05 - MINUTES OF 09/11/2017 AND 09/18/2017 COUNCIL MEETINGSItem No. 5
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
September 11, 2017
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
September 11, 2017, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas.
Present: Mayor: Steven Clifford
Council Members: Billie Lancaster; Aaron Jenkins; Billy Trenado;
Linda Knox; Cleonne Drake; and Paula Portugal
City Staff John Godwin, C3 Manager; Stephanie Harris, City
Attorney; Janice Ellis City Clerk; Gene Anderson,
Finance Director; Cala Easton, City Engineer;
Larry Wright, Fire Chief, Bob Hundley, Police
Chief; Clyde Crews, Fire Marshal; Kent
Klinkerman, EMS Director; Doug Harris, Utilities
Director; Alan Efrussy, Plann, Director; and
Priscilla McAnally, Library Director
Opening Agenda
1. Call meeting to order.
Mayor Clifford called the Meeting toy girder at 5:30'0.m. and asked for a moment of
silence for the 9/11 victims and victims of the two hurricanes.
2. Invocation.
Following a moment of silence, Gene Anderson gave the invocation.
3. Pledge of Allegiance.
Council Member Drake led the pledge.
4. Citizens' Forum.
Carol Hufnagel, 720 Bunker — she said she reads the Paris News and likes to come to the
Council meetings to see what is going on. She said it was good to read the mayor's editorial in
the paper on Sunday about PEDC and somehow the City needed to get the word out.
Ed Darnell, 961 W. Sherman — he said the City of Paris had been harassing him for
fifteen years for no reason. He said he had building material at his house, it was not rubbish and
he had been selling the materials.
Regular Council Meeting
September 11, 2017
Page 2
Jenene Lauren, 1760 30 NE — she said the City Council should study and review the
City's development plans, programs, zoning ordinances, the Cox Field ordinance, the Lake
Crook ordinance, and policies. She said she spent a lot of money to get all of these documents
and it was going to be a long process.
Michael Glatfelter — he said he was speaking about item #11, the contract with B. Bray.
He said the history was that Tri-State Recycling purchased a piece of property from Barney Bray
when he was on the Planning and Zoning Commission, and that was a conflict. He also said a
permit was issued within four days and then rescinded, and the City ended up in Court and it cost
the City $75,000.
Consent Agenda
Mayor Clifford inquired of Council Members if they wished to pull any items from the
consent agenda for discussion. There being node, a, Motion to approve the consent agenda was
made by Council Member Lancaster and ended by Council Member Trenado. Motion
carried, 7 ayes — 0 nays.
5. Approve minutes from the meetings on August 14, August 28 and September 5, 2017.
6. Receive reports and/or minutes from the following boards, commissions, and committees:
a. Paris Visitors & Convention Council (6-26-2017)
b. Traffic Cortumission (�-1-2017)
7. Approve the Final Plat of Lot 1, Block A, Christian Fellowship Church Addition, located
in the 3300 to 3400 Block of North Main.
8. Approve the Replat of Lot ,l, Block A,.A1 Stor-N-Go Addition CB 323, located at 2420
FM 79.
Regular Agenda
9. Conduct a public hearing, discuss and act on an Ordinance considering the petition of
Lawrence Thompson for a change in zoning from Single -Family Dwelling District No. 2
(SF -2) to a Single -Family Dwelling District No. 2 (SF -2) with a Specific Use Permit #36
(Recreational Facility -Private), on Sperry's 1St Addition, Block 2, Lot North PT 1, being
located at 2815 West Campbell Street.
A Motion to remove this item from the table was made by Mayor Clifford and seconded
by Council Member Drake. Motion carried, 7 ayes — 0 nays.
Planning Director Alan Efrussy explained that the applicant requested a zoning change
with a specific use permit and that he wished to build a basketball court on this property. Mr.
Efrussy said initially staff recommended approval but following the Planning & Zoning meeting
last Thursday, staff recommended denial.
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September 11, 2017
Page 3
Mayor Clifford opened the public hearing and asked for anyone wishing to speak in
support or opposition of this item, to please come forward. Applicant Lawrence Thompson
spoke in favor of the zoning change. Alice Hearne, 795-29t` NW, opposed the zoning change
citing traffic issues, no bathrooms and late hours. Carolyn Briley, 2510 W. Campbell, spoke
against the zoning change based on concerns of unwanted individuals, traffic, sanitation, bus
stops and churches. She also said they had several parks in the area, as well as the Trail de Paris.
Ms. Briley read a statement at the request of Ms. Bennie Battle, 1025 W. Houston, who also
opposed the zoning change for reasons stated by the others. With no one else speaking, Mayor
Clifford closed the public hearing.
Council Member Portugal said she believed people should have a right to do with their
property as they pleased, as long as it was not a nue to, ethers. Mayor Clifford said he
opposed the zoning change for the reasons set out'
by the ladies�o spoke in opposition to the
zoning change, and he further expressed concern about what coulppen to the neighborhood
in the future.
A Motion to deny this item was made by Mayor Clifford and seconded by Council
Member Drake. Motion carried, 7 ayes - 0 nays.
10. Conduct the second public heaping on the City's proposal to increase tax revenues from
the preceding tax year and to set the tax rate for 2017.
City Manager John Godwin said this was the:s conal public hearing as required by law.
Mayor Clifford opened the public hearing and asked for anyone wishing to speak about
this item, to please come forward. With no one speaking, Mayor Clifford closed the public
hearing.
11. Discuss and authorize the City Manager to execute a contract in the amount of
$274,975.50 with B. Bray Construction, Inc. for construction of the TxCDBG Dickson
Orange Infrastructure Improvements Project.
City Engineer Carla Easton explained the City applied for a grant through the Texas
Community Development Block Grant Program for replacement of water lines, sewer lines and
street repair on Dickson Street from 9h NW to 11 1h NW, and also a sewer line replacement along
Orange Street. Ms. Easton said the City was awarded a grant in the amount of $275,000 toward
plan development and construction of the proposed improvements. She also the City received
three bids but irregularities were found in the bid form from one of the companies so they had
two good bids. Ms. Easton said staff recommended authorizing a contract with B. Bray
Construction including the base bid, add alternate #1 and add alternate #2 in the amount of
$274,975.50, the lowest bid.
Mayor Clifford said he had questions, as he had been trying to track this online and saw it
on CivCast. He inquired if Ms. Easton posted it on CivCast or if they picked it up from another
site. Ms. Easton said she posted it on CivCast and then answered questions about the addendum.
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September 11, 2017
Page 4
Mayor Clifford said CivCast was set up to make on-line bidding easy and inquired if there was a
reason the City did not do that or if the City had looked into doing so. Ms. Easton said staff had
not looked into it. She also said other places she had worked were not fully set up because there
was some prep work to receive secure bids and to make sure no one could see them until the bid
opening. Mayor Clifford said he does not know if it is something that was for the City, but it
might help the City get more bids. Mayor Clifford reiterated he was not saying the City should
or should not do this, but asked Ms. Easton to look into it and get back to the Council. Council
Member Knox questioned the wide discrepancy amount in the bids. Ms. Easton said she thought
there was a local advantage. Council Member Portugal wanted to know if B. Bray's safety and
quality record was acceptable. Ms. Easton said safety was not a part of the bid form. Mayor
Clifford confirmed with Ms. Easton there had been a past issue ,with B. Bray on West Houston
when concrete had to be jack hammered up, because it was not up to code. Council Member
Drake wanted to know if someone from the City would be overseeing this project to make sure
this issue does not happen again. Ms. Easton said yes, that they would have a construction
inspector assigned to it. Mayor Clifford said it needs to be done according to code, and all
required inspections done.
A Motion to approve the contract with B. Bray Construction was made by Mayor
Clifford and seconded by Council Member Lancaster. Motion carried, 7 ayes — O'nays.
12. Discuss and act on ORDINANCE' `.
COUNCIL OF THE CITY OF PAR
A SOLID WASTE
2017-034: AN ORDINANCE OF THE CITY
CEXAS, AUTHORIZING THE ISSUANCE OF
MIT TO COUNTY WASTE COLLECTIONS,
LLC, D/B/A TRASHY BUSINESS FOR TH,E°''URPOSE OF ENGAGING IN THE
BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE FROM
COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE
CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE
FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
Mr. Godwin said County Waste Collections and Sanitation Solutions were the two
commercial solid waste haulers and currently held permits from Paris. He also said these were
annual permits. Mayor Clifford inquired if they could vote on items 12 and 13 together and Mr.
Godwin answered in the affirmative.
A Motion to approve =items 12 and 13 was made by Mayor Clifford and seconded by
Council Member Drake. Motion carried, 7 ayes — 0 nays.
13. Discuss and act on ORDINANCE NO. 2017-035: AN ORDINANCE OF THE CITY OF
PARIS, TEXAS, AUTHORIZING A SOLID WASTE COLLECTION PERMIT TO
SANITATION SOLUTIONS, INC. FOR THE PURPOSE OF ENGAGING IN THE
BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE FROM
COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE
CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE
FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND
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September 11, 2017
Page 5
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
14. Discuss and act on ORDINANCE NO. 2017-036: AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING SEC. 26-1,
"COMPOSITION OF DEPARTMENT," OF CHAPTER 26, "POLICE," OF THE CODE
OF ORDINANCES OF THE CITY OF PARIS, TEXAS BY REDUCING THE
NUMBER OF OFFICERS EMPLOYED BY THE PARIS POLICE DEPARTMENT BY
THREE, BY REDUCING THE NUMBER OF LIEUTENANT POSITIONS FROM
EIGHT TO SEVEN, AND BY INCREASING THE NUMBER OF SERGEANTS
FROM FOUR TO FIVE; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A
SEVERABILITY CLAUSE, A SAVINGS LAUSE; AND DECLARING AN
EFFECTIVE DATE.
Chief Bob Hundley explained the reason for this needed change was NLISD formed a
police department, and the Paris Police Department furnished three officers by contract to
NLISD who were no longer needed. He said the total officer positions for the police department
would reduce from forty-three to forty and a lieutenant position would be converted to a sergeant
position upon a retirement effective' 004ber 31.
A Motion to approve this item was made by Mayor Clifford and seconded by Council
Member Trenado. Motion carried, 7 ayes— 0 nays.
15. Discuss and act on the fiscal year 2017-18 Annual Program of Work and Budgets for
Love Civic Center and the 'visitors & Convention Council.
A Motion to remove this item from the table was made by Mayor Clifford and seconded
by Council Members Knox and Drake. Motibn carried, 7 ayes — 0 nays.
Chamber Executive Director Ken Higdon said he had provided to them a line item budget
and asked if they had any questions. Council Member Knox said it looked great and that is
exactly what she asked for. She also said she was glad to see the Plan of Works.
A Motion to approve the budgets was made by Council Member Knox and seconded by
Mayor Clifford. Motion carried, 7 ayes — 0 nays.
16. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
Council Member Drake referenced the Main Street "From Farm to Table" Event
scheduled for Saturday.
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September 11, 2017
Page 6
17. Adjournment.
There being no further business, a Motion to adjourn was made by Mayor Clifford and
was seconded by Council Member Knox. Motion carried, 7 ayes — 0 nays. The meeting was
adjourned at 6:06 p.m.
STEVEN J. CLIFFORD, M.D., MAYOR
JANICE ELLIS, CITY CLERK
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
September 18, 2017
The City Council of the City of Paris met for a special session at 5:30 p.m. on Monday,
September 18, 2017, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor:
Council Members:
City Staff:
Absent: Council Member:
I . Call meeting to order.
Steven Clifford
Aaron Jenkins; Billy Trenado; Linda Knox;
Cleonne Drake; and Paula Portugal
John Godwin, City Manager; Stephanie Harris, City
Attorney; Janice Ellis, City Clerk; Gene Anderson,
Finance Director; Lam Wright, Fire Chief, and
Bobndley, Police Chief
Billie Lancaster
Mayor Clifford called the meeting to order at 5:30 p.m. ,
2. Discuss and act on ORDINANCE NO. 2017-037: AN ORDINANCE OF THE CITY
COUNCIL OF, TI4E CITY OF PARIS, TEXAS, AUTHORIZING AND DIRECTING
THE DIRECTOR OF FINANCE TO TRANSFER UNENCUMBERED FUNDS FROM
VARIOUS DEPARTMENTS TO OTHER DEPARTMENTS WHICH ARE EXPECTED
TO OVER -EXPEND. THEIR ,ORIGINAL BUDGET APPROPRIATIONS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING
A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
Finance Director Gene Anderson explained this was an annual year end housekeeping
ordinance increasing certain departmental budgets to cover anticipated expenditures. He further
explained these increases were offset by decreasing other departmental budgets which had an
appropriation surplus. Mr. Anderson said the total budget was not being increased.
A Motion to approve this item was made by Mayor Clifford and seconded by Council
Members Trenado and Portugal. Motion carried, 6 ayes — 0 nays.
3. Discuss and act on ORDINANCE NO. 2017-038: AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING A BUDGET FOR THE
ENSUING FISCAL PERIOD BEGINNING OCTOBER 1, 2017, AND ENDING
SEPTEMBER 30, 2018, IN ACCORDANCE WITH THE CHARTER OF THE CITY
OF PARIS; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING
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September 18, 2017
Page 2
A REPEALER CLAUSE; A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
Mr. Anderson said the budget had been discussed over the last several months, the two
required public hearings were conducted and this was the ordinance adopting the budget.
A Motion to approve this item was made by Mayor Clifford and seconded by Council
Member Drake. Motion carried, 6 ayes — 0 nays.
4. Discuss and ratify the property tax increase reflected in the budget as required by Local
Government Code Section 102.007(c)
Mr. Anderson said State Law required the City Council to take a separate vote to ratify
the property tax increase reflected in the 2017-18 I3?1get.
A Motion to ratify the property tax irittease was made by Mayer Clifford and seconded
by Council Member Trenado. Motion carried, 6ayes — 0 nays.
5. Discuss and act on ORDINANCE NO. 2017-039. -N ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, FIXING THE TAX RATE AND THE
TAX LEVY AND LEVYING AD VALOREM TAXES FOR THE CITY OF PARIS
FOR THE CALENDAR YEAR 2017 UPON ALL TAXABLE PROPERTY WITHIN
THE CITY OF PARIS IN CONFORMITY WITH THE CHARTER PROVISIONS AND
ORDINANCES OF THE CITY; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT HEREWITH; PROVIDING A SAVINGS CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
Mr. Anderson explained that each year the City Council must adopt a property tax rate
sufficient to fund the city budget as adopted by the Council.
A Motion to approve this item was made by Mayor Clifford and seconded by Council
Member Knox. Motion carried, 6 ayes — 0 nays.
6. Adjournment.
There being no further business, Mayor Clifford adjourned the meeting at 5:34 p.m.
STEVEN J. CLIFFORD, M.D., MAYOR
JANICE ELLIS, CITY CLERK