2000-129-RES APPROVING AND AUTHORIZING AN OWNER
RESOLUTION NO. 2000-129
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING AN OWNER
OCCUPIED ASSISTANCE CONTRACT BETWEEN THE CITY OF PARIS
AND THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY
AFFAIRS AS PART OF THE TEXAS HOME INVESTMENT
PARTNERSHIP PROGRAM FOR GRANT FUNDS UNDER THE OWNER
OCCUPIED ASSISTANCE PROGRAM; AUTHORIZING THE MAYOR TO
EXECUTE THE AFORESAID AGREEMENT AND ALL OTHER
DOCUMENTS NECESSARY TO THE FORMAL APPROVAL OF SAID
GRANT; PROVIDING FOR MATCHING FUNDS AND MATCHING IN
KIND SERVICES; PROVIDING FOR INTERIM FUNDING; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 24th day of
February, 2000, in Resolution No. 2000-017, authorize an application to be made to the Texas
Department of Housing and Community Affairs for the Owner Occupied Assistance Fund Grant
under the Texas Horne Investment Partnership Program; and,
WHEREAS, the Texas Department of Housing and Community Affairs has issued its
Owner Occupied Housing Assistance Contract in connection with an Owner Occupied Assistance
Award entitled "Texas Department of Housing and Community Affairs Home Program Owner
Occupied Assistance Contract No. 530395" for the period beginning August 1,2000, and ending
October 31, 2001, in the total amount of $390,000.00; and,
WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City
of Paris accept said Agreement in connection with an Owner Occupied Assistance Program Award
for funds to carry out the reduction of loan fees and down payments for first time home buyers
in the City of Paris; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1.
things approved.
That the findings set out in the preamble to this resolution are hereby in all
Section 2. That the Owner Occupied Assistance Fund Grant in the total amount of
$390,000.00 be, and the same is hereby, accepted to carry out the rehabilitation of owner-
occupied substandard single family housing units within the city limits of the City of Paris.
Section 3. That the Mayor of the City of Paris, be, and he is hereby, authorized and
directed to execute, on behalf of the City of Paris, the "Texas Department of Housing and
Community Affairs Home Program Owner Occupied Assistance Contract No. 530395" under the
terms and conditions and in the form shown in Exhibit A, attached hereto, as well as any and all
other documents incident to implementation of the program.
Section 4. That by approval of this agreement, the City of Paris does hereby commit
to provide $47,000.00 in matching funds drawn from the General Fund of the City of Paris as the
City's contribution to the construction cost of the program.
Section 5. That by virtue of approval of this agreement, the City of Paris does hereby
further commit to waive all permit fees to which the City would otherwise be entitled to collect
for the rehabilitation or reconstruction of a minimum of fifteen (15) units of substandard owner
occupied housing, the amount of such fees to be $90.70 per house, for a total cost savings and in
kind contribution by the City of $1 ,360.00, which combined with the cash contribution referenced
in Section 4 above constitutes a total local match of $48,360.00.
Section 6. That in order to streamline construction production, the City does further
commit to provide interim funding for construction of up to four units at a time, such funding to
be in the amount of $100,000.00.
Section 7.
That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 7th day of September, 2000.
?%/L/~~~
Michael 1. Pfiester, ay
ATTEST:
Mattie Cunningham, City Clerk
ATTEST:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
HOME PROGRAM
CONTRACT # 530395
OWNER OCCUPIED ASSISTANCE
WITH
CITY OF PARIS
This AGREEMENT IN CONNECTION WITH A OWNER OCCUPIED ASSISTANCE PROGRAM
AWARD ("Contract"), is made and entered into by and between the TEXAS DEPARTMENT OF HOUSING
AND COMMUNITY AFFAIRS, a public and official department of the State of Texas, ("Department"), and the
CITY OF PARIS ("Administrator"), herein collectively referred to as "Parties". For and in consideration of the
promises herein made, and the mutual benefits derived and to be derived, the Parties hereto agree and by
execution hereof are bound to the mutual obligations and to the performance and accomplishment of the tasks
which are the substance of this Contract.
ARTICLE 1
Contract Period
This Contract shall be effective and commence on AUGUST 1, 2000, and shall terminate on OCTOBER 31,
2001, unless otherwise specifically provided herein ("Contract Period").
ARTICLE 2
Administrator Performance
Administrator agrees to administer a Owner Occupied Assistance Award in accordance with the .HOME
Investment Partnerships Act of 1990, 42 V.S.C. 12721 - 12839 (the "Act"); implementing regulations, 24 C.F.R.
part 92; Tex. Gov't Code Ann. S 2306 (Vernon 1988), the HOME Investment Partnerships Program Rules, 10
T AC S 53.50 et seq. (the "HOME Rules"), the HOME Program Guidelines and the Application Package.
Administrator agrees to perform all activities in accordance with the terms of the Performance Statement
submitted to Department by Administrator attached hereto as Exhibit A; the Budget attached hereto as Exhibit B;
the Applicable Laws and Regulations attached hereto as Exhibit C; the Certifications attached hereto as Exhibit
D; Performance Timetable attached hereto as Exhibit E; all said Exhibits incorporated herein for all relevant
purposes; the assurances, certifications, and all other statements made by Administrator in its application for the
project funded under this Contract; and with all other terms, provisions, and requirements herein set forth.
ARTICLE 3
Deoartment Obligations
3.1. Department agrees to be liable for actual and reasonable costs incurred by Administrator, during the
Contract Period, for performances rendered under this Contract by Administrator, subject to the
limitations set forth in this Article.
A. It is expressly understood and agreed by the Parties hereto that Department's obligations under
this Article 3 are contingent upon the full and satisfactory performance by Administrator of the
activities herein described and the actual receipt by Department of adequate federal funds to
meet Department's liabilities under this Contract. If adequate funds are not available to make
payments under this Contract, Department shall notify Administrator in writing within a
reasonable time after such fact is determined. In that event, this Contract shall terminate and
neither Party shall have any further rights or obligations hereunder.
EXHIBIT A
B. Department shall not be liable to Administrator for any costs incurred by Administrator, which
have been paid to Administrator or aFe subject to payment to Administrator, or have been
reimbursed to Administrator or are subject to reimbursement to Administrator, by any source
other than Department.
C. Department shall not be liable to Administrator for any costs incurred by Administrator which
are not allowable costs, as set forth in 24 C.F.R. part 92 and Article 5 of this Contract. Funds
provided under this Contract may not be used for payment of prohibited activities as those
activities are defined.
D. Department shall not be liable to Administrator for any costs incurred by Administrator or for
any performances rendered by Administrator which are not strictly in accordance with the terms
of this Contract, including the terms of Exhibit A, Exhibit B, Exhibit C, Exhibit D, and Exhibit E
of this Contract.
E. Department shall not be liable for costs incurred or performances rendered by Administrator
before the effective date of this Contract or after termination of this Contract.
3.2.
Notwithstanding any other provision of this Contract to the contrary, the total of all payments and other
obligations incurred by Department under this Contract shall not exceed the sum of THREE
HUNDRED AND NINETY THOUSAND and No/IOO Dollars ($390,000.00).
.'
ARTICLE 4
Disbursement Of Funds
4.1. Department shall reimburse Administrator for eligible costs incurred under this Contract in accordance
with the requirements of24 C.F.R. part 92. Administrator agrees to attend an implementation workshop
after the execution of this Contract and prior to the disbursement of any funds under this Contract.
Administrator may not request disbursement of funds under this Contract until the funds are needed for
actual payment of eligible costs. The amount of each request must be limited to the amount needed to
pay expenditures actually incurred to date.
4.2. It is expressly understood and agreed by the Parties hereto that payments under this Contract are
contingent upon Administrator's full and satisfactory performance of its obligations under this Contract.
Department reserves the right to recapture funds provided under this Contract in the event Department
determines that Administrator will be unable to expend all funds awarded within the Contract Period.
Administrator acknowledges that in the event Administrator is unable to perform in accordance with the
Performance Statement or Performance Timetable, Administrator shall terminate this Contract and
surrender Administrator's rights to any remaining funds.
4.3. It is expressly understood and agreed by the Parties hereto that any right or remedy provided for in this
Article 4, or in any other provision of this Contract, shall not preclude the exercise of any other right or
remedy under this Contract or under any provision of law. Nor shall any action taken in the exercise of
any right or remedy be deemed a waiver of any other right or remedy. Failure to exercise any right or
remedy hereunder shall not constitute a waiver of the right to exercise that or any other right or remedy
at any time.
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ARTICLE 5
Uniform Administrative Requirements. Cost Princioles and Program Income
5.1. If Administrator is a governmental entity then Administrator shall comply with the requirements of 24
C.F.R. part 85, the OMS Circulars therein referenced, and 24 C.F.R. part 92 as applicable.
Administrator shall maintain records of the receipt, accrual, and disposition of all program income in the
same manner as required for all other funds under this Contract. Administrator shall provide reports of
program income as requested by Department during the Contract Period and at the term ination of this
Contract.
5.2. If Administrator is a non-profit organization, Administrator shall comply with requirements of 24 C.F.R.
part 84, the OMB Circulars therein referenced, and 24 C.F.R. part 92 as applicable.
ARTICLE 6
Retention And Accessibilitv Of Records
6.1. Administrator must establish and maintain sufficient records, as determined by Department, including
but not limited to those listed under 24 C.F.R. part 92.
6.2. Administrator agrees that the Department, the Comptroller of the United States, or any of their duly
authorized representatives, shall have the right to access and to examine all books, accounts, records,
reports, files, and other papers or property belonging to or in use by Administrator pertaining to this
Contract. Administrator agrees to maintain such records at the following address: 135 Southeast 1st
Street, Paris, Texas 75460.
6.3. All records pertinent to this Contract shall be retained by Administrator for a period of five years
following the date of HUD's close-out of the Department's program funding year, with the following
exceptions:
A. If any litigation, claim, negotiation, audit, monitoring, inspection or other action has started
before the expiration of the required record retention period records must be retained until
completion of the action and resolution of all issues which arise frol11 it, or until the end of the
required period, whichever is later.
B. Records covering displacement and acquisitions must be retained for five years after the date by
which all persons displaced from the property and all persons whose property is acquired for the
project have received the final payment to which they are entitled in accordance with 24 C.F.R.
part 92.
C. For rental housing projects, records may be retained for five years after the project completion
date; except that records of individual tenant income verifications, project rents and project
inspections must be retained for the most recent five year period, until five years after the
affordability period terminates.
D. For homeownership housing projects, records may be retained for five years after the project
completion date, except for documents imposing recapture/resale restrictions which must be
retained for five years after the affordability period terminates.
E. For tenant based rental assistance projects, records must be retained five years after the period of
rental assistance terminates.
6.4. Administrator shall include the substance of this Article 6 in all of its subcontracts.
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6.5. Administrator acknowledges that Department is subject to the Texas Open Records Act and must provide
citizens, public agencies, and other interested parties with;reas~mable access to all records pertaining to
this transaction. Administrator agrees to cooperate with Department, as applicable, in this regard.
ARTICLE 7
Reporting Requirements
7.1. Administrator shall submit to Department such reports on the operation and performance of this Contract
as may be required by Department, including but not limited to the reports specified in this Article 7.
Administrator shall provide Department with all reports necessary for Department's compliance with 24
C.F.R. part 92.
7.2. In addition to the limitations on liability otherwise specified in this Contract, it is expressly understood
and agreed by the Parties hereto that if Administrator fails to submit to Department in a timely and
satisfactory manner any report required by this Contract, Department may, at its sole option and in its
sole discretion, withhold any or all payments otherwise due or requested by Administrator hereunder. If
Department withholds such payments, it shall notify Administrator in writing of its decision, the reasons
for this action and the time period in which Administrator must bring itself into compliance. Payments
withheld pursuant to this paragraph may be held by Department until such time as the Administrator is in
compliance with the requirements for which funds are being withheld. If Administrator fails to perform
as required within the stated cure period, Department may terminate this Contract and Administrator
hereby agrees and acknowledges that upon termination, Administrator's rights to any funds shall be
terminated.
ARTICLE 8
Monitoring
The Department reserves the right, from time to time, to carry out field inspections to ensure compliance with the
requirements of this Contract. Administrator shall attend an implementation workshop, as scheduled by the
Department. After each monitoring visit, Department shall provide Administrator with a written report of the
monitor's findings. If the monitoring reports note deficiencies in Administrator's performance under the terms of
this Contract, the monitoring report shall include requirements for the timely correction of such deficiencies by
Administrator. Failure by Administrator to take the action specified in the monitoring report may be cause for
suspension, termination or repayment of this Contract, as provided in Articles 16, 17 and Article 18 of this
Contract.
ARTICLE 9
Independent Contractor
It is expressly understood and agreed by the Parties hereto that Department is contracting with Administrator as
an Independent Contractor, and that Administrator, as such, agrees to hold Department harmless and to
indemnify Department from and against any and all claims, demands, and causes of action of every kind and
character which may be asserted by any third party occurring or in any way incident to, arising out of, or in
connection with the services to be performed by Administrator under this Contract.
ARTICLE 10
Subcontracts
10.1. Administrator shall only subcontract for performance of activities described in this Contract after
Administrator has submitted a Subcontractor Eligibility form, as specified by Department, for each such
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proposed subcontract, and Administrator has obtained Department's prior written approval, based on the
information submitted, of Administrator's intent to enter into such proposed subcontract. Administrator,
in subcontracting for any activities described in this Contract, expressly understands that in entering into
such subcontracts, Department is in no way liable to Administrator's subcontractor(s).
10.2. In no event shallany provision of this Article 10, specifically the requirement that Administrator obtain
Department's prior written approval of a subcontractor's eligibility, be construed as relieving
Administrator of the responsibility for ensuring that the performances rendered under all subcontracts are
rendered so as to comply with all of the terms of this Contract, as if such performances rendered were
rendered by Administrator. Department's approval under this Article 10 does not constitute adoption,
ratification, or acceptance of Administrator's or subcontractor's performance hereunder. Department
maintains the right to insist upon Administrator's full compliance with the terms of this Contract, and by
the act of approval under this Article, Department does not waive any right of action which may exist or
which may subsequently accrue to Department under this Contract.
10.3 Administrator shall comply with all applicable federal, state, and local laws, regulations, and ordinances
for making procurements under this Contract. Administrator shall ensure compliance with applicable
provisions under 24 C.F.R. parts 84 or 85, and OMB Circulars referenced therein, in the procurement of
property and services.
ARTICLE 11
Conflict Of Interest
No person who is: (I) an employee, agent, consultant, oflicer or elected or appointed official of the State of
Texas, or of any applicant that receives funds, and who exercises or has exercised any functions or
responsibilities with respect to activities assisted with funds provided under this Contract; or (2) in a position to
participate in a decision making process, or gain inside information with regard to such activities. may obtain a
personal or financial interest or benefit from a HOME assisted activity, or have an interest in any contract,
subcontract, or agreement (or the proceeds thereof) with respect to a HOME assisted activity either for
themselves or those with whom they have family or business ties, during their tenure or for one year thereafter;
or (3) in dispute with the Department regarding program compliance or administration of program funds under
federal or state programs, may be employed in any capacity by the Administrator or any subcontractor hired by
Administrator during the Contract term. Even the appearance of impropriety determined by the Department in its
sole discretion, related to any Department program must be avoided.
ARTICLE 12
Nondiscrimination And Sectarian Activitv
12.1
Administrator shall ensure that no person shall, on the grounds of race, color, religion, sex,
handicap, familial status, or national origin, be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under, any program or activity fun,led in whole or
in part with funds provided under this Contract. In addition, funds provided under this Contract
must be made available in accordance with the requirements of Section 3 of the Housing and
Urban Development Act of 1968 at 12 U.S.C. 170 lu that:
A.
to the greatest extent feasible, opportunities for training and employment arising in connectio.n
with the planning and carrying out of any project assisted with HOME funds provided under this
Contract be given to low-income persons residing within the general local government area or
metropolitan area or non-metropolitan county in which the project is located; and
B.
to the greatest extent feasible, contracts for work to be performed in connection with any such
project be awarded to business concerns, including, but not limited to individuals or firms doing
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business in the field of planning, consulting, design, architecture, building construction,
rehabilitation, maintenance, or repair, which are locate.d in or owned in substantial part by
persons residing in the same metropolitan area or non-metropolitan county as the project.
12.2. Funds provided under this Contract may not be provided to primarily religious organizations, such as
churches, for any activity including secular activities. In addition, funds provided under this Contract
may not be used by primarily religious organizations, or to assist primarily religious organizations, in
acquiring housing. The completed housing project must be used exclusively by the owner entity for
secular purposes and must be available to all persons regardless of religion. There must be no religious
or membership criteria for tenants of the property as specified in 24 C.F.R. part 92.
ARTICLE 13
Legal Authoritv
13.\ Administrator assures and guarantees Department that Administrator possesses the legal authority to
enter into this Contract, to receive funds authorized by this Contract, and to perform the services
Administrator has obligated itself to perform under this Contract.
13.2 The person(s) signing and executing this Contract on behalf of Administrator, does hereby warrant and
guarantee that he is duly authorized by Administrator to execute this Contract on behalf of Administrator
and to validly and legally bind Administrator to all the terms, performances, and provisions of this
Contract.
13.3. Administrator shall not employ, award contracts to, or fund any person that has been debarred,
suspended, proposed for debarment, or placed on ineligibility status by U. S. Department of Housing and
Urban Development. In addition, Department shall have the right to suspend or terminate this Contract if
Administrator is debarred, suspended, proposed for debarment, or is otherwise ineligible from
participating in the HOME Program. Administrator acknowledges and agrees that this Section 13.3
specifically includes, but is not limited to, consultants hired by Administrator to assist Administrator in
any aspect relative to the activities of this Contract.
ARTICLE 14
Litigation And Claims
Administrator shall give Department immediate notice, in writing, of the occurrence of any of the following
events:
I) any action, including any proceeding before an administrative agency, filed against Administrator in
connection with this Contract; and
2) any claim against Administrator, the cost and expense of which Administrator may be entitled to be
reimbursed by Department.
Except as otherwise directed by Department, Administrator shall furnish immediately to Department copies of all
pertinent papers received by Administrator with respect to such action or claim.
ARTICLE 15
Changes And Amendments
15.1. Except as specifically provided otherwise in this Contract, any changes, additions, or deletions to the
terms of this Contract shall be in writing and executed by both Parties to this Contract. An executed
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facsimile copy will be sufficient to evidence the Parties agreement to any amendment, revision or change
to this Contract.
15.2 It is understood and agreed by the Parties hereto that performance of all activities under this Contract
must be rendered in accordance with the Act, the regulations promulgated under the Act, the assurances
and certifications made to Department by Administrator, and the assurances and certifications made to
the United States Department of Housing and Urban Development by the State of Texas with regard to
the operation of the HOME Program. Based on these considerations, and in order to ensure the legal and
effective performance of this Contract by both Parties, the Parties herein agree that the activities under
this Contract are amended by the provisions of the HOME Program Guidelines and Application
("Manual") and any amendments thereto, and may be further amended in the following manner:
A. Department may, from time to time during the Contract Period, issue policy directives which
serve to establish, interpret, or clarify the performance requirements under this Contract. Such
policy directives shall:
1. be promulgated by the Manager of the HOME program in the form of HOME issuances;
2. have the effect of qualifying the terms of this Contract; and
3. be binding upon Administrator as if written herein.
B. Provided, however, that said policy directives and any amendments to said Manual shall not alter
the terms of this Contract so as to release Department of any obligation specified in Article 3 of
this Contract to reimburse costs incurred by Administrator prior to the effective date of said
amendment or policy directive.
15.3 Any changes, additions, or deletions to the terms of this Contract which are required by changes in
federal or state law, or regulations, are automatically incorporated into this Contract without the
requirement of a written amendment hereto, and shall become effective on the date designated by such
law or regulation.
ARTICLE 16
Suspension
In the event Administrator fails to comply with any term of this Contract, Department may, upon written
notification to Administrator, suspend this Contract in whole or in part, withhold further payments to
Administrator, and prohibit Administrator from incurring additional obligations for funds under this Contract.
Administrator acknowledges that it does not have a right to suspension as a pre-requisite to termination.
ARTICLE 17
Termination
The Department may terminate this Contract in whole or in part, in accordance with 24 C.F.R. part 85 and this
Article 17. In the event Administrator fails to materially comply, in Department's sole discretion and judgment,
with any term of this Contract, or any term stated in a federal statute or regulation, or with any assurance given to
Department by Administrator, or with any term in a state plan, or with Administrator's application, the notice of
award, Administrator's Performance Timetable or elsewhere, Department may take any of the following actions:
A. temporarily withhold cash payments pending correction of the deficiency by the Administrator;
B. disallow all or part of the cost of the activity or action not in compliance;
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C. suspend this Contract upon written notification to Administrator of the deficiency and the period
within which Administrator must comply; . .
D. accept Administrator's failure to comply or correct any deficiency within the time period set
forth in any written notice of suspension as evidence of Administrator's inability to perform
under the terms of this Contract, Administrator's intent to terminate this Contract and
Administrator's agreement to surrender all rights to remaining funds;
E. withhold further HOME awards from Administrator;
F. take more severe enforcement action against Administrator by taking any other remedies that
may be legally available to Department, as determined by Department, to assure compliance with
the terms of this Contract.
ARTICLE 18
Audit
18.1. Unless otherwise directed by Department, Administrator shall arrange for the performance of an annual
financial and compliance audit of funds received and performances rendered under this Contract, subject
to the following conditions and limitations:
A. Administrator shall have an audit conducted in accordance with 24 C.F.R. part 92, 24 C.F.R.
parts 44 and 45, and all OMB circulars referenced therein, and 31 U.S.C. 7501 for any of its
fiscal years included within the Contract Period specified in Article I of this Contract in which
Administrator receives more than $300,000 in federal financial assistance provided by a federal
agency in the form of grants, contracts, loans, loan guarantees. property, cooperative agreements,
interest subsidies, insurance or direct appropriations, but does not include direct federal cash
assistance to individuals. The term federal financial assistance includes awards of financial
assistance received directly from federal agencies, or indirectly through other units of State and
local government.
B. At the option of Administrator, each audit required by this section may cover either
Administrator's entire operations or each department, agency, or establishment of Administrator
which received, expended, or otherwise administered federal funds.
C. Notwithstanding anything to the contrary in Article 3, Sections 3.1 D and 3.1 E, Administrator
may utilize funds budgeted under this Contract to pay for that portion of the cost of such audit
services properly allocable to the activities funded by Department under this Contract. Provided,
however, Department shall not make payment for the cost of such audit services until
Department has received the audit report from Administrator.
D. Unless otherwise specifically authorized by Department in writing, Administrator shall submit
the report of such audit to Department within thirty (30) days after completion of the audit, but
no later than one (1) year after the end of each fiscal period included within the period of this
Contract. Audits performed under Subsection A of this Article 18 are subject to review and to
direction on resolution of findings by Department or its authorized representative.
E. As part of its audit, Administrator shall verify expenditures according to the Budget, if any,
attached as Exhibit B.
18.2 Notwithstanding anything in Article 18.1 to the contrary, Department reserves the right to conduct an
annual financial and compliance audit of funds received and performances rendered under this Contract.
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Administrator agrees to permit Department, or its authorized representative. to audit Administrator's
records and to obtain any documents, materials, or infonnation necessary to facilitate such audit.
18.3. Administrator understands and agrees that it shall be liable to Department for any costs disallowed
pursuant to financial and compliance audit(s) of funds received under this Contract. Administrator
further understands and agrees that reimbursement to Department of such disallowed costs shall be paid
by Administrator from funds which were not provided or otherwise made available to Administrator
under this Contract.
18.4 Administrator shall take all necessary actions to facilitate the performance of such audit or audits
conducted pursuant to this Article 18 as Department may require of Administrator.
18.5. All approved HOME audit reports shall be made available for public inspection within 30 days after
completion of the audit.
ARTICLE 19
Environmental Clearance Requirements
The Environmental effects of each activity carried out with HOME funds must be assessed in accordance with
the provisions of the HOME Implementation Manual, National Environmental Policy Act of 1969 and the related
authorities listed in HUD's implementing regulations at 24 C.F.R. parts 50 and 58. Such assessment shall be
performed by Administrator with the assistance of Department. The assessment must be satisfactory to
Department at its sole discretion.
ARTICLE 20
Labor Standards
All laborers and mechanics (except laborers and mechanics employed by Administrator while acting as the
principal Administrator on the project) employed in the rehabilitation of a project assisted under this Contract,
that contains 12 or more HOME assisted units, shall be paid wages at rates not less than those prevailing on
similar rehabilitation projects in the locality, if such a rate category exists, or the appropriate rate as determined
by the Secretary of Labor in accordance with the Davis-Bacon Act, 40 V.S.C. 276a-276a-5. Contracts involving
their employment shall be subject to the provisions, as applicable, of the Contract Work Hours and Safety
Standards Act, 40 V.S.C. 328-334. Construction contractors and subcontractors must comply with regulations
issued under these Acts and with other federal laws and regulations pertaining to labor standards and HVD
Handbook Federal Labor Standards Compliance in Housing and Communitv Development Programs, as
applicable.
ARTICLE 21
Special Conditions
21.1. Department shall not release any funds for any costs incurred by Administrator under this Contract until
Department has received certification from Administrator that its fiscal control and fund accounting
procedures are adequate to assure the proper disbursal of, and accounting for, funds provided under this
Contract. Department shall specify the content and form of such certification.
21.2 Funds provided under this Contract must meet the affordability requirement of 24 C.F.R. part 92 as
applicable, and the HOME Rules. Administrator agrees to repay all HOME funds governed by this
Contract in the event that the project fails to comply, or ceases to comply, with the affordability
requirements under this Contract. If Administrator lends HOME funds to anyone, that loan agreement,
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note, and mortgage must require that the affordability requirements continue to be met throughout the
term of the loan and that the affordability requirements shall be binding upon the heirs, successors,
assigns, and transferees of the Administrator.
21.3 Administrator agrees that all repayments, including all interest and any other return on the investment of
HOME funds will be made to Department. Department reserves the right to permit Administrator to
retain interest or return on the investment of HOME funds for additional eligible activities by the
Administrator.
21.4 Administrator shall ensure that all projects assisted with funds provided under this Contract shall meet
the requirements of24 C.F.R. part 92 for the duration of this Contract.
21.5 Administrator shall adopt and submit, for Department's approval, affirmative marketing procedures and
requirements. The affirmative marketing procedures and requirements shall include, but need not be
limited to, those specified in 24 C.F.R. part 92. Administrator must provide Department with an annual
assessment of the affirmative marketing program for the development. The assessment shall be prepared
in accordance with the HOME Implementation Manual.
21.6. Upon termination of this Contract, all funds remaining on hand on the date of termination, and all
accounts receivable attributable to the use of funds received under this Contract, shall revert to
Department. Administrator shall return these assets to Department within seven (7) business days after
the date of termination.
21.7 Department shall not release any funds for any costs incurred by Administrator under this Contract until
Department has received from Administrator an executed, legally enforceable agreement containing
remedies adequate to enforce the affordability requirements of 24 C.F.R. part 92, as applicable, with
Administrator. Administrator shall record said agreement in the real property records of the county
where the project is located and return the original document, duly certified as to recordation by the
appropriate county ofticial, to the Department. Receipt of such certified recorded original by the
Department is required prior to disbursement of any funds under this Contract.
21.8. Funds provided under this Contract may not be used in connection with acquisition or rehabilitation of a
development located in an area identified by the Federal Emergency Management Agency (FEMA) as
having special flood hazards, unless the locality in which the site is located is participating in the
National Flood Insurance Program or less than a year has passed since FEMA notification regarding such
hazards and flood insurance is obtained as a condition of approval of the commitment.
ARTICLE 22
Oral And Written Agreements
All oral and written agreements between the Parties to this Contract relating to the subject matter of this Contract
that were made prior to the execution of this Contract have been reduced to writing and are contained in this
Contract. The attachments enumerated and denominated below are a part of this Contract and constitute
promised performances under this Contract:
I. Exhibit A, Performance Statement
2. Exhibit B, Budget
3. Exhibit C, Applicable Laws and Regulations
4. Exhibit D, Certifications
5. Exhibit E, Performance Timetable
53039 SC ityofParis.doc
Page 10 of 16
ARTICLE 23
Venue
For purposes of litigation pursuant to this Contract, venue shall lie in Travis County, Texas.
ARTICLE 24
Compliance With Federal. State And Local Law
Administrator shall comply with all federal, state and local laws, statutes, ordinances, rules, regulations, orders
and decrees of any court or administrative body or tribunal related to the activities and performances of
Administrator under this Contract. Upon request by Department, Administrator shall furnish satisfactory proof
of its compliance therewith.
CITY OF PARIS
Date: September 7. 2000
By:
MicllaeL..J:. l!f:l.ester
Mayor
ATTEST:
Mattie Cunningham. City Clerk
TEXAS DEPARTMENT OF HOUSING AND
COMMUNITY AFFAIRS
Date:
By:
Daisy A. Stiner
Executive Director
This Contract was approved by the Board of Directors on JULY 5, 2000, and is not effective unless signed by the
Executive Director of the Texas Department of Housing and Community Affairs or by his/her authorized
designee.
530395Cityofl'aris.doc
Page 11 of 16
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
EXHIBIT A
PERFORMANCE STATEMENT
CITY OF PARIS
Administrator shall carry out the following activities identified in its 2000 HOME Program Application:
OWNER OCCUPIED HOUSING ASSISTANCE PROGRAM
Administrator shall implement an Owner Occupied Housing Assistance Program in accordance with 24 CFR Part
92. Administrator shall submit to the Department, Program Policies and Procedures for Departmental approval
prior to utilizing funds for this activity.
Administrator, at its sole discretion, shall use forgivable loans, repayable loans, and/or grants to assist a
minimum of FIFTEEN (15) homeowners.
All FIFTEEN (15) of the households assisted will have incomes not exceeding fifty (50%) of the Area Median
Income, as defined by HUD.
Each unit must, at a minimum, meet the Texas Minimum New and Rehabilitation Standards or the Colonias
Housing Standards if located in a Colonia Area(s) as determined by the Department.
MATCH
Administrator will provide match funds in the amount of FORTY-SEVEN THOUSAND and No/100 Dollars
($47,000.00) in the form of a cash contribution, ONE THOUSAND THREE HUNDRED AND SIXTY and
No/IOO Dollars ($1,360.00), in the form of waived permit fees, as specified in your HOME Application.
ADMINISTRATION
Administrator may expend reasonable administrative and planning costs incurred directly as it relates to this
Contract, pursuant to 24 C.F.R 207 and 92.505, in an amount of HOME funds that is not more than four percent
(4%) or FIFTEEN THOUSAND and no/100 Dollars ($15,000.00), in addition to the THREE HUNDRED
SEVENTY-FIVE THOUSAND and no/100 Dollars ($375,000.00) Project Award. Administrator may not
request disbursement of funds under this Contract until the funds are needed for actual payment of eligible costs.
The amount of each request must be limited to the amount needed to pay expenditures actually incurred to date.
Administrator further agrees (1) that all uniform administrative requirements ofOMB Circular A-87 and 24 CFR
85 will be complied with; (2) that records and reports must be maintained or submitted to assist the jurisdiction
in meeting its recordkeeping and reporting requirements; (3) not to request disbursement of funds until the funds
are needed for payment of eligible costs; and (4) each request must be limited to the amount needed pursuant to
24 eFR 92.504.
530395CityofParis.doc
Page 12 of 16
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
EXHIBIT B
BUDGET
CITY OF PARIS
DOES NOT APPLY TO THIS CONTRACT
530395 C ityofparis.doc
Page 13 of 16
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
EXHIBIT C
THE APPLICABLE LAWS AND REGULATIONS
CITY OF PARIS
Administrator shall comply with all federal, state, and local laws and regulations applicable to the activities and
performances rendered by Administrator under this Contract, including but not limited to the laws and the
regulations specified in Section I through IV of this Exhibit C.
I. CIVIL RIGHTS
In addition to The Fair Housing Act (42 U.S.C. 3601 et seq. and implementing regulations at 24 C.F.R. part
100), specific federal requirements are set forth in 24 C.F.R. part 5
II. LEAD-BASED PAINT
Lead-Based Paint Poisoning Prevention Act, 42 U.S.C. ~ 4821 et seq. and 24 C.F.R. part 35
III. ENVIRONMENTAL STANDARDS
The environmental effects of each activity carried out with HOME funds must be assessed in accordance
with the provisions of the National Environmental Policy Act of 1969 (42 U.S.C. ~ 4321 et. seq.) and the
related authorities listed in HUD's implementing regulations at 24 CFR parts 50 and 58.
IV. ACOUISITIONIRELOCA TION
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. ~ 4201 -
4655 and 49 C.F.R. part 24
530395CityofParis.doc
Page 14 of 16
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
EXHIBIT D
CERTIFICATION REGARDING LOBBYING FOR
CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
CITY OF PARIS
The undersigned certifies, to the best of its knowledge and belief, that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
an agency, a member of congress, an officer or employee of congress, or an employee of a
member of congress in connection with the awarding of any federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any cooperative agreement, or
modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will he paid to any person
for influencing or attempting to influence an officer or employee of any agency, a member of
congress, an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit standard form -LLL, "Disclosure Form to Report Lobbying", in
accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is material representation of fact on which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Signature Authority Kichae1 J. Pfiester, Mayor
Organization City of Paris
Date: September 7, 2000
530395 CityofParis.doc
Page 15 ofl6
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
EXHIBIT E
PERFORMANCE TIMETABLE
CITY OF PARIS
By execution of this Contract, Administrator agrees and represents to Department as follows:
Administrator will comply with timetable as specified in the Program Schedule (Section II) of your 2000 HOME
Owner Occupied Program application.
All eligible program work funded by this contract must be completed by OCTOBER 31, 2001. The Department
reserves the right to make payment up to sixty (60) days after the contract expiration date for work performed
within the contract period.
530395Cityofparis.doc
Page 160fl6
ATTACHMENT 3 - 1
TDHCA HOME PROGRAM
Identification of Contract Administrators
Forward to: HOME Program, P.O. Box 13941, Austin, TX 78711-3941 Fax: (512) 475-3287
Administrator Information'
HOME Contract Number:
Name:
Address:
Administrator's Fiscal Year Begins:
Tax 10 Number:
Ends:
HOME Program Management; identify the following:
Individual authorized to execute a contract on behalf of the Administrator:.i~i\~~~~~1
Name: Title:
Phone:
Email:
Fax:
Signature:
Individual responsible for day-to~ay program management and reporting::~,~~~~~;:;-t~
Name: Title:
Phone:
Email:
Fax:
Signature:
Individuals responsible for HOME On-line Authorization (The same persorr{<i~I~}?~
approve both set-ups and draws) .... . ":i~:~;~"'i;~fl
Authorized to enter data and approve set-ups
Name: Title:
Phone:
Email:
Fax:
Signature:
Authorized to approve draws:
Name:
Phone:
Email:
Title:
Fax:
Signature:
Consultant: Consultants may enter draws into HOMEOnline,but may not approve eitherseiup~~~~@]i~
Name: Title:
Phone:
Email:
Fax:
Signature:
HOME Contract #530395
City Of Paris
(OCC)
Revised 07/27/00
Please return ORIGINAL FORMS 10:
Hilaria Rivera, HOME Contract Coordinator
TDHCA
P. O. Box 13941
Austin, Texas 78711-3941
I-lOMEI#5JOJ9S
--- ,~ .
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332-11
fClrComptroller's U:Mcnty... - _ .,. .
I I"": .
DIRECT DEPOSIT AUTHORIZAi .IN
INSTRUCTIONS
. Use only BLU E or BLACK ink.
. Alterations must be initialed.
. Financial Institution must complete Section 4,
TRANSACTION TYPE
. Section 7 must be completed by the paying state agency.
. Check all appropriate box(es).
For further Instructions, see the back of this form.
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o New setup
o Cancellation
o Interagency transfer
o Exemption
(Sections 2. 3 & 4)
(Sections 2 & 3)
(Sections 2 & 3)
(Sections 2 & 5)
o Change financial institution
o Change account number
o Change account type
(Sections 2. 3 & 4)
(Sections 2. 3 & 4)
(Sections 2, 3 & 4)
PAYEE IDENTIFICATION
I. SClc.alSeCUfllYI"IUmberClr 0 0 2. Mail code (11 nor known, will ~
N Feceral EmclClye(s IdenuhcallOn (FEll I I I I I I I I comp/ered by Payitlg Srate AgtNlcy) I I I I
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0 3 Name 4. Business pl'\ClI"Ie number
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Ul ~ Sueet aoaress
AUTHORIZATION FOR SETUP, CHANGES OR CANCELLATION
9. Pursuant to Section 403.016, Texas Government Code. I authorize the Comptroller of PubllcAccounts to deposit by electronic transfer payments
owed to me by the State of Texas and, if necessary, debit entries and adjustments tor any amounts deposited electronically in error. The Comptroller
'" shall deposit the payments in the financial institution and account designated below. I recognize that if I fail to provide complete and accurate informa.
z tion on this authorization form, the processing of the form may be delayed or that my payments may be erroneously transferred electronically.
0 .'
e:
() I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and the Comptroller's rules about
"'
Ul electroniC transfers as they exist on the date of my signature on this form or as subsequently adopted. amended or repealed.
tJ AUlncr,zeo 5,~nalure III. Prlnteclname 1 12.0ate
FINANCIAL INSTITUTION (Must be completed by financial institution representative.)
'j ~.ame !14.Clty !15.S18le
.., .~ Rout,nglral"l$'! numoer ' 17. Customer accounl number (Dashes requltfla DYES) J jle. Type 01 account
2 - - ! I I 0 Checking o Savings
g I I , , I I LJ I I I I I I I I I I , I I I I I
.... 1 q ~p.ore5en!.1l,ve name (Please ,"'nil 20 r,lIe
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, 2 t P~o'e50!nTall..e sl9nalure /Oatlonall j rPhClnenUmOr 1 23.0at8
i
EXEMPTION:
I claim exemption and request payment by state warrant (check) because:
on 24.01 hold a position that is classified below group 8 in the position classification salary schedule.
z 25. 0 I am unable to establish a qualifying account at a financial institution.
0
e: 26. 0 I certify that payment by direct deposit would be impractical and/or more costly to me than payment by warrant.
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w 12e. Printed name 129.oale
'Il 27 Aut"'o:l"zeQ s'gnalure
CANCELLATION BY AGENCY
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I". d...
PAYING STATE AGENCY
~2 S'?naIUre
33. Pritlledname
...
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o 34 Agency name
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135.~enc:ynumoer I
38. Dale
WHITE - Comptroller
YELLOW. Agency
PINK. Payee
=:-rm :~.15a ,2-i:>o:~IP.;h o:i.;l5."!l'
iNSTRUCTIONS FOR
DIRECT DEPOSIT AUTHORIZATION
SECTION 1: Check the appropriate box(es)
o NEW SETUP - If payee IS not currently on direct deposit with the state.
a. Complete Sections 2. 3 & 4.
b. Financial institution representative must complete Section 4.
o CANCELLATION - If payee wishes 10 StOp direct depOSit with the state.
a. Payee completes Sections 2 & 3.
o INTERAGENCY TRANSFER - For Slate employees only who transfer from one state agency to another.
a. Employee completes Sections 2 & 3.
b. Employee should submit form to the new paying state agency for completion of Section 7.
o EXEMPTION - If payee claims an exemption granted by Tex. Gov!. Code Ann. 9403.016.
a. Payee completes Sections 2 & 5.
o CHANGE FINANCIAL INSTITUTION
a. Payee completes Sections 2 & 3.
b. The new financial institution rep'esentative completes Section 4.
o CHANGE ACCOUNT NUMBER
a. Payee completes Sections 2 & 3.
b. Financial institution representative completes Section 4.
. CHANGE ACCOUNT TYPE
a. Payee completes Sections 2 & 3.
b. Financial institution representative completes Section 4.
.'
SECTION 2: PAYEE IDENTIFICATION
Item 1 Leave the shaded boxes blank If you 00 not have your 11-digit Comptroller Payee Identification number. The
paying Slate agency Will provloe the information to be entered in the shaded boxes. Enter your 9.digit Social
Security number or your Federal Employer's Identification (FEI) number.
Item 2 If your 3-diglt mail code is nol known. ,t will be assigned by the paying state agency.
SECTION 3: AUTHORIZATION FOR SETUP. CHANGES OR CANCELLATION
Items 10. 11 The individual authOrizing must sign. Orlnt their name ana date the form.
& 12
NOTE: No alterations to this section Will be allowed.
~ECTION 4: FINANCIAL INSTITUTION
Section 4 must be completed by a financial institution representative.
Item 19 Tile financial institution representative S name must be proVided in Section 4.
NOTE: Alterations to routing anaior account number must be initialed by the financial inslitution representative
or the payee.
SECTION 5: EXEMPTION (Not to be completed for vendors or employee travel payments)
a. If you qualify far an exemption. check the appropriate box.
b. Complete items 27. 28 and 29.
NOTE: Exemption forms are malntalnea by the paying state agency.
SECTION 6: CANCELLATION BY AGENCY
Sections 5 & 7 must be completed by the paying state agency.
SECTION 7: PAYING STATE AGENCY
Section 7 must be completed by the paying state agency before the form can be processed.
Submit the Comotrolfer COpy and Agency COoy to your paying state agency. Retain the Payee Coov for your records.
I @-:::;: ~;;':._, 332-1'"
.tEXAS APPLICATION FOR PAYEE IDENTIFICATION NUMBER
;;'0' Cotr\ClCltlli.n U$I CI'lfy
I
'oPLEASETYPEORPR'NTINB"'CK 101 I 12131ul51rl7181QI
lNK YOUR NU~BERS LIKE THIS T \:) ~ I
. Shaded areas for slste agency use only . S.... instructions on back
1. IS this a new account? DYES Mail COde 000 ONO Enter Mail Code [ID A.gency number UTI
Complete Sections I . V Com~/ete Sections I. /I. & V
2. PAYEE IDENTIFICATION NUMBER (PIN) . Indicate the type of numbe; you are providing to be used for your PIN.
- o 1 . Federai Employefs Identification Number (FEIN) o 2 . Social Security Number (SSN) o 3 . Comptroller's assigned number
z
0
;:: Enter number indicated I I I I
u
w 3. Are you currently reporting any Texas tax to the Comptroller's office other than unemployment (e.g.. sales tax. franchise tax)?
Ul
DYES ONO If .YES.. enter Texas Taxpayer Number) _ __ - - I I I I I I
PAYEE INFORMATION Please O( nnt in all UPPER CASE ferretS s shOwn Oeiow. ECl'lar>>crer 'box.
I 4. Name of pa ae (individual or business to be paid) IA B CIDIE F GIHII J KI L 1M N 01 PIQ R SI '11 VI\NlXIYIZ
i I I
I
(This;s a cantmuous line 01 U/J to 50 Characrers. Leave only J spaos 08tw'8en names.)
5. Mailing address where you want to be paid
= S!rHf
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:" I I I I I I I I I I I I I I I I II S..,. CD ~ ITIIIJ - DID
6. DID Payee telephone number mJ /ITTI DID
SIC Code Security type code 0 (0.1.2) (Area code and number) -
7. OWNERSHIP COOES. Check only one code by the appronate ownership type that applies to you or your bUSiness.
0 5 - Sote ownershic (Individual oWOlng a buslness)/I checked. enter the owners name and Social Security Number (SSN).
Owners
~ame
SOCial Security Number
0 p. Partnerhsip. If checked, enter two partners names and Social Secunty Numbers (SSN). /I a partner IS a corporation, use the corporaffon's
Federal Employer's Identification Number (FEIN).
:<jame I
o SSN o FEIN o Comptroller no.
Name
-
Z o SSN o FEIN o Comptroller no.
0
;:: 01. o L- limited Partnership - If checked. enter the TeXBS Ale Number.
u Individual Recipient (not owning a busmess)
w
Ul I I I I I II I I
DE. State Employee. If checked, enter emplOying agency Or- Texas Corporation - /I checked. enter the Texas Charter
number. ---------------- ITTI
Number. ----- I II I I II I I
DO. Out-of-State Corporation OA- Professional AssocIation. /I checked. enter the Texas Charter
OG- Governmental Entity Number. ----- I II I I I I I
OU. Slale agency I University DC, Professional Corporatlon - If cheCked. enter the Texas Charter
Number. ----- I I I I
OJ. Joint Venture
OF. FinanCial Institution ON. Other. If checked. explain.
OR- Foreign (out of U.S.A.)
::: 8. Payment Assignment? DYES ONO NOTE: A copy 01 the assignment agreement between payees must". sNsched.
ti ASSIQtl" PIN ASSlQnmenlda'. (1fIMdt1Y'/J
W I rn::IIJ]
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. Com".,l,
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z sign. Autl'loru:IIOS9'\&IUI.(~M.U~.9fHI') i 0.1.
0 10
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w " A9'N'C1 name I prepatllO Oy : Pf'IoMIAtMcooe*'lJftI.IfICM)
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I
TEXAS APPLlL._flON FOR PAYEE IDENTIFICATlvN NUMBER
gtl~~;~l
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l"txAS ".
JOHN SHARP. COMPTROLLER OF PUBLIC ACCOUNTS
Claims Division
AUSlin. Texas 78774.0100
WHO MUST SUBMIT THIS APPLICATION -
This application must be submitted by every person (sole owner, individual recipient. partnership, corporation or other organization)
who intends to bill agendes of the state government for goods. services provided. refunds. public assistance. etc. The Payee
Identification Number (PIN) will be required on all maintenance submitted by state agencies. The use of this number on all billings will
reduce the time required to process billings to the State of Texas.
NOTE: To exp<<Jite proce$s;ng of this IIppliC6tion, please return the camp/etMJ lippI/cation to the state agency with which
you lire conducting business. It Is not necessary for the payee to sign or complete this form. The state agency
representative may complete the fonn for the payee.
FOR ASSISTANCE.
For assistance in completing this application. please call the State Comptroller's Office at 1.8()()..531.5441. extension 3~3660. toll tree
nationwide. The Austin number is 512-46343660. (From s Telecommunication Device for the Deaf (TOO) Q1Y.l..Y caJI1~248-4099
toll free. The Austin number is 512-463-4621.)
NOTICE TO STATE AGENCIES-
When this form is used to set up additional mail codes, Sections I. II and V must be completed. State agencies may refer
to the Texas Payee Information System Guide for additional information.
GENERAL INSTRUCTtONS .
PLEASE TYPE OR PRINT IN BLACK INK ONLY.
Do not use dashes when entenng Social Security. Federal Employer's Identification (FE!) or Comptroller's assigned numbers.
Disclosure ot your Social Security Number is required. This disclosure requirement has been adopted under the Federal Privacy Act
of 197415 U.S.C.A. sec. 552alnote)(West 19n). the Tax Reform Act of 1976 (42 U.S.C.A. sec. 405(e)(2)(C) IWest 1992). end TEX.
GOVT CODE ANN. sec. 403.055 (Vernon Supp. 1992). Your Social Security Number will be used to help Ihe Comptroller of Public
Accounts adnunister the state's tax laws and for other purposes. See Op Tex. Att'y Gen. No. H.1255(1978).
SPECIFIC INSTRUCTIONS.
SECTION I - PAYEE IDENTIFICATION NUMBER
Enter a nine.digit Federal Employer's Identification (FEI) Number issued by the Internal Revenue Service if the business is a
partnership or corporation. etc. Enter a nine-digit Social Security Number or the nine-digit Federal Employer's Identtfication (FEI)
Number issued by the Internal Revenue Service it a sole owner. Enter the nine-digit Social Security Number if an individual
recipient. The comptroller'S assigned number is a number issued by the Texas Comptroller's Office for speciaJized usage.
Please enter only ONE of these numbers and cneck the type of number entered. If known. enter the Texas Taxpayer Number in
item 3.
SECTION II . PAYEE INFORMATION
Items 4 and 5 . Enter the complete name and mailing address where you want payments to be received. Names of individuals
must be entered first name first. Enter the address. including city, state and ZIP code in Item 5.
SECTION 111 . OWNERSHIP CODES
Item 7 . Check the box next to the appropriate ownership code and enter additional information as requested. P1ease check
only one box in this section. The Secretary of Stale's Office may be contacted at 512.4ro.5555 for information regarding Texas
charter or file numbers.
SECTION IV . PAYMENT ASSIGNMENT
Item 8 . Use when one payee is assigning payment to another payee. When setting up an assignment payment, fill out this
section completely and include the assignment agreement between the assignee and the assignor.
SECTION V . COMMENTS AND IDENTIFICATION
Item 9 . Enter any additional informabon that may be helpful in processing this applicatiion. Items 10 and 11 are for identifica.
tion purposes. Always complete the identification section. including comments and authorized signature.
Form,t,P.19-4iB&ClII(FWY.7.VM!i1