. We received 88 names from the booth activity and an additional 66 names from a TEAM Texas hosting event. • The International Food Technology Conference as cancelled due to the City Council meeting on June 26, 2017. • State Representative Gary VanDeaver was in Paris for a Town Hall Meeting. He asked to meet for an update on business and industry in Paris. • Project Sun Bird is still active. We are talking with them on how New Market Tax Credits could fit their activity at the business park. • 2017 -2018 Budget will need to be completed by the Board and given to City Council for approval. Convene into Executive Session: Convene into Executive Session pursuant to Section 551.087; Deliberation of Economic Development Negotiations to deliberate Commercial and Financial Information and Economic Incentives relating to the following: Commercial real- estate development. • Project Good Intentions PEDC Board Meeting Minutes July 21, 2017 Page 6 of 6 Chair Manning convened the Board into Executive Session at 11:31 a.m. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session. Chair Manning reconvened the Board into open session at 11:50 a.m. No action was taken from the discussion that took place in Executive Session. Discuss Future Agenda Items. No future agenda items were discussed. Adjourn Mr. Hughes made a motion to adjourn. Mr. Banks seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting was adjourned at 11:51 a.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, JULY 179 2017 3:30 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:30 P.M. Roll was called. A. The following members were present: Matthew Allen Sally McEwin Johnny Norris Ben Vaughan Charles Richards Mike Folmar Ken Kohls B. Staff present: Robert Talley Larry Wright Stephanie Harris Debra Burge C. Others present: Sue Lancaster Curtis Harris Willie Baker 2. Approval of minutes from previous meeting. (June 19, 2017) Motion made by Ben Vaughan, seconded by Sally McEwin to approve minutes. Motion carried unanimously. 7 -0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;" Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1 -6 of the Code of Ordinances of the City of Paris, Paris, TX: A. 1480 Hickory; East Park Addition Block M, Lot 5 Owner: Curtis Harris, 1480 Hickory, Paris TX 75460 Robert Talley stated owner is present. Junk and rubbish removal, not demo. Door; lawnmower; basket; banner; parts; broken chairs; trainer and trash cans full of rubbish; broken furniture; appliances; old plywood/lumber; tires; overgrown lawn mowers; generator; front, side and back yards. Old truck, past registration, back filled with rubbish. Clean-up is in progress. Robert Talley's recommendation: Declare a nuisance, remove junk and rubbish within 30 days, or city has right to do so. Curtis Harris, 1480 Hickory. Would like an extension to complete clean-up. 30 days will be sufficient. Willie Baker, 1710 10`" NE. Mr. Harris has people helping him to clean up property and mow and weed eat. 30 days should be done. Motion was made by Sally McEwin, seconded by Ben Vaughan to accept Robert's recommendation. Motion carried. 7 -0 B. 1860 E. Polk; City Block 253, Lot 8 Owner: Eugenia Moore, 1860 E. Polk, Paris TX 75460 Robert Talley stated junk and rubbish case; not asking for demo of house. Nicki Brown has been to this property numerous times, has a court case filed against it. Robert Talley has been to property to issue ticket with law enforcement; appeared occupants were home, but could not get anyone to come to the door. Front yard has large amount of litter and rubbish all over yard. Photo of law enforcement on porch, trying to get occupants to come to door. Illegal fence in front yard with large amount of litter, junk, and rubbish behind it. Both sides of house almost solid with rubbish and junk. Back yard full of litter, trash, rubbish. Carport area full of junk and rubbish. Animal Control has been called because chickens are loose in backyard, not 50 feet from adjacent property as required. Also have rabbits in back yard in penned area. Robert Talley's recommendation: Declare nuisance, remove junk and rubbish with 30 days, or city has right to do so. Commission questions. Q — Explain status; tickets and court case. A — If resident doesn't obey orders, we can take them to court or write a ticket. We took to court because we couldn't get anyone to answer the door in order to issue a ticket. Q — What is the court case? A — Refusal to remove rubbish. Q — Do we have to physically hand them a ticket, or can we mail it to them certified? A — That's considered a summons. If you can't make contact to issue a ticket, you file the case in court and that issues a summons for them to appear. A case has been filed, so the summons has been sent. We don't know if they signed for it or if it was returned unclaimed. Q — Just because they get a court date doesn't mean they'll clean it up? A — Correct. Q — The orders BSC issues are separate and concurrent with any court orders? A — Correct. Same as demo orders. Q — What happens to the stuff? A — Goes in the landfill. Q — What happens to the animals? A — Not sure; that's up to Animal Control. Q — Who's responsible; tenants or owner? A — Both; letters get sent to both. Motion made by Ben Vaughan, seconded by Mike Folmar to accept Robert's recommendation. Motion carried unanimously. 7 -0 C. 400 NE 12th; City Block 70 -C, Lot 5 Owner: Melissa Boles, no mailing address listed; notice published in Paris News and mailed to 400 NE 12th. Robert Talley stated received numerous complaints this structure is unsecure, people going in and out. Couple of neighbors were excited it was being tagged. Stated no one has lived there for several years. Asked about items inside; they said from various squatters. Various furniture inside, old mattresses, clothing; no water or electric to the house. Taxes are delinquent; no mailing address on record for owner. Back room of house shows evidence of roof separating from house. Leak in roof; sagging; front door open; back yard visible through back wall inside house. Fire hazard. Robert Talley's recommendation: Declare nuisance; demo within 30 days, or city has right to do so. Commission questions. Q — Is this one we can move up? A — I'm sure we can. Motion made by Johnny Norris, seconded by Sally McEwin to accept Robert's recommendation. Motion carried unanimously. 7 -0 D. 604 SE 12th; Block 113 -A, Lot 12 & PT 13 Owner: Mrs. William Roach, 604 SE 12th, Paris TX 75460 Robert Talley stated no contact with property owner. Caught fire Nov 2016. Total burn out. All of roof is collapsed in. Unsecure. Robert Talley's recommendation: Declare nuisance, demo within 30 days, or city has right to do so. Motion was made by Charles Richards, seconded by Sally McEwin to accept Robert's recommendation. Motion carried unanimously. 7 -0 4. Code Enforcement update. 4 structures demoed. All moved up. Also moved up 1 more. Annual demo budget was $100,000. To date we've spent $91,273, leaving $8,727 until end of fiscal year, end of September. Q - Do we have an idea what it would cost to clean up rubbish on 2 properties presented here? A - A little less than a demo, depending on if we send city employees or have a contractor do it that charges by tonnage. Q - Does clean-up of junk and rubbish come out of demo budget? A - Yes. When the current budget was set, we did not have the ordinance for junk and rubbish. Q - What does abatement cost come out of? A - Demo budget. We have house demo and sanitation fees in that budget. $60,000 in demo and $40,000 in sanitation, which also covers abatement crew taking trash to the dump. Q - Status of West Sherman? A - Nothing has been done. Orders expire end of this month. That will be a large expense, so I'll have to get funds allocated by City Manager. We will salvage what we can to recoup some of the expense. Q - Culverts? A - Have been sold. Q - Do we need to ask City Council for more funding? A - That will be up to the City Manager. But acquiring more funding has not been an issue in the past. Demo and clean-up has always been a top priority with the council. Q - Status of Mr. Preston's property presented last month? A - There is progress being made. 5. Future agenda items. Re -elect officers next 1 -2 months. 6. Adjournment. Motion was made by Ben Vaughan, seconded by Charles Richards to adjourn the meeting at 4:14 pm. Motion carried unanimously. 7 -0 APPROVED THIS 21st DAY OF AUGUST, 2017. 0- Chairm MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, JUNE 5, 2017 5.30 O'CLOCK P.M. 1. The meeting of the Planning and Zoning Commission was called to order at 5:30 Am. by Holland Harper, Chairman. A. The following members were present: John Lee, Chad Lindsey, Jerry Akers, Mike Folmar, Barney Bray and Holland Harper. B. Also present were Carla Easton, City Engineer; John Godwin, City Manager; Steve Clifford, Council Liaison; Clyde Crews, Fire Marshal; Ashley Fendley, Secretary for the Planning and Zoning Commission; and concerned citizens. 2. Approval of minutes from previous meetings. (May 1, 2017) Motion was made by John Lee, seconded by Jerry Akers to approve minutes for the May 1, 2017 meeting. Motion carried 5 -0. Chad Lindsey arrived at 5:31pm. 3. Public hearing to consider and take action regarding the petition of Richard Bland for a change in zoning from a Single- Family Dwelling District No. 2 (SF -2) to a Multi - Family Dwelling District No. 2 (MF -2), on City Block 295, Lot 1-A, being located at 3275 Clarksville Street. Public hearing was declared open. A. No one spoke in favor. B. No one spoke in opposition. C. One individual spoke neither for nor against the petition. Carolyn Williams, spoke neither for nor against the petition. Ms. Williams stated she wanted to speak about the low income citizens. Holland Harper told Ms. Williams this public hearing is in regards to a zoning change at 3275 Clarksville Street. Ms. Williams stated she was sorry she was at the wrong meeting. Public hearing was declared closed. Motion was made by Mike Folmar, seconded by Jerry Akers to approve the petition. Motion carried 6 -0. 4. Public hearing to consider and take action regarding the petition of John House for a change in zoning from Public Lands & Institutions (PLI) to a Single- Family Dwelling District No. 2 (SF -2), on City Block 294, Lot 15, being located at 3145 E. Houston Street. Public hearing was declared open. A. One individual spoke in favor. John House, 1446 Clarksville Street Paris, Texas, spoke in favor of the petition. Mr. House stated he hope the commission will approve the change in zoning at 3145 E. Houston Street. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by John Lee, seconded by Barney Bray to approve the petition. Motion carried 6 -0. 5. Public hearing to consider and take action regarding the petition of Ben Faber for a change in zoning from a Central Area District (CA) to a Central Area District (CA) with a Specific Use Permit (Automobile Detailing Shop), on City Block 40, Lot 1 -A, being located at 98 Pine Bluff Street. Public hearing was declared open. A. One individual spoke in favor. Ben Faber, 508 Church Street Paris, Texas, spoke in favor of the petition. Mr. Faber stated an automobile detailing shop in the Central Area (CA) would add diversity to the area and would be good for downtown. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by John Lee, seconded by Mike Folmar to approve the petition. Motion carried 6 -0. 6 Public hearing to consider and take action regarding the petition of the City of Paris, Texas, to include the definition of "pawn shop" and allow said use to be permitted in the 7. Le General Retail District and the Commercial District in the City of Paris, Texas, Zoning Ordinance No. 1710. Public hearing was declared open. A. No one spoke in favor. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Holland Harper, seconded by Mike Folmar to approve the petition with an exception to only to allow outside storage in Commercial Zoning District (C). Motion carried 6 -0. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Christian Fellowship Church Addition, located in the 3300 to 3400 Block of North Main. Carla Easton reviewed the preliminary plat with commissioners. Motion was made by Mike Folmar, seconded by Holland Harper to approve the preliminary plat with recommendations. Motion carried 6 -0. Consideration of and action on the Final Plat of Lot 1, Block A, Pine Creek, located on 9.714 Acres at the end of Ruby Way. Carla Easton reviewed the final plat with commissioners. Motion was made by Barney Bray, seconded by John Lee to approve the final plat. Motion carried 6 -0. Meeting adjourned at 5:45 p.m. APPROVED THIS 7TH DAY OF AUGUST, 2017 0-9&�:4-to� Ashley Fen e , Secret Planning an oning Commission Chairman HOUSING AUTHORITY OF THE CITY OF PARIS Oak REGULAR MEETING BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF June 20, 2017 Present at the Meeting: Gary Savage — Chairman of the Board of Commissioners Cassandra Hearne — Commissioner of the Board of Commissioners Dewayne Dangerfield — Commissioner of the Board of Commissioners (came in at 12:58 pm) T K Haynes - Vice Chairman of the Board of Commissioners Sally Ruthart — Executive Director Kim Snow — PHA Inspector Patricia Pridemore — PHA Program Manager 1. Meeting Called to order at 12:44 pm on Tuesday, June 20, 2017 by Chairman of the Board of Commissioners, Gary Savage. 2. Having three Board Members present, a quorum, Mr. Savage thanked and welcomed everyone to the meeting. 3. Citizens' Forum Opened — No one chose to speak; the Citizens' Forum was closed. 4. Minutes from the May 16, 2017 — Minutes were approved with a motion made by Mr. Savage and seconded by Mr. Haynes. Passed 3 -0. 5. UNFINISHED BUSINESS: NONE 6. NEW BUSINESS: a. Occupancy Report —14 vacancies in Public Housing. 11 were filed on in the Court System for non - payment of rent last month. Mr. Savage asked if the tenants get another chance to pay? Mrs. Ruthart explained that they have had multiple chances, including repayment agreements, 14 day notices, and even paying in court if they have all of the money. The PHA does not want vacancies; we just want them to pay their rent. This is also explained in the move in briefing and the lease is covered during this hour long process and they are allowed any questions that they may have. Section 8 Program had 288 vouchers leased up with 6 still out looking. There are still 114 on the Section 8 Waiting List. b. Financial Report — presented bank statements and charts from the accountant for PH and Section 8. c. PH Operating Funds - June funding was $96,895 but would only allow Mrs. Ruthart to draw down $62,224. d. Mrs. Ruthart presented a letter from a tenant that was removing herself from the Section 8 program. The tenant thanked the PHA and commended us on our program that helped her immensely. e. Mold report from 413 GWH - the lady was moved due to a positive mold report. The PHA had another mold report done after the unit was gutted and repaired. This report was negative for mold spores. (Mr. Dangerfield came in to the meeting.) Mold report for 406 GWH (which was brought to our attention by Ms. Cherry and Ms. Reynerson) came back negative for mold before repairs were made but after the elderly man was moved to Jackson Court at the PHA's expense. f. Flat rent waiver request to HUD - multiple email requests but no response from Ft. Worth HUD. Mr. Savage suggested Mrs. Ruthart mail a letter to HUD - Washington, DC and Reginia Hawkins, Director of Ft.Worth HUD. g. Employee Health Insurance Premiums - Starting October I'`, the PHA employees will have to pay $65 per pay period for their portion of the premiums. TML raised PHA rates $127 %. The PHA will be going out for bid for health insurance for 2018. 7. RESOLUTIONS: 2016 -016. Budget Revision Motion to approve made by Mr. Haynes and seconded by Ms. Hearne, passed 3 -0. 2016 -017. Audit Contract (Gaudette, CPA)for FYE 6/30/2017 & 6/30/2018 Motion to approve made by Ms. Hearne and seconded by Mr. Dangerfield, passed 3 -0. 2016 -018. Write Offs Motion to approve made by Mr. Haynes and seconded by Mr. Dangerfield, passed 3 -0. 2016 -019. TML Rerate Motion to approve made by Mr. Haynes and seconded by Mr. Savage, passed 3 -0. 8. Board Questions or comments: Mr. Savage asked if the PHA has a problem with raccoons. Mrs. Ruthart explained that she had not had a report of a problem, but would check into it. 9. No further business or questions, a motion for adjournment was made by Mr. Haynes and seconded by Mr. Dangerfield. Motion passed 3 -0. The meeting was adjourned at 1:46 pm. APPROVED THIS day of &4441'— 2017. Sally Ruthart, Secretary L Az--� Gary Sav , Chairm 2