2000-079-RES AUTHORIZING THE CITY MANAGER AND OTHER
RESOLUTION NO. 2000-079
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AUTHORIZING THE CITY MANAGER AND OTHER
CITY OFFICIALS TO EXECUTE THE APPLICATION AND ALL OTHER
NECESSARY DOCUMENTS INCIDENT TO SEEKING A GRANT FROM
THE U. S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY
ORIENTED POLICING SERVICES, FOR FUNDING UNDER THE COPS IN
SCHOOLS GRANT PROGRAM TO PROVIDE FUNDING FOR SALARIES
AND BENEFITS OF SCHOOL RESOURCE OFFICERS FOR NORTH
LAMAR IDGH SCHOOL; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the U. S. Department of Justice, Office of Community Oriented Policing
Services, provides funding for the COPS in Schools Grant Program; and,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant
application to pay for salaries and benefits of three (3) School Resource Officers for three (3)
years, at a total cost of $375,000.00, with no matching funds; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That an application be made to the U. S. Department of Justice, Office of
Community Oriented Policing Services, to provide funding for the COPS in Schools Grant
Program, in the amount of $375,000.00, to pay for salaries and benefits of three (3) School
Resource Officers over a three (3) year period for North Lamar High School.
Section 3. That the City Manager be, and he is hereby, appointed as the Authorized
Official of said project and is authorized and directed to execute, on behalf of the City of Paris,
the application for grant under the terms and conditions and in the form shown in Exhibit A,
attached hereto, and the grant acceptance notice at such time the grant is awarded.
Section 4. That the Police Chief be, and he is hereby, appointed as Project Director and
is hereby authorized to execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the completion of said project.
Section 5. That the Director of Finance be, and he is hereby, authorized and directed to
serve as the Financial Officer for said project and to receive and distribute funds for purposes of
paying for salaries and benefits for School Resource Officers for North Lamar High School.
Section 6. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 12th day of June, 2000.
ATTEST:
~~, L""", .~ a ",,'0
Mattie Cunningham, City CI
APPROVED AS TO FORM:
U.S. Department of Justice
Office of Community Oriented Policing Services
.
.-COPS ~nSchools FY2000 Application Form
This form is to be completed by jurisdictions applying for grants to pay for salaries and benefits of new or
rehired School Resource Officers to be deployed to work in and around elementary and secondary schools
under the COPS in Schools Grant Program. By signing this form you also acknowledge your understanding
that the.COPS in Schools program grants provide a Federal contribution up to a maximum cap of $1 ~5,OOO
per officer, with the remainder to be paid with local funds. There are no waivers of the local match under the
COPS in Schools grant program. AU budget calculations must be based on the salary of an entry-level officer
in your department. All COPS in Schools grant recipients must develop a written plan to retain their
COPS-funded officer positions for at least one full locally set budget cycle after the conclusion of the
federal grant period. This plan must be submitted to the COPS Office with your application and must
be signed by both the law enforcement and government executives. The COPS Office will monitor
retention for one full locally set budget cycle following expiration of the federal grant. The application
must also include a Memorandum of Understanding (MOU) to document the roles and responsibilities of the
collaborative effort between law enforcement and education. The MOU must be signed by the Law.
Enforcement Executive and the appropriate School Official. And the application must include a Narrative
Addendum to document that the School Resource Officers will be assigned to work in and around primary or
. secondary schools, and provide a descriptive narrative of the use of School Resource Officers. The narrative
must be signed by the Law Enforcement Executive and Partnering Agency Official.
COPS in Schoolsfunding must be used to hire new, additional School Resource Officers, over and above the number of
sworn officers that your agency would fund with state or local funds in the absence of the grant (including other School
Resource Officers). Your agency may not reduce its state or locally-funded level of sworn officers (including other
School Resources Officers) as a result of applying for or receiving COPS in Schools grant funding.
COPS in Schools funding may also be used to rehire sworn officers previously employed by your agency who have been
laid off for financial rea<ons unrelated to the availability of the COPS in Schools ""ant. However. your agency must
obtain prior written approl'Ul from the COPS Office ifyoll wish to me COPS in Schools fllndin!!. to rehire any officer
who is laid off afler the official award start date of Ihe COPS in Schools granl.
Applications are due and must be postmarked no latcr than June 16,2000.
Please comrlet... th... information hl.'l,m. Each ih:m or qu...stinn must hi.' ans"...r...d in full. All requested
information must hi.' typed.
Previous edllions arc obsolete and may nol hi.' used
II COPS In Schools
Application Form
8
EXHIBIT A
Type of Government Entity:
CJ State CJ City CJ Town
CJ Village CJ Borough CJ Township
o Region 0 Council 0 Community
o Nation 0 School District
o Other (please specify):
o County
o Territory
o Pueblo
Contact Information:
Name of contact person in your department who is familiar with this grant application:
Email:
Fax:
Title:
Telephone:
.. - .
DL Partner Information
Under the COPS in Schools grant program, applicants must' enter into a partnership agreement with an offici21
for a specific school or school district with general educational oversight authority in that jurisdiction. If there
are going to be multiple partoers involved in this project, please provide the following information for each of
the partoers on a separate piece of paper. However, you must designate one school official as the school
representative under the grant program. Please provide the information for that individual in the space
below. If the proposed project affects an entire school district, then the official with general educational
oversight over the entire school district should complete the information below.
Name of Partner Agency or School District
School Official Name:
Address:
City:
State:
Phone:
Title:
Zip Code:
Fax:
In addition, at the time the application is submitted applicants for the COPS in Schools
grant program must include two written documents prepared in cooperation with the other
agency, or agencies, involved in the program.
First, a Memorandum of understanding (MOU) that details the roles and responsibilities of
the partoers involved in this project. For additional information on the requirement, please
refer to page 7 of this Application Form.
Second. a COPS in Schools Narrative Addendum detailing the proposed project. For
additional information on the requirement. please refer to page 8 of this Application Form.
All COPS in Schools awards will contain an "Additional Grant Condition" that must be signed and returned
to the COPS Office. This grant condition is contained in the award package. and requires the funded
officer(s) and a school administrator to altend a COPS' in Schools Training. The COPS Office "ill reimburse
grantees for the training. per diem. travel. and lodging for attendance of rL'<{lIIrL'J participants up tolhe
maximum of S I.l 00 per person altending.
III COPS In Schools
Application 10/711
o
v. Roqulrod Signaturos
I certify that the information provided on this form is true and accurate to the best of my knowledge. I
understand that prior to any grant award, the applicant must comply with all application and program
requirements of the Public Safety Partnership and Community Policing Act of 1'994 and other requirements of
Federal law.
Law Enforcement Executive's Signature:
Date:
(signature o/person named in Seen'on /I of this/arm)
Government Executive's Signature:
".
Date:
(signal,ure ofp~rson named in Section II of this/arm)
School Official's Signature:
Date:
(signature o/person named in Section /II under Partner Information)
VL ApplicaUOn Submission Instructions
Please return I original and 2 copies of all application materials that are being submitted with this request for
funding. This includes:
. the Application Form;
. the Community Policing Information Worksheet (for first time COPS Applicants);
. the Budget Information forms;
. Assurances;
. Certifications;
. a written Retention Plan;
. the Memorandum of Understanding;
. the COPS in Schools Narrative Information; and
. any additional information (example: additional information questionaire for certain police agencies) that
is required.
III COPS In Schools
AppDcation Form
o
Momorandum of Undorstanding ROQulromont
The COPS in Schools (CIS) grant program offers law enforcement agencies the opportunity to perform
community policing in and around primary and secondary school entities within their jurisdictions. Due to the
collaborative effort between law enforcement and education, all applicants must submit a Memorandum of
Understanding (MOU) for the CIS grant program. This is a requirement of the grant and is in addition to the
Partner Information that you provided in Section III of the application.
The MOU is an agreement between the parties to the grant. The purpose is to defme the roles and
responsibilities of the individuals and partners involved, which should include, but not be limited to, School
Resource Officer's (SRO's), school officials, students and parents,
The_ ~OU ,?u_st ~d~~s ~h-0ollo"ling issues:
1. Goals and objectives of the partnership. Please in~lude a mission statement for the grant project.
..,
2. Clear delineation of the roles and responsibilities as they pertain to grant requirements and
administrative procedures, to include, but not be limited to:
. receipt and disbursement of funds
. programmatic reporting
. financial reporting
. general grant management issues and responsibilities
3. Grant Program issues, to include, but not limited to:
. supervision responsibility of SRO
. evaluation of the program/grant project
. delineation of decision-making authority or chain of command responsibility
4. A description of partoer involvement in community policing activities performed during the grant
program.
5. Any additional information that maybe pertinent to the grant program or management.
Please attach a seperate MOU that addresses the program requirement mentioned above.
The MOU must be signed by the Law Enforcement Executive and the School Official who has gener'al
educational o\'ersight and decision making authority.
II COPS In Schools
APP/lcatltH1 Form
D
COPS In Schools Narrative Addendum
Agencies seeking funding under the CIS program must also provide a descriptive narrative addendum
addressing each of the following areas.: In addition, agencies may provide supporting documentation in the
following areas if relevant information is available. This narrative will be taken into consideration during the
application review and approval process.
. Provide assurance that the officers employed under this program will be assigned to work in and/or
around primary or secondary schools.
. Problem Identification and Justification:
_Problem Identification: Please provide information on current problems occurring in and around the
school(s) that are listed as partners in this grant application. For example, information on but not
limited to, gang violence within schools or immediately adjacent thereto.
,
Justification: Documentation such as crime data, information on the number of gang members in a
particular school, number of suspensions and expulsions related to gang activities, school survey,
complaints from community, etc.
. Community Policing Strategies to be used by the School Resource Officers:
Under this section, please provide information on the proposed activities that the SRO's will be
participating in. Please give specific examples and provide as much detail as possible. Examples of
some strategies include, but are not limited to, conflict mediation, mentoring activities, gang mediation,
problem solving projects, truancy programs, etc.
. Quality and Level of Commitment to Program:
Please specify the amount of dedicated officer hours deployed to school activities, the duration and
quality of the proposed program, evidence of previous successes and a description of the impacted or
targeted areas to include the number of schools, as well as demographic information for the student
population.
. Link to Community Policing:
Agencies seeking funding under this program must provide information on how the community policing
strategies proposed for the School Resource Officer program, as outlined above, will link to their overall
organizational community policing strategy.
Please attach a narrative statement that will addresses the program requirements mentioned above.
This information must be signed by the Law Enforcement Executive and the Partnerin~ A~enC)'
Official.The Partnering AgenC)' Official is either a specific school official or with an official with ~eneral
educational o\'Crsi~ht authoril)' in that jurisdiction.
a COPS In Schools
Application Form
o
COPS In Schools - Additional PaMnor Pago
(Fo be used if there is more than one partnering agency)
Please use this form if you are applying for funding under the COPS in Schools grant program and are
partoering with more than one school or school district. As a reminder, you must designate one school
official as the school representative under this grant program. However, you may partner with
numerous schools or school districts. If you are partnering with more than one school or school district you
must provide the following information for each school or school district. This form must be signed by both
the law enforcement executive and the school official and returned at the time of application.
Name of Additional Partner Agency or School District:
School Official Name:
._._..... -*
Address:
City:
State:
Phone:
Title:
"
Zip Code:
Fax:
Law Enforcement Executive's Signature:
Date:
(signature of the official named in Section II of this application)
School Official's Signature:
Date:
(signature o/person named in Section /II under Partner Information)
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II COPS b1 Schools
App/icatkJn Form
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