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15 - LCC & VCC BUDGETSItem No. 15 memorandum TO: Mayor & City Council FROM: John Godwin, City Manager SUBJECT: LCC & VCC BUDGETS DATE: August 21, 2017 BACKGROUND: The bylaws of both the Love Civic Center and the Visitors and Convention Council, since they receive funding from the city's Hotel Occupancy Tax (HOT), require that their annual budgets be presented to and approved by the city council each summer. Lamar County Chamber of Commerce President Ken Higdon presented their board's recommended budget at the August 14 council meeting. STATUS OF ISSUE: The council asked for more information to be presented at or prior to the August 28 meeting, at which time Mr. Higdon will again be available to explain increases and other changes, and also to answer council questions/concerns. BUDGET: Funding is from the 7% Hotel Occupancy Tax (HOT), plus certain operating revenues. RECOMMENDATION: Approve chamber requested budgets. LOVE CIVIC CENTER 2017-2018 Continue to address and utilize the Long -Term Planning Committee's review and address the following issues: 1. Air conditioning upgrades throughout the building (on-going) 2. Commercial improvements a. More storage b. Shelving c. Purchase of needed equipment 3. Replace doors on the south -side catering entrance 4. Add door closures to entrances to exhibit hall 5. Improve Trolley Barn to eliminate mold, mildew, etc. 6. Bid out landscaping needs to local contractors 7. Upgrade lighting in and around Civic Center 8. Improve RV spots with gravel and utilities 9. Locate and repair roof leaks 10. Standardize ceiling tiles where necessary 11. Upgrade windows as needed throughout building 12. Improve handicap accessibility throughout facility 13. Create marketing materials and improve social media and web presence 14. Review and revise existing contracts R V L!' 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PROJECTS: o Provide marketing materials like social media videos, literature, website information, etc. that highlight area events and attractions. These materials may include but are not limited to calendar of events, visitor and newcomer guides, city maps, historical tour guides, and brochures. o Market Paris and Lamar County to event meeting planners while continuing our partnership with existing annual events. o Continue to attract tourism events by offering potential funding that bring `heads in beds.' o Encourage civic clubs and local businesses to hold meetings and events in Paris o Continue partnership with Paris Main Street and Paris Downtown Association to assist with events. o Continue to develop the following events: o Tour de Paris o ASA Southwest Shootout Archery Tournament o Southern Drag Boat Race o Paris Balloon & Music Festival o Three separate square-dance conventions o Antique car events o Fishing tournaments o Golf tournaments o Baseball tournaments o Etc. o Continue to develop the following attractions: o Sam Bell Maxey House o Lake Crook o Grand Theatre o Historic Downtown o Historic Evergreen Cemetery o Lamar County Historic Museum o Valley of the Caddo Museum and Cultural Center o Lamar County Historical Genealogy o John Chisum Monument o Etc. • V td C 4- O Q U vi C > O a� c to a) -0 c m UvNi O L J 0 N O > a +� c ,_ w LL M + + On c 0 a O 0) U OC O a+ a) U O 00 L) C > C N C 'O T oD C 3 O L O O c a v O O O CL a'r CL o n +, 4, E `� 3 N v E 3 0 n E M C a co O U -0 3 L Q O L m L t0 OD N C CO N W m C C C cu Q) � C •a) N C -O C N >. 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