2000-099-RES AUTHORIZING THE CITY MANAGER AND OTHER
RESOLUTION NO. 2000-099
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AUTHORIZING THE CITY MANAGER AND OTHER
CITY OFFICIALS TO EXECUTE THE APPLICATION AND ALL OTHER
NECESSARY DOCUMENTS INCIDENT TO SEEKING A GRANT FROM
THE U. S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY
ORIENTED POLICING SERVICES, FOR FUNDING UNDER THE COPS
IN SCHOOLS GRANT PROGRAM TO PROVIDE FUNDING FOR
SALARIES AND BENEIi1TS OF SCHOOL RESOURCE OFFICERS FOR
NORTH LAMAR HIGH SCHOOL; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the U, S, Department of Justice, Office of Community Oriented Policing
Services, provides funding for the COPS in Schools Grant Program; and,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant
application to pay for salaries and benefits of three (3) School Resource Officers for three (3)
years, at a total cost of $374,340.00, with no matching funds; and,
WHEREAS, the City Council of the City of Paris, Paris, Texas, by prior
Resolution No, 2000-079, adopted June 12, 2000, authorized an application for the aforesaid
grant; and,
WHEREAS, the City of Paris has been advised by the grantor that further representations
on behalf of the City must be included in the resolution for the grant to be approved; and,
WHEREAS, the City Council desires to include the aforesaid representations as already
reflected in the application; NOW, THEREI<'ORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved,
Section 2. That an application be made to the U. S, Department of Justice, Office of
Community Oriented Policing Services, to provide funding for the COPS in Schools Grant
Program, in the amount of $374,340.00, to pay for salaries and benefits of three (3) School
Resource Officers over a three (3) year period for North Lamar High School.
Section 3. That at the end of the three (3) year grant period the City of Paris on its own
behalf, and with the approval of North Lamar High School, agrees to continue the COPS In
School Program for at least one (I) additional year, at the sole cost and expense of the
participating entities,
Section 4. That the City Manager be, and he is hereby, appointed as the Authorized
Official of said project and is authorized and directed to execute, on behalf of the City of Paris,
the application for grant under the terms and conditions and in the form shown in Exhibit A,
attached hereto, and the grant acceptance notice at such time the grant is awarded.
Section 5. That the Police Chief be, and he is hereby, appointed as Project Director and
is hereby authorized to execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the completion of said project.
Section 6. That the Director of Finance be, and he is hereby, authorized and directed to
serve as the Financial Officer for said project and to receive and distribute funds for purposes of
paying for salaries and benefits for School Resource Officers for North Lamar High School.
Section 7. That this resolution shall be effective from and after the date of passage.
PASSED AND APPROVED this 10th day of July, 2000.
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
U.S. Department of Justice
Office of Community Oriented Policing Services
.
COPS Application
I ~~,~~i[{~l .. --- -:W'~.USdO~~:~~OPSI
~....~,~,~~..-_<.-.., .4,j' .
~~~t:-~Jf~~~
- --COPS in Schools FY2000 Application Form
This form is to be completed by jurisdictions applying for grants to pay for salaries and benefits of new or
rehired School Resource Officers to be deployed to work in and around elementary and secondary schools
under the COPS in Schools Grant Program. By signing this form you also acknowledge your understanding
that lhe COPS in Schools program grants provide a Federal contribution up to a maximum cap of $ I 25,000
per officer, with the remainder to be paid with local funds, There are no waivers of the local match under the
COPS in Schools grant program, All budget calculations must be based on the salary of an entry-level officer
in your department. All COPS in Schools grant recipients must develop a written plan to retain their
COPS-funded officer positions for at least one full locally set budget cycle after the conclusion of the
federal grant period. This plan must be submitted to the COPS Office with your application and must
be signed by both the law enforcement and government executives. The COPS Office will monitor
retention for one full locally set budget cycle following expiration of the federal grant. The appiication
must also include a Memorandum of Understanding (MOU) to document the roles and responsibilities of the
collaborative effort between law enforcement and education, The MOU must be signed by the Law
Enforcement Executive and the appropriate School Official. And the application must include a Narrative
Addendum to document that the School Resource Officers will be assigned to work in and around primary or
secondary schools. and provide a descriptive narrative of the use of School Resource Officers. The narrative
_ must be signed by the La-w Enforcement Executive and Partnering Agency Official.
COPS in Schoolsfl/nding ml/st be used to hire new. additional School Resource Officers. over and above the number of
sworn officers thai your agency would fund with state or local funds in the absence of the grant (including other School
Resource Officers). Your agency may not reduce its stale or locallyjunded level of sworn officers (including other
School Resources Officers) as a result of applying for or receiving COPS in Schools granl funding.
COPS in Schools funding may also be used to rehire sworn officers pre,'iously employed by your agency who have been
laid off for financial reasons unrelated to the availability of the COPS in Schools want. H{I\I'<'I'er. your a"ency must
obtain prior written appmwl from the CO!'S Office if you wish to u,'" COPS in School" fll1/(//III' to fl!hire "ny officer
....ho is laid off afler the official award start date of the (,O!'S in Sc!wols l'r<Jnt.
Applications are due and must be postmarked no latcr than Junc 16.2000,
Please complete the infllrmatil\n ncll1\\. Eal:h item or que~tion rnu~l lx' an,wereJ in full :\11 reqlle~teJ
information mu~t l>c t~ pt:J
Pre,-jous editions are (Ihsllkte anJ rnJ~ nOI l>c used
Application fOf7lT
o
II cOPS In Schools
EXHIBIT A
Type of Government Entity:
o State 0 City: 0 Town
o Village _0 Borough 0 Township
o Region 0 Council 0 Community
o Nation 0 School District
o Other (please specify):
o County
o Territory
o Pueblo
Contact Information:
Name of contact person in your department.who is familiar with this grant application:
Email:
Fax:
Title:
Telephone:
.. ~ .
nL Partnor Information
Under the COPS in Schools grant program, applicants rrius'{enter into a partnership agreement with an offici21
for a specific school or school district with general educational oversight authority in that jurisdiction. If there
are going to be multiple partners involved in this project, please provide the following information for each of
the partners on a separate piece of paper. However, you must designate one school official as the school
representative under the grant program. Please provide the information for that individual in the space
below, If the proposed project affects an entire school district, then the official with general educational
oversight over the entire school district should complete the information below.
Name of Partner Agency or School District
School Official Name:
Address:
City:
State:
Phone:
Title:
Zip Code:
Fax:
In addition, at the time the application is submitted applicants for the COPS in Schools
grant program must include two written documents prepared in cooperation with the other
agency, or agencies, involved in the program,
First, a Memorandum of understanding (MOU) that details the roles and responsibilities of
the partners involved in this project. For additional information on the requirement, please
refer to page 7 of this Application Form.
Second. a COPS in Schools Narrative Addendum detailing the proposed project. For
additional information on the requirement. please refer to page 8 of this Application Form.
All COPS in Schools awards will contain an "Additional Grant Condition'. that must be signed and returned
to the COPS Office, This grant condition is contained in the award package. and requires the fundcd
omcer(s) and a school administratof to attend a COPS' in Schools Training, The ('OPS OOice ....ill reimburse
grantees for the training. pef diem. travel. and ludging fOf attendance of rr<{/IIml participants up tt' the
ma.ximum of S 1.1 00 per person attending.
II COPS In Schools
Application Funo
CJ
V. Raqulrad Slgnaturas
I certify that the information provided on this form is true and accurate to the best of my knowledge. I
understand that prior to any grant award, the applicant must compiy with all application and program
requirements of the Public Safety Partnership and Community Policing Act of 1'994 and other requirements of
Federal law,
Law Enforcement Executive's Signature:
Date:
(signature a/person named in Secn'on /I of this/arm)
Government Executive's Signature:
-.
Date:
(signa~ure ofpe.rson named in Section /I oj/his form)
School Official's Signature:
Date:
(signature o/person named in Section III under Partner Information)
Vl Application Submission Instructions
Please return I original and 2 copies of all application materials that are being submitted with this request for
funding, This includes:
. the Application Form;
. the Community Policing Infonnation Worksheet (for first time COPS Applicants);
. the Budget Information forms;
. Assurances;
. Certifications;
. a written Retention Plan;
. the Memorandum of Understanding;
. the COPS in Schools Narrative Infonnation; and
. an)' additional information (example: additional infonnation questionaire for certain police agencies) that
is required,
______ COPS In Schools
Application Form
I5l
Mamorandum of Undarstanding Raquiramant
The COPS in Schools (CIS) grant program offers law enforcement age,:!cies the opportunity to perform
community policihg in and around primary and secondary school entities within their jurisdictions, Due to the
collaborative effort between law enforcement and education, all applicants must submit a Memorandum of
Understanding (MOU) for the CIS grant program, This is a requirement of the grant and is in addition to the
Partner Information that you provided in Section III of the application.
The MOU is an agreement between the parties to the grant, The purpose is to defme the roles and
responsibilities of the individuals and partners involved, which should include, but not be limited to, School
Resource Officer's (SRO's), school officials, students and parents.
The. ~Ol! ~u_st ~d_~ress ~h.0ollo",:ing issues:
I, Goals and objectives of the partnership. Please in~lud.e a mission statement for the grant project.
2, Clear delineation of the roles and responsibilities as they pertain to grant requirements and
administrative procedures, to include, but not be limited to:
. receipt and disbursement of funds
. programmatic reporting
. financial reporting
. general grant management issues and responsibilities
3. Grant Program issues, to include, but not limited to:
. supervision responsibility of SRO
. evaluation of the program/grant project
. delineation of decision-making authority or chain of command responsibility
4, A description of partner inv?lvement in community policing activities performed during the grant
program,
5. Any additional information that maybe pertinent to the grant program or management.
Please attach a seperate MOV that addresses the program requirement mentioned above.
The MOV must be signed b)" the Law Enforcement Executive and the School Official who has general
educational o\'Crsight and decision making authority.
II COPS In SChDDls
App/lcatkm Form
n
COPS In Schools NarratIVo Addondum
Agencies seeking funding under the CI.S program must also provide a descriptive narrative addendum
addressing each of the following areas.: In addition, agencies may provide supporting documentation in the
following areas if relevant information is available, This narrative will be taken into consideration during the
application review and approval process. .
. Pravide assurance that the afficers emplayed under this pragram will be assigned to. work in and/ar
araund primary ar secandary schaals.
. Prablem Identificatian and Justificatian:
_Prablem Identifieatian: Please provide infonnation on current problems occurring in and around the
school(s) that are listed as partners in this grant application. For example, infonnation on but not
limited to, gang violence within schools or immediately adjacent thereto.
,
Justifieatian: Documentation such as crime data, infonnation on the number of gang members in a
particular school, number of suspensions and expulsions related to gang aClivities, school survey,
complaints from community, etc.
. Cammunity Palicing Strategies to. be used by the Schaal Resaurce Officers:
Under this section, please provide infonnation on the p,oposed activities that the SRO's will be
participating in. Please give specific examples and provide as much detail as possible. Examples of
some strategies include, but are not limited to, conflict mediation, mentoring activities, gang mediation,
problem solving projects, truancy programs, etc.
. Quality and Level af Cammitment to. Prngram:
Please specify the amount of dedicated officer hours deployed to school activities, the duration and
quality of the proposed program, evidence of previous successes and a description of the impacted or
targeted areas to include the number of schools, as well as demog,aphic infonnation for the student
population.
. Link to. Cammunity Palicing:
Agencies seeking funding under this program must provide infonnation on how the community policing
strategies proposed for the School Resource Officer program. as outlined above. will link to their overall
organizational cammunity policing strategy,
Please attach a narrati\'C statement that will addresses the prngram requirements mentinned abnn.
This infarmatinn must be signed b~' the Law Enfarcement Executin and the Partnerin~ A~cnc~'
Official,The Partnering Agenc)' Official is either a specific schaal afficial ar with an afficial with general
educatianal onnight autharil)' in that jurisdictian.
d COPS In Schools
Application Form
o
COPS hi Schools - Additional Partnor Pago
(To be used if there is more than one partnering agency)
Please use this form if you are applying for funding under the COPS in Schools grant program and are
partnering with more than one school or school district. As a reminder, you must designate one school
official as the school representative under this grant program. However, you may partner with
numerous schools or school districts. If you are partnering with more than one school or school district you
must provide the following information for each school or school district. This form must be signed by both
the law enforcement executive and the school official and returned at the time of application.
Name of Additional Partner Agency or School District:
School Official Name:
Address:--." ,.
City:
State:
Phone:
Title:
,
Zip 'Code:
Fax:
Law Enforcement Executive's Signature:
Date:
(signature of the official named in Section II of this application)
School Official's Signature:
Date:
(signature a/person named in Section 1/1 under Partner Information)
l,oJ.JI(J 4/"" ."'1 .'UJlI
fC.l:~r..J'
.. COPS hi Schools
AppfIC8tbn form
[:J