2000-161-RES AWARDING THE BID FOR EMPLOYEE UNIFORMS FOR
RESOLUTION NO. 2000-] Ii 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, A WARDING THE BID FOR EMPLOYEE UNIFORMS FOR
VARIOUS CITY DEPARTMENTS; AUTHORIZING THE EXECUTION OF
THE CONTRACT FOR FURNISHING AND SERVICING EMPLOYEE
UNIFORMS; MAKING OTHER FINDINGS AND PROVISIONS RELA TED
TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris, did in Ordinance No. 2000-044 on
September 13, 2000, authorize the advertisement for and receipt of bids for furnishing and servicing
employee uniforms for various City Departments, and bids for such were received until 3:00 o'clock
P.M., Tuesday, November 7,2000, and,
WHEREAS, the best bid for the furnishing and servicing of employee uniforms was made
by Aramark Uniform Services, Hwy 271 North, Paris, Texas, and it should be awarded the bid for
the same; and,
WHEREAS, the form of the contract for furnishing and servicing employee uniforms,
attached hereto as Exhibit A, should in all things be approved, and the Mayor should be authorized
to execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Aramark Uniform Services, upon the terms and conditions shown
on the contract attached hereto as Exhibit A, is hereby accepted and let conditioned upon said
uniforms meeting all of the terms and specifications included in the bid documents.
Section 3. That the Mayor of the City of Paris be, and he is hereby, authorized and directed
to execute, on behalf ofthe City of Paris, the contract with Aramark Uniform Services forfurnishing
and servicing employee uniforms for various City Departments, upon the terms and conditions and
in the form shown in Exhibit A, attached hereto.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 13th day of November, 2000.
~ L~fj-7-
Michael J. Pfies r, Ma r
ATTEST:
.~
~~~\. \....t'" L"V'r"'"---
Mattie Cunningham. City Clerk
APPROVED AS TO FORM:
EMPLOYEE UNIFORMS CONTRACT
STATE OF TEXAS
COUNTY OF LAMAR
}
}
KNOW ALL MEN BY THESE PRESENTS:
THAT, the CITY OF PARIS, Paris, Texas, a municipal corporation, acting by and through
its Mayor, Michael J. Pfiester, duly authorized, hereinafter called CITY, and ARAMARK
UNIFORM SERVICES, by and through its District Manager, Jim Bowman, Hwy 271 North, Route
1, Box 645, Paris, Texas 75460, hereinafter called ARAMARK, do hereby contract and agree as
follows:
1. ARAMARK will furnish and service used uniforms on a weekly basis, replace lost
or damaged garments, including name plate and City emblem and preparation for new employees.
2. ARAMARK will pick up and deliver at the following locations in the City of Paris:
I) Water Treatment Plant, 2) Wastewater Plant, 3) Wise Field, 4) City Hall Annex, 5) Water Billing
Office, and 6) Department of Public Works, said locations subject to change to best serve the
employees of CITY.
3. The term of this contract is for a period of two (2) years beginning November 1, 2000,
and ending October 31, 2002. CITY shall reserve the right to terminate the contract at any time due
to non-performance or poor service by ARAMARK. However, CITY has the right to exercise an
option for an additional one (1) year upon the same terms and conditions, which year would begin
November 1, 2002, and end on October 31,2003.
4. ARAMARK will furnish monthly invoices for services rendered in accordance with
the "Invitation to Bid for Furnishing and Servicing Employee Uniforms for Various City
Departments, The City of Paris, Paris, Texas 75460, October, 2000," attached hereto as Exhibit A,
EMPLOYEE UNIFORMS CONTRACT. Page I
EXHIBIT A
and ARAMARK's bids, attached hereto as Exhibit B; provided, however, in the event of conflict
between the terms of Exhibit B and the terms of the City's invitation to bid or this Agreement, this
Agreement and the invitation to bid shall control.
5. ARAMARK will furnish uniforms in accordance with the bid specifications attached
hereto as Exhibit A.
EXECUTED this 13th day of November, 2000.
CITY OF PARIS, PARIS, TEXAS
By:
Michael J. Pfiester, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
ARAMARK UNIFORM SERVICES
By:
Jim Bowman, District Manager
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared MICHAEL J.
PFIESTER, Mayor of the City of Paris, Paris, Texas, known to me to be the person whose name is
EMPLOYEE UNIFORMS CONTRACf - Page 2
subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the
purposes and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 13th day of November, 2000.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared JIM BOWMAN,
District Manager of Aramark Uniform Services, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the
purposes and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of November, 2000.
Notary Public, State of Texas
EMPWYEE UNIFORMS CONTRACT. Page 3
INVITATION TO BID
FOR FURNISHING AND SERVICING
EMPLOYEE UNIFORMS
FOR
VARIOUS CITY DEPARTMENTS
THE CITY OF PARIS
PARIS, TEXAS 75460
OCTOBER, 2000
EXHIBIT A
Publish dates:
October 15,2000
October 22, 2000
LEGAL NOTICE
The City of Paris will receive sealed bids at the Office of the City Manager, City of
Paris, P.O. Box 9037, Paris, Texas 75461-9037 for furnishing and servicing
UNIFORMS for use by various City Departments.
Bids will be received until 3:00 P.M., Tuesday, November 7,2000, at which time all
bids received will be opened, read aloud, tabulated and referred to the City Manager.
Bids will then be referred to the City Council for consideration at its meeting,
Monday, November 13, 2000, which begins at 6:00 P.M.
Information, specifications and bid forms may be obtained at the Office of the City
Manager, City Hall, Paris, Texas 75461-9037.
Those submitting bids are notified of city exemption from otherwise applicable sales
and excise taxes.
The City of Paris reserves the right to reject any or all bids, to waive any informality
in bidding, and to award bids as may be advantageous to the City.
Mattie Cunningham,
City Clerk
BID FORM
"NEW UNIFORMS"
TO:
MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
FROM:
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
RE: FURNISH AND SERVICING ''NEW UNIFORMS"
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS FOR
FURNISHING AND SERVICING ''NEW UNIFORMS", WE BID THE FOLLOWING:
1. Weekly rental and service charge for: ( ) Required units are subject to change
- Long sleeve regular work shirt(LSRWS) (20) $
- Short sleeve regular work shirt(SSRWS) (20) $
- Regular work pants(RWP) (20) $
- Regular work pantsfWomen's (RWPW) (20) $
. Regular work shorts(RWS) (10) $
- Long sleeve denim work shirt(LSDWS) (162) $
- Short sleeve denim work shirt(SSDWS) (162) $
- Denim work pants(DWP) (325) $
- Denim work shorts(DWS) (40) $
- Short sleeve knit work shirt(SSKWS) (10) $
-Lab Coat
(10) $
(799) Total Required Units
LSRWS $
SSRWS $
RWP $
RWS $
2.
Replacement cost for lost or
damaged garment, including
name plate and city emblem
LSDWS $
SSDWS $
DWP $
DWS $
SSKWS $
3.
Preparation charge, new employee
(Added 30 days after effective date
of contract) II-complete sets of
uniforms, including name plate
and city emblem (per employee)
$ .
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS WILL NOT BE CONSIDERED.
BY:
TITLE:
TELEPHONE: (
)
DAY OF
,2000.
TO BE DELIVERED WITH
CALENDAR DAYS AFTER RECEIVING ORDER.
BID FORM
"USED UNIFORMS"
TO:
MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
FROM:
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
RE: FURNISH AND SERVICING "USED UNIFORMS"
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICA nONS FOR
FURNISHING AND SERVICING "USED UNIFORMS", WE BID THE FOLLOWING:
1. Weekly rental and service charge for: ( ) Required units are subject to change
- Long sleeve regular work shirt(LSRWS) (20) $
- Short sleeve regular work shirt(SSRWS) (20) $
- Regular work pants(RWP) (20) $
- Regular work pansfWomen(RWPW) (20) $
- Regular work shorts(RWS) (10) $
- Long sleeve denim work shirt(LSDWS) (162) $
- Short sleeve denim work shirt(SSDWS) (162) $
- Denim work pants(DWP) (325) $
- Denim work shorts(DWS) (40) $
- Short sleeve knit work shirt(SSKWS) (10) $
-Lab Coats
(10) $
(799) Total Required Units
LSRWS $
SSRWS $
RWP $
RWS $
2.
Replacement cost for lost or
damaged garment, including
name plate and city emblem
LSDWS $
SSDWS $
DWP $
DWS $
SSKWS $
3.
Preparation charge, new employee
(Added 30 days after effective date
of contract) II-complete sets of
uniforms, including name plate
and city emblem (per employee)
$ .
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS WILL NOT BE CONSIDERED.
BY:
TITLE:
TELEPHONE: (
)
DAY OF
,2000.
TO BE DELIVERED WITH
CALENDAR DAYS AFTER RECEIVING ORDER.
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS
FOR FURNISHING AND SERVICING
UNIFORMS
It is estimated that 140 employees will require uniforms from the following departments: Public
Works, Engineering, Parks, Utilities, Water Business Office, Purchasing and Custodial Employees
for the Police Department. Uniforms will be furnished for the period beginning December 1, 2000
through November 30, 2002.
Exact quantities cannot be determined, but estimates are given as show above, Quantities may be
increased or decreased to meet the requirements fo the various City Departments during the period
shown above.
The successful bidder will be notified in writing when the bid is awarded. Also, a contract will be
prepared by the City of Paris and awarded to the successful bidder.
PICKUP, DELIVERY AND SERVICES
Pickup and delivery points will be at the following locations located in the City of Paris:
(1) Water Treatment Plant
(2) Wastewater Plant
(3) Wise Field
(4) City Hall Annex
(5) Water Billing Office
(6) Department of Public Works
(7) Custodial Office of the Police Department
These locations are subject to change to best serve the employees of the City of Paris, The service
provided will be on a weekly basis,
BASIS OF AWARD
The City of Paris reserves the right to reject any and all bids, to waive any informality in bidding and
to award the bid as may be advantageous to the City of Paris.
The successful bidder will be awarded a two (2) year contract beginning December 1, 2000, through
November 30, 2002. The City of Paris shall reserve the right to terminate the contract at any time
due to non-performance or poor service by the vendor.
PRICE AND PAYMENT
Bidder is hereby notified that the City of Paris is exempt from State and Locate Sales Tax;
exemption number is 1-75-6000-535-9. A certificate will be furnished upon request.
The City of Paris will be furnished a monthly invoice for services rendered. This invoice shall
include all services rendered for the proceeding month. Payment will be made by the City of Paris
within thirty (30) days after receipt and approval of monthly invoice.
BID FORM
1. All bids must be submitted on an Official City of Paris "BID FORM".
2. The City of Paris will receive an alternate bid for "USED UNIFORMS".
3. Separate Bid Forms are furnished in the bid package for quotations for "NEW" and "USED"
uniforms.
GENERAL:
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
UNIFORMS SPECIFICATION
FOR USE IN VARIOUS DEPARTMENTS
It is the purpose ofthese specifications to describe "NEW UNIFORMS"; however, the City of Paris
will receive an alternate bid for PRESENTABLE, DURABLE, and WEARABLE "USED
UNIFORMS" complying with the specifications. A uniform sample must be furnished with the bid.
Eleven (11) sets of uniforms will be provided per employee; where applicable, cotton uniforms will
be provided at no additional charge. Preparation charges will includerneasurements, installing name
and city emblems, and identification tags on garments, These charges will not be applied to existing
employees at the beginning of the contract. Each bidder shall provide three (3) references of
customers presently being served by their company, All uniform work Dants are to be Dressed.
Any flaws found in uniforms will be corrected at no cost to the City of Paris.
REGULAR WORK PANTS and REGULAR WORK SHORTS:
Style:
1.
2.
3.
4.
Fabric:
1.
Two slack-style front pockets;
Set-in hip pockets;
Slightly tapered cut;
Heavy- duty brass ratcheting zipper.
2.
A 65% polyester /35% combed cotton blend, pants are 7.75 oz. per square yard of
material while shorts are 7.5 oz. weight;
In the case where man-made materials cannot be worn, the fabric shall be 100%
cotton, 8.5 oz. per square yard of material, preshrunk.
DENIM WORK PANTS and DENIM WORK SHORTS:
Style:
Fabric:
1.
2.
3.
Heavyweight cotton denim;
Double-stitched seams
Classic 5-pocket styling
100% cotton with 14 oz. per square yard of material, durable press finish;
REGULAR WORK PANTS: WOMEN
Style: Half-elastic or side elastic industrial straight leg pant with heavy duty ratcheting
zipper, hook and eye closure;
Fabric: A 65% polyester / 35% combed cotton material, 7.5 oz. per square yard, durable
press.
REGULAR WORK SHIRT:
Style:
Shirts shall be either long or short sleeves as designated by the employee.
1. Six-button front with a snap at the neck;
2. Two button-thru pockets with bartack stitching and pencil slot
3. Lined collar and cuffs; fully cut with two-piece yoke.
Fabric:
1.
2.
A 65% polyester 135% combed cotton material, 4.25 oz. per square yard, durable
press and soil release finishes;
In the case where man-made materials cannot be worn, 100% cotton material, 5.25
oz. per square yard will be provided.
DENIM WORK SHIRTS:
Style:
Fabric:
1.
2.
3.
4.
5.
Six pearlized snaps down the front;
Flapped pockets on chest;
Pointed front and back yolk;
Lined collar and cuffs are top-stitched;
Button closure at neck.
65% polyester/35% cotton with 40z. per square yard.
SHORT SLEEVE KNIT WORK SHIRT:
Style:
Fabric:
1.
2.
3.
Front chest pocket;
Three-button placket;
Hemmed sleeves.
50% Cotton/50% Polyester with 5.4 oz. per square yard.
LAB COATS
1. An 80% polyester, 20% combed cotton material, 5.25 performance blend poplin;
2. Durable press with soil release;
3. Five buttons, two-piece lined collar with left breast pocket, two lower pockets;
4. Knee length
COLORS:
Gray
Navy Blue
Light Blue
Brown
Tan
Lab coats are to be white
NAME TAG. CITY OF PARIS EMBLEM
The name tag and City of Paris emblem shall be approximately 1-1/2" high and 3-1/2"
wide (see attachment).
7but 1ta.m.e
eibf 0.1 'PMU
Details of name plate and City of Paris emblem.
BID FORM - -
"USED UNIFORMS"
TO:
MAYORANDCITYCOUNC~
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
SVlGJ. 'SR!Vd
HIIDVNYW ^~D
OOOZ 1..0 MN
031\1333H
FROM:
AfiAml7/?,k SERViCeS
H wy ::L7/ AI.
p,q/(i..r Tt:: Xt9S
I
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
RE: FURNISH AND SERVICING "USED UNIFORMS"
PURSUANT TO AND IN COMPLIA~CE WITH YOUR BID SPEClFICA TIONS FOR
FURNISHING AND SERVICING "USED UNIFORMS", WE BID THE FOLLOWING:
I. Weekly rental and service charge for: ( ) Required units are subjecl to change
- Long sleeve regular work shirl(LSRWS) CiO) $ :').Jo pc/? l>>k. fEll e",/ky61i
J. p~ 61"<1".>-65.
- Short sleeve regular work shirt(SSRWS) (20) $ :::/,. 0 (.)c/( 1..1/):.
r I L b IS I"c}t.oc
- Regular work pants(R WP) (20) $ ;l.. I,'J p ~ WI' . f'cn ,...,
S. '~f'cR6~/kY~
- Regular work panslWomen(RWPW) (20) $ ;t I PM WI'-'
.., h '-- :ell 1i_I'Lc}'b1f
- Regular work shorts(RWS) (10) $ O<nl,S PM tv..., ~
.
- Long sleeve denim work shirt(LSDWS) (162) $
- Short sleeve denim work shirt(SSDWS) (162) $
- Denim work pants(DWP) (325) $
- Denim work shorts(DWS) (40) $
';ISo ::JEI1I.#K. pl5l1l5""'I',.y66-
:t 50 P&r w,c.. pM /U1-f'uy6E
;;'.(}O Pt!!A IV/::.' p8f1. 6r>7pkyea
tV/?
- Short sleeve knit work shirt(SSKWS) (10) $ 3.50 p&: wk. plY. E-n</u)t6e
-Lab Coats
(10) $ .80 -I- Et?
(799) Total Required Units
LSRWS $ 9.50
SSRWS $ '7. 5 g
RWP $ ~.() 0
RWS $ l!,.OO
2.
Replacement cost for lost or
damaged garment, including
name plate and city emblem
LSDWS $ 10.50
SSDWS $ I 0-5 0
DWP $ J b.(}o
DWS $ NI7.
SSKWS $ It, 0 C!J
EXHIBIT a
J;l1D FORM
"NEW UNIFORMS"
FROM:
MAYOR AND CITY COUNC~
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
I9trl9ml7Rk .5iY?U/cEf (NAME OF BIDDER)
RECEIVED
Nav 07 2000
CITY MANAGER
PARIS. TEXAS
TO:
HwY ;).7/ N.
(ADDRESS)
(),?II'{ j .s T'I!: ~1t.J
I
(ADDRESS)
RE: FURNISH AND SERVICING "NEW UNIFORMS"
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS FOR
FURNISHING AND SERVICING "NEW UNIFORMS", WE BID THE FOLLOWING:
1. Weekly rental and service charge for: ( ) Required units are subject to change
-Longsleevercgularworkshirt(LSRWS) (20) ,- .:2,..:/0 'pM wI-. pt511. cJ'>'fJoyCE
_ Short sleeve regular work shirt(SSRWS) (20) :J..2 (1 tel( w):., pER. /3; "...,fJ..ycc
_ Regular work pants(RWP) (20) :i.;LS pfY/. w)c, ftE/I.. IE Yl->I'Lo}/66.
-RegularworkpantslWomen's(RWPW) (20) :;:(.15' IJM "-lie. pel/. e-1'hf',-"Y6!:
_ Regular work shorts(RWS) (10) $ ::< .;l.,j pBl< wk. fli!;/{ 6n-ofu)llUi
- Long sleeve denim work shirt(LSDWS) (162) $
- Short sleeve denim work shirt(SSDWS) (162) $
- Denim work pants(DWP) (325) $
- Denim work shorts(DWS) (40) $
:2-50 fIM- wk, p611. E-Y""">f'~Y6-'i
iZ 5 0 fCfi w/C, pe f\ e .....;" yM
CI 0 fN!/t IN)<. ,of3l1, E """1'1-. Y 6e
N/I,.
- Short sleeve knit work shirt(SSKWS) (10) $
3.50 PM wI<. fcll 6-/,></~J.:6<<
-Lab Coat
(10) $ . ~ 0 -f. B-/t.
(799) Total Required Units
LSRWS $ '7. SO
SSRWS $ "l- 50
RWP $ 8.() '"
RWS $ '8 . 00
2.
Replacement cost for lost or
damaged garment, including
name plate and city emblem
LSDWS
SSDWS
DWP
DWS
SSKWS
$ /0,$0
$ I 0 .5 cJ
$ 16.00
$ #/1
$ 16 -() 0
3.
Preparation charge, new "mployee
(Added 30 days after effective date
of contract) II-complete sets of
uniforms, including name plate
and city emblem (per employee)
$ ___3B.r-"
RECEIVED
NOV 07 2000
CITY MANAGER
PARIS_ TEXAS
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS WILL NOT BE CONSIDERED.
BY: ..J/ rn R. lJJ )'Yl /I /l:1
TITLE: .[);,J' ~ leI rn /ll" 4G6tf
TELEPHONE: ( '703) 7 ~ if - 8' J/ 70
7
DAY OF !yoUEMbE!?,
,2000.
TO BE DELIVERED WITH 30 CALENDAR DAYS AFTER RECEIVING ORDER.
3.
Preparation charge, new employee
(Added 30 days after effective date
of contract) ll-complete sets of
uniforms, including name plate
and city emblem (per employee)
$ - 3 B.~ p
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS WILL NOT BE CONSIDERED.
BY: J1'/YI BoUHYI,4,/J TITLE: D;"J"micT M&,NI9~
TELEPHONE: ( /03) 7 g Jf - ~ If- 7 (j
7 DAYOF No Uaj"Y1.hE,f
,2000.
TO BE DELIVERED WITH 3 0 CALENDAR DAYS AFTER RECEIVING ORDER.
REGEWEO
NOV 07 2000
ClTY MANAGER
I'ARIS- TEXAS